2020 EXHIBITOR FAQ
GENERAL
Q : What shows does Artrider produce?
Spring CraftMorristown: March 27-29. 2020
Spring Crafts at Lyndhurst: May 1-3, 2020
CraftNewYork at Damrosch Park at Lincoln Center: June 6-7, 2020
Rhinebeck Crafts Festival: June 27-28, 2020
Fall Crafts at Lyndhurst: September 11-13, 2020
CraftWestport: November 7-8, 2020
Holiday CraftMorristown: December 11-13, 2020
Q: Who is Artrider?
Check out our “About Us” page.
Q: What is Artrider’s mailing address?
Artrider Productions, PO Box 28, Woodstock, NY 12498
Q: What payment methods do you accept?
We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Q: How do I submit my credit card information?
We no longer keep credit cards on file. We email invoices that can be paid directly within the email. If you lose track of the email, feel free to reach out to ask us to resend it.
Q: Who should checks be made out to?
Checks should be made out to Artrider Productions. Also please make sure that the primary artist’s name is on the check and that the show name is in the memo.
Q: What are Artrider’s phone hours?
Monday-Friday, 11am-4pm EST
Q: Is Artrider on social media?
Yes! You can find us on Facebook, Instagram and Twitter. Become a part of our social media community and follow us! On Facebook search for Artrider Productions. On Instagram and Twitter search the handle @ArtriderCrafts and follow hashtag #artridercrafts.
Q: Are Artrider's shows commutable from New York City?
Yes! CraftNewYork is located in NYC and all of our other shows, except for the Rhinebeck Crafts Festival, are on commuter train lines with less than an hour ride from NYC.
Q: How do I sign up to receive notifications about the upcoming shows and applications?
On our website www.artrider.com. Click the “Join Our Exhibitor Mailing List” button and fill in your information to receive emails on upcoming applications.
Q: Where did the name Artrider come from?
Our co-founder Jeffrey Sobel made it up for the name of an art project he created when he was in school.
APPLICATIONS
On our website www.artrider.com. Click the
“Join Our Exhibitor Mailing List” button and fill in your information to receive emails on upcoming applications.
There will only be one application cycle in 2020 which will have all shows.
The application deadline is OCTOBER 1, 2019 for all 2020 shows:
Spring CraftMorristown: March 27-29. 2020
Q: When are the applications available?
The application launches in mid-April and is due in October.
Visit the
“Exhibitor Info & Applications” section of our website for detailed information and links to our applications. Make sure to click on the appropriate applicant category.
You may apply to as many shows as you choose. Visit the
“Exhibitor Info & Applications” section of our website at for detailed information and links to our applications.
The application fee is waived if you have never applied to an Artrider event before and you apply on time. For returning Artrider applicants the application fee is $50. There is a $25 late fee for all applicants if applications are submitted after the deadline. There is only ONE application fee per year regardless of how many shows you apply for.
The application fee is waived if you have never applied to an Artrider event before and you apply on time.
Yes. We currently only have one application cycle per year.
Yes. Applicants interested in participating in our events must apply each year/cycle for whichever show(s) they are interested in.
No. Each show is juried individually, each year and acceptances are based on that year’s scores.
You must submit five images of your work plus one booth image.
If you are not applying as a jeweler, but intend to sell jewelry, you must submit an additional set of 5 images of your jewelry on your application or by emailing them to madeline@artrider.com.
PHOTOGRAPHY - SPECIAL INSTRUCTIONS
If you are applying in photography, you must submit a set of 5 additional images on your application or by emailing them to madeline@artrider.com.
If you do not have a booth image we require that you create a drawing/rendering of what your booth looks like and email or mail it in. While the booth image is not juried, it is helpful for the jury and it is required for reference.
No. Our application is only available through our website.
Yes, unless otherwise notated. The application will be considered late. Late applications are juried after the on-time applications. A $25 late fee is charged for all applications received after the deadline.
Notifications for all shows will be EMAILED individually by November 30, 2019.
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.
We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Exhibitors are required to provide a self-contained display at all shows to block the view of walls, storage areas or other booths. Booths must not interfere with adjacent exhibits or aisles in any way. Backdrops or enclosures, such as drapes, panels, walls, etc., are required (except for Spring and Holiday CraftMorristown and CraftWestport where all booths include pipe and drape) and must be a minimum of 7' tall. Tents and/or pipe and drape are available for rent at all other shows. Tables and chairs are available for rent at all shows.
Booth displays should be of high quality and consistent with the quality of your work. Storage may not appear in your booth. No open flames are permitted. Exhibitors should prepare for every type of weather as all events are held rain or shine.
Tents weights are required for outdoor booths (a minimum of 40lbs of weight on each tent leg).
Both artists need to apply separately and notate on their application that they would like to share a booth. Both artists need to go through the application and jury process and be accepted before they may share a booth.
No. We no longer have a mail-in application option. Our application is only available through our website.
No. Application fees are non-refundable and are for processing your application, regardless of the outcome.
Yes. However, we will consider requests due to cultural or religious reasons.
If a waiting list number is available, it will be included in your waiting list notification email. We will contact you if a booth becomes available and you are next on the list.
Check for the confirmation email from Wufoo.com. If you cannot find it, email us and we will resend a copy of your application.
We try to honor special requests when possible and they are not guaranteed. Special requests will not be honored unless all scheduled payments are made. Special requests may be submitted on your Acceptance Contract.
Yes, however, only at certain shows. Go to the “Gourmet Food, Beverage or Other Specialty” application under the
“Exhibitor Info & Applications” section. See more details in the “Gourmet Goods/Beverages/Specialties & Food Concessions” section below.
Q: I make skin care items such as soaps and lotions? Where do I apply?
You would apply using the
“Gourmet Food, Beverage or Other Specialty” application under the
“Exhibitor Info & Applications” section.
You would apply using the
“Gourmet Food, Beverage or Other Specialty” application under the
“Exhibitor Info & Applications” section.
GOURMET FOOD/BEVERAGE/SPECIALTY/CONCESSION
Q: I am a Gourmet Food/Beverage/Specialties or Food Concessions applicant. Which shows can I apply to?
Gourmet food/beverage/specialites: all shows.
Food concessions: Spring and Fall Crafts at Lyndhurst only. (If you are interested in The Rhinebeck Crafts Festival please contact them directly.)
Q: I am a Gourmet Food/Beverage/Specialties or Food Concessions applicant. How do I apply?
Go to the “Exhibitor Info & Applications” section for more information.
Q: I make skin care items such as soaps and lotions? Where do I apply?
Go to the “Gourmet Food, Beverage or Other Specialty” application under the “Exhibitor Info & Applications” section.
Q: I am a winery, craft brewery or distillery, am I eligible to participate in your shows?
Yes, at Crafts at Lyndhurst, CraftNewYork and the Rhinebeck Crafts Festival only. Once accepted, in order to participate, you will need a Marketing Permit from the NYS Liquor Authority. Go to: https://sla.ny.gov/permits-available-online.
CraftNewYork participants must provide a copy of their current State Liquor Authority marketing permit by 4 weeks before the show.
Q: Should I give out samples of my product?
Yes! We strongly suggest that you offer samples to the public as it is directly related to higher sales.
Q: I am a Gourmet Food/Beverage/Specialties or Food Concessions applicant do I need my own tent?
If you are participating in Spring or Fall Crafts at Lyndhurst, CraftNewYork or the Rhinebeck Crafts Festival you must bring your own tent with a minimum of 40lbs of weight on each leg and 4 sides (so you can close your tent at night). Pipe and drape is provided at Spring and Holiday CraftMorristown and CraftWestport.
Q: Do I need a Temporary Food Establishment Permit?
Each municipality has different rules and requirements as to who need a permit. Please contact the health department for each show you participate in and find out if you are required to have one.
Q: Where can I find the “Temporary Food Establishment Permit” forms from the Health Department(s)?
CraftMORRISTOWN: - CLICK HERE sent at least two weeks before the show to the health department directly. They will bring you the permit to the show when they come to inspect.
Crafts at LYNDHURST: CLICK HERE - sent at least two weeks before the show. They will bring you the permit to the show when they come to inspect.
RHINEBECK Crafts Festival: CLICK HERE - sent to the health department at least three weeks prior to show. They will bring you the permit to the show when they come to inspect.
CraftWESTPORT: CLICK HERE - sent to the health department THREE weeks before the show or there is a late fee. They will bring you the permit to the show when they come to inspect.
Q: Am I required to have general liability insurance?
Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured.
PAYMENTS
Q: When do I pay my booth fee(s)?
Booth fees are due on the payment due dates that are noted in your Contract Email. If you choose to pay by check, you can send payment once you are accepted, however, it will not be deposited until the payment due date. Online invoices for credit card payments will be emailed out as the payment deadline approaches. .
Q: How do I find out how much I owe for my booth fee(s)?
Your booth fee is notated in the Contract Email.
Q: When is payment due/deposited?
Spring CraftMorristown: TBA
Spring Crafts at Lyndhurst: June 18, 2020
CraftNewYork: August 20, 2020
Rhinebeck Crafts Festival: May 28, 2020
Fall Crafts at Lyndhurst: July 30, 2020
CraftWestport: October 1, 2020
Holiday CraftMorristown: October 29, 2020
Q: Do I have to pay my booth fee(s) when applying?
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.
Q: Do I have to pay my booth fee(s) upon acceptance?
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.
Q: If I want to pay my booth fee over time and complete the payment by the due date, can I do that?
Yes. After the first of the year, call or email kathi@artrider.com and ask for your invoice to be emailed to you. You can pay down that invoice directly through that email. If you lose the original email, just reach out to and we can resend it.
Q: What payment methods do you accept?
We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Q: Who should checks be made out to?
Checks should be made out to Artrider Productions. A separate check should be written for each show. Make sure that the primary artist’s name is on the check and that the show name is in the memo.
Q: Is there a fee for bounced checks?
Yes, there will be a $50 charge for each returned/bounced check
Q: How do I submit my credit card information/payment?
We no longer keep credit cards on file. We email invoices that can be paid directly within the email. If you lose track of the email, feel free to reach out to ask us to resend it.
Q: Where do I send payment?
Artrider Productions, PO Box 28, Woodstock, NY 12498
Q: Can I arrange for scheduled payments (payment plans)?
Payment plans can be arranged in cases of hardship only. Contact Artrider for more information.
Q: What if I arranged for a payment plan and then I cancel?
There is a cancellation schedule for each show. It is notated on the application as well as the Contract that is sent upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. At the time of the cancellation, if the amount due according to the cancellation schedule has not been paid, the remaining amount will be due. If there has been an overpayment, a refund will be given.
CANCELLATIONS
Q: How do I cancel a show?
The best way to cancel is to answer "No, I will not be participating" on your online Contract. Make sure that you are aware of the cancellation schedule when canceling.
All cancellations must be received in writing and will be acknowledged by email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation. If you pay by check, refunds will be issued after your payment has cleared. If you pay by credit card, a refund check will be sent to you when applicable.
In cases where cancellations occur before fees have been deposited (e.g., bounced checks, special requests to hold payment, payment plans, non-payment, etc.) the percentage owed Artrider is still due.
Q: What are the cancellation schedules?
Check out our Cancellation Schedule page.
Q: What if I apply and am accepted but I can’t participate?
There is a cancellation schedule for each show. It is noted on the application as well as on the online Contract that is emailed upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation.
Q: What happens if I withdraw my application before application deadline?
Your application will be withdrawn from the jury pool with no penalty. However, your application fee will not be refunded.
Q: What happens if I am accepted but I cancel before the Contract due date?
You will be withdrawn from show with no penalty or cancellation fee.
Q: What if I cancel after the Contract due date but before the payment postdate?
There is a cancellation schedule for each show and most begin before the payment postdate. It is noted on the application as well as the online Contract that is emailed upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation.
Q: What happens if I cancel AFTER the payment postdate?
There is a cancellation schedule for each show. It is noted on the application as well as the online Contract that is emailed upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. If payment has already been processed, a refund will be given, where applicable.
Q: What if I arranged for a payment plan and then cancel?
There is a cancellation schedule for each show. It is noted on the application as well as the online Contract that is emailed upon acceptance. The percentage noted on the cancellation schedule is the amount that is due at the time of the cancellation. At the time of the cancellation, if the amount due according to the cancellation schedule has not been paid, the remaining amount will be due. If there has been an overpayment, a refund will be given.
Q: What happens if I cancel due to a serious hardship?
Cancellations that occur due to last minute emergencies or unusual hardships will be handled on a case by case basis. The exhibitor may be asked to provide proof of the circumstance before a decision can be made about a refund. The amount of the refund is at the discretion of Artrider. Artrider also encourages exhibitors experiencing hardships and emergencies to contact the CERF+ (Craft Emergency Relief Fund) at cerfplus.org or 802.229.2306 for assistance.
RENTAL ORDER FORMS
Exhibitors are required to provide a self-contained display at all shows to block the view of walls, storage areas or other booths. Booths must not interfere with adjacent exhibits or aisles in any way. Backdrops or enclosures, such as drapes, panels, walls, etc., are required (except for Spring and Holiday CraftMorristown and CraftWestport where all booths include pipe and drape) and must be a minimum of 7' tall.
HOTEL GROUP BOOKINGS & OTHER LODGING SUGGESTIONS
Artrider negotiates hotel group rates for each of our events. Artrider primarily uses Marriott Hotels, but that does not mean that there are not other hotels in the area.
Hanover Marriott (800-228-9290 or 973-538-8811) for $129/night + $10/night parking fee. Reservations must be made by 3/13/20 Reference "Artrider Spring Craft Morristown' room block if calling to make a reservation.
Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.
Camping Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended.
Camping Off Site: Interlaiken Park (845-266-5387) about 5 minutes from the show site. Full service camp grounds. Reservations are strongly recommended.
Camping Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended.
CRAFTMORRISTOWN
CM GENERAL
New Jersey is in the midst of enacted a ban on plastic shopping bags which will begin in October of 2020. We will have a limited supply of plastic bags at Spring CraftMorristown and after that, until we can find a suitible replacement for our plastic bags, Artrider will not be providing shopping bags. CM: Can I use plastic shopping bags for my customers? New Jersey is in the midst of enacted a ban on plastic shopping bags which will begin in October of 2020. Until then, yes, after that you will need to make other arrangements.
NOTE: Oversize vehicles must park in a special area. Ask at check-in.
If you did not order them or find you need more than you ordered, contact our office and we will send you more.