Stephen Fabrico

2020 EXHIBITOR FAQ

GENERAL

Q : What shows does Artrider produce?
Spring CraftMorristown: March 27-29. 2020
Spring Crafts at Lyndhurst: May 1-3, 2020
CraftNewYork at Damrosch Park at Lincoln Center: June 6-7, 2020
Rhinebeck Crafts Festival: June 27-28, 2020
Fall Crafts at Lyndhurst: September 11-13, 2020
CraftWestport: November 7-8, 2020
Holiday CraftMorristown: December 11-13, 2020

Q: Who is Artrider?
Check out our “About Us” page.

Q: What is Artrider’s mailing address?
Artrider Productions, PO Box 28, Woodstock, NY 12498

Q: What payment methods do you accept?
We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.

Q: How do I submit my credit card information?
We no longer keep credit cards on file. We email invoices that can be paid directly within the email. If you lose track of the email, feel free to reach out to ask us to resend it.

Q: Who should checks be made out to?
Checks should be made out to Artrider Productions. Also please make sure that the primary artist’s name is on the check and that the show name is in the memo.

Q: What are Artrider’s phone hours?
Monday-Friday, 11am-4pm EST

Q: Is Artrider on social media?
Yes! You can find us on Facebook, Instagram and Twitter. Become a part of our social media community and follow us! On Facebook search for Artrider Productions. On Instagram and Twitter search the handle @ArtriderCrafts and follow hashtag #artridercrafts.

​Q: Are Artrider's shows commutable from New York City?
Yes! CraftNewYork is located in NYC and all of our other shows, except for the Rhinebeck Crafts Festival, are on commuter train lines with less than an hour ride from NYC.

Q: How do I sign up to receive notifications about the upcoming shows and applications?
On our website www.artrider.com. Click the “Join Our Exhibitor Mailing List” button and fill in your information to receive emails on upcoming applications.

Q: Where did the name Artrider come from?
Our co-founder Jeffrey Sobel made it up for the name of an art project he created when he was in school.



APPLICATIONS

Q: How do I sign up to receive notifications about the upcoming shows and applications?
On our website www.artrider.com. Click the “Join Our Exhibitor Mailing List” button and fill in your information to receive emails on upcoming applications.
Q: How many applications do you have each year?
There will only be one application cycle in 2020 which will have all shows.
Q: What is the deadline for the application?
The application deadline is OCTOBER 1, 2019 for all 2020 shows:
Spring CraftMorristown: March 27-29. 2020 Spring Crafts at Lyndhurst: May 1-3, 2020 CraftNewYork at Damrosch Park at Lincoln Center: June 6-7, 2020 Rhinebeck Crafts Festival: June 27-28, 2020 Fall Crafts at Lyndhurst: September 11-13, 2020 CraftWestport: November 7-8, 2020 Holiday CraftMorristown: December 11-13, 2020
Q: When are the applications available?
The application launches in mid-April and is due in October.
Q: How do I apply to shows?
Visit the “Exhibitor Info & Applications” section of our website for detailed information and links to our applications. Make sure to click on the appropriate applicant category.
Q: Can I apply to just one show? Can I apply to all shows?
You may apply to as many shows as you choose. Visit the “Exhibitor Info & Applications” section of our website at for detailed information and links to our applications.
Q: How much is the application fee?
The application fee is waived if you have never applied to an Artrider event before and you apply on time. For returning Artrider applicants the application fee is $50. There is a $25 late fee for all applicants if applications are submitted after the deadline. There is only ONE application fee per year regardless of how many shows you apply for.
Q: Do I have to pay an application fee if I’ve never applied to Artrider before?
The application fee is waived if you have never applied to an Artrider event before and you apply on time.
Q: Can I apply to the whole year at once?
Yes. We currently only have one application cycle per year.
Q: Do I have to apply every year?
Yes. Applicants interested in participating in our events must apply each year/cycle for whichever show(s) they are interested in.
Q: If I am accepted to a show am I automatically accepted moving forward?
No. Each show is juried individually, each year and acceptances are based on that year’s scores.
Q: What are the requirements for my image submissions?
You must submit five images of your work plus one booth image. JEWELRY - SPECIAL INSTRUCTIONS
If you are not applying as a jeweler, but intend to sell jewelry, you must submit an additional set of 5 images of your jewelry on your application or by emailing them to madeline@artrider.com.

PHOTOGRAPHY - SPECIAL INSTRUCTIONS
If you are applying in photography, you must submit a set of 5 additional images on your application or by emailing them to madeline@artrider.com.
Q: What do I do if I do not have a booth image?
If you do not have a booth image we require that you create a drawing/rendering of what your booth looks like and email or mail it in. While the booth image is not juried, it is helpful for the jury and it is required for reference.
Q: Can I apply on Zapplication or Juried Art Services?
No. Our application is only available through our website.
Q: Can I apply after the deadline?
Yes, unless otherwise notated. The application will be considered late. Late applications are juried after the on-time applications. A $25 late fee is charged for all applications received after the deadline.
Q: How and when do I find out if I have been accepted?
Notifications for all shows will be EMAILED individually by November 30, 2019. If accepted, you will receive an email which includes verification of booth size, electricity and corner requests and a link to an online contract. An online contract must be submitted for each show, stating if you are accepting or declining participation, regardless of participation. FAILURE TO RESPOND DOES NOT CONSTITUTE A CANCELLATION and the percentage owed to Artrider is still due (see cancellation schedules). Contact Artrider directly if you have not received notification by November 30, 2019.
Due to the nature of jurying and because of space limitations many fine works cannot be included. If not accepted, unfortunately, we will not be able to give critiques to individual artists due to the growing abundance of applications.
Q: Do I have to pay my booth fee(s) when applying?
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.
Q: Do I have to pay my booth fee(s) upon acceptance?
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.
Q: What payment methods do you accept?
We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Q: What are the display requirements?
Exhibitors are required to provide a self-contained display at all shows to block the view of walls, storage areas or other booths. Booths must not interfere with adjacent exhibits or aisles in any way. Backdrops or enclosures, such as drapes, panels, walls, etc., are required (except for Spring and Holiday CraftMorristown and CraftWestport where all booths include pipe and drape) and must be a minimum of 7' tall. Tents and/or pipe and drape are available for rent at all other shows. Tables and chairs are available for rent at all shows.

Booth displays should be of high quality and consistent with the quality of your work. Storage may not appear in your booth. No open flames are permitted. Exhibitors should prepare for every type of weather as all events are held rain or shine.

Tents weights are required for outdoor booths (a minimum of 40lbs of weight on each tent leg).
​Q: Can I share a booth with another artist?
Both artists need to apply separately and notate on their application that they would like to share a booth. Both artists need to go through the application and jury process and be accepted before they may share a booth.
Q: Can I receive a paper application that I can mail in?
No. We no longer have a mail-in application option. Our application is only available through our website.
Q: Can my application fee be refunded if I’m not accepted?
No. Application fees are non-refundable and are for processing your application, regardless of the outcome.
Q: Must I exhibit every day the show is open to the public?
Yes. However, we will consider requests due to cultural or religious reasons.
Q: What number am I on the waitlist?
If a waiting list number is available, it will be included in your waiting list notification email. We will contact you if a booth becomes available and you are next on the list.
Q: What shows did I apply to?
Check for the confirmation email from Wufoo.com. If you cannot find it, email us and we will resend a copy of your application.
​Q: Can I make a special request about my booth location?
We try to honor special requests when possible and they are not guaranteed. Special requests will not be honored unless all scheduled payments are made. Special requests may be submitted on your Acceptance Contract.
Q: Do you accept food, beverages, handmade skin care and specialty products?
Yes, however, only at certain shows. Go to the “Gourmet Food, Beverage or Other Specialty” application under the “Exhibitor Info & Applications” section. See more details in the “Gourmet Goods/Beverages/Specialties & Food Concessions” section below.
Q: I make skin care items such as soaps and lotions? Where do I apply?
You would apply using the “Gourmet Food, Beverage or Other Specialty” application under the “Exhibitor Info & Applications” section.
​Q: I make candles? Where do I apply?
You would apply using the “Gourmet Food, Beverage or Other Specialty” application under the “Exhibitor Info & Applications” section.



GOURMET FOOD/BEVERAGE/SPECIALTY/CONCESSION

Q: I am a Gourmet Food/Beverage/Specialties or Food Concessions applicant. Which shows can I apply to?
Gourmet food/beverage/specialites: all shows.

Food concessions: Spring and Fall Crafts at Lyndhurst only. (If you are interested in The Rhinebeck Crafts Festival please contact them directly.)

Q: I am a Gourmet Food/Beverage/Specialties or Food Concessions applicant. How do I apply?
Go to the “Exhibitor Info & Applications” section for more information.

Q: I make skin care items such as soaps and lotions? Where do I apply?
Go to the “Gourmet Food, Beverage or Other Specialty” application under the “Exhibitor Info & Applications” section.

Q: I am a winery, craft brewery or distillery, am I eligible to participate in your shows?
Yes, at Crafts at Lyndhurst, CraftNewYork and the Rhinebeck Crafts Festival only. Once accepted, in order to participate, you will need a Marketing Permit from the NYS Liquor Authority. Go to: https://sla.ny.gov/permits-available-online.

CraftNewYork participants must provide a copy of their current State Liquor Authority marketing permit by 4 weeks before the show.

Q: Should I give out samples of my product?
Yes! We strongly suggest that you offer samples to the public as it is directly related to higher sales.

Q: I am a Gourmet Food/Beverage/Specialties or Food Concessions applicant do I need my own tent?
If you are participating in Spring or Fall Crafts at Lyndhurst, CraftNewYork or the Rhinebeck Crafts Festival you must bring your own tent with a minimum of 40lbs of weight on each leg and 4 sides (so you can close your tent at night). Pipe and drape is provided at Spring and Holiday CraftMorristown and CraftWestport.

Q: Do I need a Temporary Food Establishment Permit?
Each municipality has different rules and requirements as to who need a permit. Please contact the health department for each show you participate in and find out if you are required to have one.

Q: Where can I find the “Temporary Food Establishment Permit” forms from the Health Department(s)?
CraftMORRISTOWN: - CLICK HERE sent at least two weeks before the show to the health department directly. They will bring you the permit to the show when they come to inspect.

Crafts at LYNDHURST: CLICK HERE - sent at least two weeks before the show. They will bring you the permit to the show when they come to inspect.

RHINEBECK Crafts Festival: CLICK HERE - sent to the health department at least three weeks prior to show. They will bring you the permit to the show when they come to inspect.

CraftWESTPORT: CLICK HERE - sent to the health department THREE weeks before the show or there is a late fee. They will bring you the permit to the show when they come to inspect.

Q: Am I required to have general liability insurance?
Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured.



PAYMENTS

Q: When do I pay my booth fee(s)?
Booth fees are due on the payment due dates that are noted in your Contract Email. If you choose to pay by check, you can send payment once you are accepted, however, it will not be deposited until the payment due date. Online invoices for credit card payments will be emailed out as the payment deadline approaches. .

Q: How do I find out how much I owe for my booth fee(s)?
Your booth fee is notated in the Contract Email.

Q: When is payment due/deposited?
Spring CraftMorristown: TBA
Spring Crafts at Lyndhurst: June 18, 2020
CraftNewYork: August 20, 2020
Rhinebeck Crafts Festival: May 28, 2020
Fall Crafts at Lyndhurst: July 30, 2020
CraftWestport: October 1, 2020
Holiday CraftMorristown: October 29, 2020

Q: Do I have to pay my booth fee(s) when applying?
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.

Q: Do I have to pay my booth fee(s) upon acceptance?
No. There are separate payment due dates for each show and the dates and further details are included in the Contract Email. Invoices will be emailed as the payment date approaches.

​Q: If I want to pay my booth fee over time and complete the payment by the due date, can I do that?
Yes. After the first of the year, call or email kathi@artrider.com and ask for your invoice to be emailed to you. You can pay down that invoice directly through that email. If you lose the original email, just reach out to and we can resend it.

Q: What payment methods do you accept?
We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.

Q: Who should checks be made out to?
Checks should be made out to Artrider Productions. A separate check should be written for each show. Make sure that the primary artist’s name is on the check and that the show name is in the memo.

Q: Is there a fee for bounced checks?
Yes, there will be a $50 charge for each returned/bounced check

Q: How do I submit my credit card information/payment?
We no longer keep credit cards on file. We email invoices that can be paid directly within the email. If you lose track of the email, feel free to reach out to ask us to resend it.

Q: Where do I send payment?
Artrider Productions, PO Box 28, Woodstock, NY 12498

Q: Can I arrange for scheduled payments (payment plans)?
Payment plans can be arranged in cases of hardship only. Contact Artrider for more information.

Q: What if I arranged for a payment plan and then I cancel?
There is a cancellation schedule for each show. It is notated on the application as well as the Contract that is sent upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. At the time of the cancellation, if the amount due according to the cancellation schedule has not been paid, the remaining amount will be due. If there has been an overpayment, a refund will be given.



CANCELLATIONS

Q: How do I cancel a show?
The best way to cancel is to answer "No, I will not be participating" on your online Contract. Make sure that you are aware of the cancellation schedule when canceling.

All cancellations must be received in writing and will be acknowledged by email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation. If you pay by check, refunds will be issued after your payment has cleared. If you pay by credit card, a refund check will be sent to you when applicable.

In cases where cancellations occur before fees have been deposited (e.g., bounced checks, special requests to hold payment, payment plans, non-payment, etc.) the percentage owed Artrider is still due.

Q: What are the cancellation schedules?
Check out our Cancellation Schedule page.

Q: What if I apply and am accepted but I can’t participate?
There is a cancellation schedule for each show. It is noted on the application as well as on the online Contract that is emailed upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation.

Q: What happens if I withdraw my application before application deadline?
Your application will be withdrawn from the jury pool with no penalty. However, your application fee will not be refunded.

Q: What happens if I am accepted but I cancel before the Contract due date?
You will be withdrawn from show with no penalty or cancellation fee.

Q: What if I cancel after the Contract due date but before the payment postdate?
There is a cancellation schedule for each show and most begin before the payment postdate. It is noted on the application as well as the online Contract that is emailed upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation.

Q: What happens if I cancel AFTER the payment postdate?
There is a cancellation schedule for each show. It is noted on the application as well as the online Contract that is emailed upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. If payment has already been processed, a refund will be given, where applicable.

Q: What if I arranged for a payment plan and then cancel?
There is a cancellation schedule for each show. It is noted on the application as well as the online Contract that is emailed upon acceptance. The percentage noted on the cancellation schedule is the amount that is due at the time of the cancellation. At the time of the cancellation, if the amount due according to the cancellation schedule has not been paid, the remaining amount will be due. If there has been an overpayment, a refund will be given.

Q: What happens if I cancel due to a serious hardship?
Cancellations that occur due to last minute emergencies or unusual hardships will be handled on a case by case basis. The exhibitor may be asked to provide proof of the circumstance before a decision can be made about a refund. The amount of the refund is at the discretion of Artrider. Artrider also encourages exhibitors experiencing hardships and emergencies to contact the CERF+ (Craft Emergency Relief Fund) at cerfplus.org or 802.229.2306 for assistance.



RENTAL ORDER FORMS

Exhibitors are required to provide a self-contained display at all shows to block the view of walls, storage areas or other booths. Booths must not interfere with adjacent exhibits or aisles in any way. Backdrops or enclosures, such as drapes, panels, walls, etc., are required (except for Spring and Holiday CraftMorristown and CraftWestport where all booths include pipe and drape) and must be a minimum of 7' tall. Tents and/or pipe and drape are available for rent at all shows where pipe and drape is not provided. Tents weights are required for outdoor booths (a minimum of 40lbs of weight on each tent leg) and are available to rent at some shows. Artrider is the liaison between you and the rental company and all orders and correspondence will go through us. Tables and chairs are available for rent at all shows. The dimensions of the tables will be notated on each order form. Jewelry cases are not available to rent at any show. In order to keep costs as low as possible, we are offering rentals at cost (plus tax) and have not added any mark-ups or convenience fees. Each show has a deadline to place your order. Orders placed after the noted deadline may not be able to be accommodated and will be charged a 25% late fee. CRAFTMORRISTOWN Pipe and silvery white drape is included with ALL booths. Crossbars will be included on ALL booths. Tables and chairs are available to rent. Tables at this show are 30" tall and 24" deep. Chairs are white plastic folding chairs. Spring CraftMorristown 2020 Order Form - due date TBA Holiday CraftMorristown 2020 Order Form - due November 10, 2020 CRAFTS AT LYNDHURST Booth structure requirements for outdoor section: You are required to provide your own tent, with four closable sides, as your booth enclosure. Pipe and drape is not permitted. Booth structure requirements under the large tents: You are required to provide your own booth enclosure, with sides a minimum of 7' tall. (ex: tent, pro-panels). Pipe and drape is not permitted as the ground is uneven and we have witnessed it fall and take down neighboring booths too many times. Tents, tables and chairs are available to rent at this show. All tables at this show are 30" tall and 30" deep. Chairs are white plastic folding chairs. Tent rentals include delivery, installation and take down. Tents will be secured with heavy duty tent stakes and will not require additional tent weights. Spring Crafts at Lyndhurst 2020 Order form - due May 22, 2020 Fall Crafts at Lyndhurst 2020 Order form - due July 17, 2020 CRAFTNEWYORK You are required to provide a weatherproof, wind rated, self-contained tent with a minimum of 40lbs of weight on each tent leg and should be prepared to deal with all weather conditions. Pipe and drape is not permitted. Tents, tent weights, tables and chairs are available to rent at this show. All tables at this show are 30" tall and 30" deep. Chairs are white plastic folding chairs. Tent rentals include delivery, installation, tent weights and take down. Tents are 10' tall, white weatherproof, wind-rated, enclosed and self-contained with four 500lb tent weights (one for each leg). Please note: The tents are 10' tall and you are responsible for opening and closing them each day (bring a tall step ladder). Booths may be sharing weights with other rented tents. Tent weight rentals include FOUR 100-lb tent weights (one for each tent leg), installation and removal. CraftNewYork 2020 Order Form - due July 24, 2020 RHINEBECK CRAFTS FESTIVAL Booth structure requirements for outdoor section: You are required to provide your own tent, with four closable sides, as your booth enclosure. Pipe and drape is not permitted. Booth structure requirements for indoor section: You are required to provide your own booth enclosure, with sides a minimum of 7' tall. (ex: tent, pro-panels). Pipe and drape IS permitted. Tents, pipe and drape, tables and chairs are available to rent for this show. Tents orders will be placed through Artrider as we are the liaison between you and the rental company and all orders and correspondence will go through us. Tent rentals include delivery, installation and take down. Tents will be secured with heavy duty tent stakes and will not require additional tent weights. Rhinebeck Crafts Festival 2020 Tent/tent weight Order Form - due May 7, 2020 Pipe and drape, tables and chairs are available to rent through Northeast Decorating. Rhinebeck Crafts Festival 2020 Northeast Decorating Pipe & Drape/Table/Chair Order Form - due June 19, 2020 CRAFTWESTPORT Pipe and silvery white drape is included with ALL booths. Crossbars will be included on ALL booths. Tables and chairs are available to rent. Tables at this show are 30" tall and 24" deep. Chairs are white plastic folding chairs. CraftWestport 2020 Order Form - due September 25, 2020



HOTEL GROUP BOOKINGS & OTHER LODGING SUGGESTIONS

Artrider negotiates hotel group rates for each of our events. Artrider primarily uses Marriott Hotels, but that does not mean that there are not other hotels in the area. SPRING CRAFTMORRISTOWN (NEW DATES TBA)

Hanover Marriott (800-228-9290 or 973-538-8811) for $129/night + $10/night parking fee. Reservations must be made by 3/13/20 Reference "Artrider Spring Craft Morristown' room block if calling to make a reservation.

Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.

SPRING CRAFTS AT LYNDHURST (NEW DATES: July 24-26) Westchester Marriott (800-228-9290 or 914-631-2200) for $144(king)/$149(double/double). Reservation deadline 6/29/20. Reference 'Artrider Productions Spring Crafts at Lyndhurst' room block when calling to make a reservation. Camping On Site: Limited RV dry camping is available Thursday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.

Camping Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended. CRAFTNEWYORK (NEW DATES: Sept. 26-27) Fairfield Inn & Suites West 58th St (212-757-8550) - (built in 2016) - for $219/night for king & $239/night for double/double beds - includes breakfast and WiFi. Reference "Craft New York 2020' room block when calling to make a reservation. We also suggest Air B&B and VRBO for rentals. If you have an oversized vehicle we suggest researching hotels that can accommodate your vehicle (The Holland Hotel in Jersey City, NJ does). RHINEBECK CRAFTS FESTIVAL We recommend that you BOOK YOUR HOTEL EARLY due to tourist season in the area.
Kingston Holiday Inn Express (845-336-6200) for $219/night. Reservations must be made by 4/26/20. Reference 'Rhinebeck Crafts Festival' when calling to make a reservation. Kingston Best Western Plus (845-338-0400) for $195/night (includes breakfast). Reservations must be made by 5/27/20.Reference 'Rhinebeck Crafts Festival' when calling to make a reservation. Poughkeepsie Courtyard Marriott (800-321-2211 or 845-485-6336) for $165/night. Reservations must be made by 6/5/20.Reference 'Artrider Productions Rhinebeck Crafts Festival' when calling to make a reservation. Camping On Site (new for 2020): Only dry camping is available. RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups, showers or tent camping available. Ask at check-in for designated parking locations and additional information.

Camping Off Site: Interlaiken Park (845-266-5387) about 5 minutes from the show site. Full service camp grounds. Reservations are strongly recommended. For other lodging we suggest visiting www.travelhudsonvalley.com. Areas to check for rooms are Rhinebeck, Kingston, Hyde Park, Saugerties, Woodstock and Poughkeepsie. If hotels are booked, there are a lot of great B&B’s and vacation rentals in the area as well. and are good sites for weekend rentals. FALL CRAFTS AT LYNDHURST Westchester Marriott (800-228-9290 or 914-631-2200) for $144(king)/$149(double/double). Reservation deadline 8/17/20. Reference 'Artrider Productions Fall Crafts at Lyndhurst' room block when calling to make a reservation. Camping On Site: Limited RV dry camping is available Thursday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.

Camping Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended. CRAFTWESTPORT Norwalk Courtyard Marriott (800-321-2211 or 203-849-9111 ) for $114/night. Reservations must be made by 10/16/20. Reference 'Artrider Productions Craft Westport' when calling to make a reservation. Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information. HOLIDAY CRAFTMORRISTOWN Hanover Marriott (800-228-9290 or 973-538-8811) for $129/night + $10/night parking fee. Reservations must be made by 11/27/20 Reference "Artrider Holiday Craft Morristown' room block if calling to make a reservation. Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.



CRAFTMORRISTOWN

CM GENERAL CM: What are the show hours and dates? SPRING CraftMorristown: Friday, March 27, 2020, 4pm-8pm Saturday, March 28, 2020, 10am-6pm Sunday, March 29, 2020, 10am-5pm HOLIDAY CraftMorristown: Friday, December 11, 2020, 4pm-8pm Saturday, December 12, 2020, 10am-6pm Sunday, December 13, 2020, 10am-5pm Exhibitors need to be in their booths 30 minutes prior to opening and must wait until all of the customers are off of the show floor before leaving at the end of the day or beginning to break down. CM: Where is the show located? The National Guard Armory, Morristown, NJ CM: What is the GPS address to the Morristown National Guard Armory? 430 Western Avenue, Morristown, NJ 07960 CM: Is this an indoor or outdoor show? The show is indoors. CM: What does the show site look like? (Click here for a printable schematic)
CM CHECK-IN
CM: When is check-in? Spring CraftMorristown: Friday, March 27, 7:30am-2pm. Everyone must arrive by 2pm but can continue to set up until the show opens at 4pm.
Holiday CraftMorristown: Friday, December 11, 7:30am-2pm. Everyone must arrive by 2pm but can continue to set up until the show opens at 4pm. CM: What is check-in? At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us! Please note that check-in is required for everyone. CM: Where is check-in located? Check-in is located at the front entrance of the Armory. Please look for the pink directional signage or a staff member to find the entrance of the building. CM LOAD-IN/SET-UP/BREAKDOWN
CM: When is load-in/set-up? SPRING CraftMorristown: Friday, March 27, 2020, 7:30am-4pm. Everyone must arrive by 2pm but can continue to set up until the show opens at 4pm.
HOLIDAY CraftMorristown: Friday, December 11, 2020, from 7:30am-4pm. Everyone must arrive by 2pm but can continue to set up until the show opens at 4pm. CM: When is breakdown? Sunday, 5:30pm-9:00pm CM: What is the load-in/set-up procedure? You will be able to drive in to the Armory until 2pm and our seasoned crew will help to guide cars in and out.
Pull up to the loading dock and wait to be guided to an area close to your booth You may have to wait for the area to be clear. Once inside, turn off your engine.
Once you have unloaded to your booth we ask that you unload your vehicle and then move it to exhibitor parking before setting up to make room for other exhibitors’ vehicles.

NOTE: Oversize vehicles must park in a special area. Ask at check-in.
After parking your vehicle go to check-in and then set up your booth. CM: Can I drive to my booth? You will be able to drive into the building (biding your vehicle fits), but only until 2pm during set-up. If you arrive after 2pm you must dolly in. Once at your booth we ask that you unload your vehicle and then move it to exhibitor parking before setting up to make room for other exhibitors’ vehicle. CM: Is there help available for load in/set-up? Limitedly. There are a couple of team members to help with large or heavy items but only for short periods of time. If you need help in setting up your booth you must bring your own staff. CM: Is there storage available? Yes. There are several storage areas throughout the building. Ask at check-in for the most accessible area. There is limited storage on the show floor. CM: What is the breakdown/load-out procedure? Load-out is very similar to load-in. Break down your booth in full before going to get your vehicle. After you have finished breaking down, get your vehicle, pull up to the loading dock and wait to be guided inside to load your vehicle.
CM BEFORE THE SHOW
CM: Can I have my booth number and location in advance? No. We do not send the booth numbers in advance in case there are last minute changes. CM: Are tables and chairs available to rent? Yes, please visit the 'Rental Order Forms' section of the FAQ for full details. CM: Am I required to have general liability insurance? We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Please note: gourmet food/beverage/concessions are required to provide Artrider an insurance certificate showing they have insurance with $1 million minimum coverage and to name Artrider as additionally insured. CM: Can I order additional electricity? Yes. However, you must contact us at least a month before the show. Please note: Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty. CM: Do you have recommendations for lodging? Yes, please visit the 'Hotel Group Bookings & Other Lodging Suggestions' section of the FAQ for full details. CM: What is the temperature in the Armory? The temperature fluctuates. Wear layers & comfortable shoes and you will be prepared! CM: What is the flooring like? Do I need carpet? The floor is concrete. Carpet/flooring in your booth is not required, but is allowed. CM: Can I have a package delivered to the Armory? Yes. It must be delivered to and/or picked up between Friday and Sunday of the show. The Armory will not handle packages before Friday or after Sunday of the show. DO NOT SEND WITH USPS. Only use UPS or FedEx for delivery to the show. The address should read: National Guard Armory c/o Craft Show [Primary Artist Name] 430 Western Avenue Morristown, NJ 07960 CM: Is discounted admission available for my customers? Yes. Postcards offering complimentary admission (CraftMorristown ONLY) are available at no cost for your mailing list.

If you did not order them or find you need more than you ordered, contact our office and we will send you more.
If you print or email your own coupon you must use this language: “COMPLIMENTARY: Good for ONE free admission.” An email with a link offering complimentary admission will be sent to you prior to the show. If you are expecting friends and relatives, you must leave tickets at check-in in advance. These tickets are complimentary (CraftMorristown ONLY); however we cannot permit anyone to enter unless they have a badge or ticket. CM: What zip codes should I send to from my mailing list? Zip codes to use for this show are: Primary: New Jersey 07000-08999 Rockland/Orange, NY 10900-10999 Westchester, NY 10500-10899 Secondary: New York City 10000-11499 Philadelphia, PA 18900-19200 Long Island, NY 11500-11999 We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.
CM DURING THE SHOW
CM: Is there parking on-site? Yes. There is free parking on site for both exhibitors and customers. Please park in designated exhibitor parking lot for the duration of the show. If you are instructed to park in the customer lot, park at the BACK of the lot. Do NOT park in the fire lane or along the fence line. CM: Is there RV parking available on site? Yes. However, there are no hook ups. Ask at check-in for designated parking locations. CM: Will exhibitor and assistant badges be provided? Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them throughout the show. CM: Is there storage available? Yes. There are several storage areas throughout the building. Ask at check-in for the most accessible area. There is limited storage on the show floor. CM: Do you provide booth relief? Limitedly. We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes. CM: Is there Wi-Fi available on-site? No. However, cell phone service in the building is good. If you require Wi-Fi many smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information. CM: Is there food service at the show? Yes. Starting at noon on Friday and for the duration of the show the Randolph Diner café will be open upstairs. On Friday morning during set-up we provide bagels and coffee at no cost from 8am until they run out. CM: Is there security? Yes. There is 24 hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables in your booth overnight and by not leaving your booth unattended during show hours, as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance.
Do not leave your booth until the public has left the show site at the end of the day. This is when you’re most vulnerable to theft. Close your booth and/or cover your display. The Armory parking lot is not patrolled and we assume no responsibility for loss or theft from vehicles. Keep you vehicles locked at all times. Do not leave valuables unattended when parking at the Armory, at your hotel or anywhere else in the area. CM: Can I bring pets to the show? No. Pets, other than certified service pets, are not allowed in the Armory. CM: Does admission include all-weekend access? Yes. Admission includes unlimited re-entry for the weekend; however, customers must have all-weekend passes for re-entry. All-weekend passes are free and are available at Information. Please inform your customers. Everyone must have a pass to re-enter. CM: Will there be shopping bags available?

New Jersey is in the midst of enacted a ban on plastic shopping bags which will begin in October of 2020. We will have a limited supply of plastic bags at Spring CraftMorristown and after that, until we can find a suitible replacement for our plastic bags, Artrider will not be providing shopping bags.

CM: Can I use plastic shopping bags for my customers?

New Jersey is in the midst of enacted a ban on plastic shopping bags which will begin in October of 2020. Until then, yes, after that you will need to make other arrangements.

CM: Is there an ATM on site? Yes. There will be an ATM in the main lobby. CM: Can a customer pick something up during load-in or before the show opens? No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.
CM DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS
CM: What are the requirements for my display? Each booth is 10’wide x 10’deep (unless your contract indicates otherwise). Booth displays should be of high quality and consistent with the quality of your work. All stored inventory and crates must be out of public view. All signage must be professional (no handwritten signs). All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included). Do not store inventory in the public view. Make sure your display is designed to be flexible. Music is only allowed in your booth with the permission of your neighbors and Artrider. All booths will be piped and draped in silvery white fire-retardant drape, on three sides (two sides if you have a corner).
You may set an existing display inside the pipe and drape or use the pipe and drape alone.
Your drapes will be shared with your neighbors so you may not take them down or put anything behind the drapes such as storage or wires.
You may hang merchandise or display materials on the pipe but it cannot be heavy as it may affect the stability of the pipe.
Although there are no obstructions in the booths, electrical panels and outlets may interfere with some displays. Make sure your display is designed to be flexible. There is no smoking in the building and no open flames are allowed on the show floor. The township Fire Marshall may be on duty at the show. Due to fire safety sprinkler systems at the Armory, the top of your booth must be open. You may not cover the top of your booth with a canopy. CM: Is pipe and drape provided? Yes. All booths will have 4 sides of pipe and three sides of silvery white drape (two sides if you have a corner). CM: What color is the pipe and drape? The pipe and drape is silvery white. CM: How tall is the pipe and drape? The pipe is 8’ tall and is about a 1.5” in diameter. CM: Can I hang things on the pipe and drape? You may hang signage, but you may not hang heavy materials on the pipes. CM: Can I take down the drape and put up my own? No. Your drape is also the drape for your neighbors. It cannot be taken down; however you may hang your own curtains up over the existing curtains within your booth. CM: Can I put my own display inside of the pipe and drape? Yes, however it must fit within the existing pipe & drape. CM: Can my own display have a top? No. Due to the fire safely sprinkler systems the top of your booth must remain open. CM: Can I have an additional crossbar? Yes. All booths will have front crossbars (to hang lights and provide stability). If you need an additional crossbar you may request it at check in. CM: Is there storage available? Yes. There are several storage areas throughout the building. Ask at check-in for the most accessible area. There is limited storage on the show floor. CM: Is electricity and lighting required? Yes. The overhead lighting is inconsistent and if you have no lights it makes your booth look like it is closed for business. We do not recommend strands of Christmas lights to light your booth. CM: What are the requirements for lighting and electricity? Electricity and lighting is required. Before the show: Your electrical allotment is notated on your Contract Email. The Armory is lit by overhead lights and they can be uneven. If you require more electricity than you ordered notify us by a month before the show. Electricity is $75/300 watts. We do not recommend strands of Christmas lights to light your booth. At the show: There are junction boxes either in each booth or to be shared by the surround booths. Check with an Artrider staff member immediately if you have questions about where to plug in.
If you need power tools for set up, we suggest that you bring battery powered ones.
At close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard.
Artrider reserves the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician.
Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.
CM SALES TAX
CM: What is the sales tax rate for New Jersey? The sales tax rate in New Jersey is 6.625% as of January 1, 2018. Some items such as certain wearables are exempt from tax in New Jersey. Click here for more details. CM: How do I apply for a tax ID number? New Jersey requires that a valid Sales Tax Certificate be displayed in your booth and that you collect and report sales tax. If you don’t have a Sales Tax Certificate do an internet search for ‘NJ Division of Revenue Online Business Registration Service’ or go to www.state.nj.us/treasury/revenue. The forms may take up to 6 weeks to process, so please act promptly. The tax authorities may make an appearance at this show. Please be sure to comply.
CM GOURMET FOODS, BEVERAGES, SPECIALTIES
CM: Do I need a health department permit if I am a gourmet food/beverage? The Morris County Health Department requires that food exhibitors contact them to find out if they are required to have a Temporary Food Establishment Permit. Contact them at 973-326-7390 to find out if you are required to have one. The form is available here. If you require a permit, The Health Department will not allow you to set-up without one. Please fill out the form and call the Health Department with any questions at 973-326-7390. There will be an inspector present who will give you your permit at the show. CM: Am I required to have general liability insurance if I am a food or beverage vendor? Yes. You must send us an up-to-date copy of your current insurance certificate, $1 million minimum coverage and name Artrider as additionally insured. We must have a copy before the show opens.



CRAFTNEWYORK

CNY GENERAL

CNY: What are the show hours and dates?
Saturday, June 6, 2020, 9am-7pm
Sunday, June 7, 2020, 10am-5pm

Exhibitors must be in their booths by an hour before the show opens each morning prior to opening and are asked to wait until 30 minutes after show-close before leaving at the end of the day on Saturday or beginning to break down on Sunday.

​CNY: Where is the show located?
Damrosch Park at Lincoln Center, 60 Lincoln Center Plaza, NY, NY 10023, between Columbus and Amsterdam Avenues.

CNY: Is the show indoors or outdoors?
The show is outdoors, and all exhibitors are required to provide self-contained, fully enclosed, wind-rated tents with a minimum of 40lb weights for each leg of your tent.

CNY: What is the GPS address to Damrosch Park?
103 W 62nd St, New York, NY 10023.

CNY: What does the show site look like?
​(Click the schematic for a downloadable PDF version)

​

CNY CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN

CNY: When is check-in/load-in?
Check-in/load-in: Friday, June 5, 2020 from 10am (approximately) to 4pm. You must arrive by 4pm.

Set-up: Friday, June 5, 2020 from 10am to 7pm.

Set-up will end promptly at 7pm on Friday however, you may arrive at 8am on Saturday morning to finish setting up your booth.

There is NO Saturday check-in/load-in, no exceptions.

CNY: What is check-in?
At check-in you will receive general information about the show, booth assignment, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show. It also gives Artrider an opportunity to meet you and for you to meet us! Please note that check-in is required for everyone.

CNY: When is breakdown?
Sunday, June 7, 2020 - 5:30pm-9:00pm

CNY: What is the load-in/set-up procedure?
Load-in is ONLY on the Damrosch Park side of 62nd street between Columbus and Amsterdam Avenues and all vehicles must be parked parallel to the curb. We will have a team in place to manage traffic flow. There are ramps for use along 62nd into the park. (Please note that as of 2019, 62nd Street is a two-way street).

​Check-in with Artrider before unloading your vehicle to your booth.

Unload your vehicle to your booth location and move your vehicle BEFORE setting up your booth to allow for the next exhibitor to unload. There is a parking garage on-site for regular oversized vehicles (rates to be sent at a later date).

Load-in staff will be available in limited quantity and for short periods of time only. If you need help for a longer length of time we strongly encourage you to bring someone with you.

CNY: Can I drive to my booth?
No. Load-in is located on 62nd St, which runs along one side of the park. There are ramps for use along 62nd into the park. Limited flatbed dollies will be available; however, we suggest bringing your own.

CNY: Is there help available for load-in/set-up?
Limitedly. Load-in staff will be available in very limited quantity and for short periods of time only. If you need help for a longer length of time we strongly encourage you to bring someone with you.

CNY: Is the ground level?
Yes, overall, the grounds are concrete and flat; however, parts of the show are gently sloping. Please plan accordingly and please note we cannot guarantee a level booth space.

CNY: What is the ground like?
The ground throughout the entire show site is concrete. Flooring of any kind is prohibited as per Lincoln Center guidelines

​CNY: Can I put flooring or a carpet down in my booth?
No. Flooring of any kind is prohibited as per Lincoln Center guidelines

​CNY: Am I required to weigh down my tent?

YES. You are required to have a minimum of 40lbs of weight on each leg of the tent. There will be an inspection by Artrider for compliance on Friday before you leave the show site and 100% compliance is required in order for the show to open.

​Tent weights are available for rent for a set of four. Please visit the 'Rental Order Forms' section of the FAQ for full details.

​​CNY: Is it ok to use stakes to hold down my booth?
No, the show is on concrete. You must use tent weights. You are required to have a minimum of 40lbs of weight on each leg of the tent. There will be an inspection by Artrider for compliance on Friday before you leave the show site and 100% compliance is required in order for the show to open.


Tent weights are available for rent for a set of four. Please visit the 'Rental Order Forms' section of the FAQ for full details.

CNY: Is storage available?
No, Storage must be kept within your booth space. There is no external storage available and storage may not be kept in between booths. It is imperative that NOTHING be leaned on kept on top of any of the marble walls of the Metropolitan Opera House or the David Koch Theater; or on the marble planter walls or the marble benches surrounding the show site. Non-compliance may jeopardize our ability to return in the future.

CNY: What is the breakdown/load-out procedure?
Load-out begins on Sunday at 5:30pm, once the customers are off the show site. As the show is in a public park, it may take more time than normal to clear the show site of customers. Please be aware of your surroundings during this time and make sure to not leave valuables accessible or place anything in the aisles.

If your vehicle fits within the Lincoln Center parking garage height restrictions (under 6’2”), we suggest parking in this self-park lot on Sunday until you are ready to load your vehicle. Parking in this lot allows you to retrieve packing materials at the end of the show without having to park your car in the loading zone for an extended period. See the Parking section below for more details on this parking garage.

​Please breakdown as much of your booth as possible before retrieving your vehicle and parking it in the loading zone along 62nd St. as there are only so many parking spaces.

​As you break down your booth we ask that you peel off the black marking tape around your booth perimeter.

CNY BEFORE THE SHOW

CNY: Are tents, tent weights, tables and/or chairs available to rent?
Yes. Please visit the 'Rental Order Forms' section of the FAQ for full details.

CNY: Am I required to be open for business if it is raining?
Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

CNY: Am I required to have general liability insurance?
Yes, a minimum of $1million of general liability insurance. We suggest theft insurance where available. Visit cerfplus.org for resources on insurance.

CNY: Is electricity available?
No, electricity is not available. Battery powered, rechargeable lights & battery packs may be used in lieu of electricity. Generators are not permitted. Click the following for examples of rechargeable battery packs or battery powered lights.

CNY: Do you have recommendations for lodging?

Yes. Please see the 'Hotel Group Bookings & Other Lodging Recommendations' section of the FAQ for full details.

CNY: What is the ground like?
The ground throughout the entire show site is concrete. Flooring of any kind is prohibited as per Lincoln Center guidelines

CNY: Can I have a package delivered to CraftNewYork?
No, packages can not be delivered to the CraftNewYork site or the Lincoln Center campus. We suggest sending packages to your hotel if necessary.

CNY: Is there an admission fee for the public to attend?
No! the show is free to the public and anyone can attend!

CNY: What zip codes should I send to from my mailing list?
We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.

Zip codes to use for this show are:
Primary:
New York City & Bronx 10000-10499
Brooklyn & Queens 11000-11499

Secondary:
Westchester NY 10500-10899
Northern NJ 07000-07999
Western CT 06400-06999
Long Island NY 11500-11999


CNY DURING THE SHOW

CNY: Is there parking on-site?
Yes. There is a self-park, underground garage located on site (height limit of 6’2”). We suggest that you consider using it for load-in and load-out as you will be able to go back and forth to your vehicle if necessary (if your vehicle fits size requirements). The garage is located at 103 W 62nd St, New York, NY 10023.

​CNY: Where can I park my oversized vehicle?
Oversized vehicles are not able to park in the lot directly underneath Lincoln Center due to height restrictions (height limit of 6’2”). We suggest researching hotels that can accommodate your vehicle (The Holland Hotel in Jersey City, NJ does) or download one of the many parking apps on your phone to research and book your large vehicle parking.

CNY: Will exhibitor and assistant badges be provided?
Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them to be allowed access to your booth before the show opens to the public, to the exhibitor only bathrooms in the band shell, for discounted parking rates and also throughout the show for security purposes.

​CNY: Do you provide booth relief?
Limitedly. We will have a small booth relief staff. If you have jewelry we recommend coming with an assistant/partner as Artrider assumes no responsibility for loss or theft.

​CNY: Is there an exhibitor only bathroom?
Yes! At the back of Damrosch Park is a bandshell. Behind that is a set of bathrooms that we are reserving for exhibitors only. You must show your badge for access.

CNY: Is storage available?
No, Storage must be kept within your booth space. There is no external storage available and storage may not be kept in between booths. It is imperative that NOTHING be leaned on kept on top of any of the marble walls of the Metropolitan Opera House or the David Koch Theater; or on the marble planter walls or the marble benches surrounding the show site. Non-compliance may jeopardize our ability to return in the future.

CNY: Is there Wi-Fi available on-site?
No. However, cell phone service on site is very good. If you require Wi-Fi most smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.

CNY: Is there food service at the show?
We expect to have one or two food trucks on site as well as a snack stand with beverages for sale.

CNY: Is there security?
Yes. There is ample 24-hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables in your booth overnight and by not leaving your booth unattended during show hours as Artrider assumes no responsibility for loss or theft. Jewelry, cash and electronics may not be left in your booth overnight.

CNY: Do you have security recommendations?
Artrider assumes no responsibility for loss or theft. Jewelry, cash and electronics may not be left in your booth overnight.

We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We require all exhibitors to carry their own insurance. Visit cerfplus.org for resources on insurance.

Do not leave your booth until the public has left the show site at the end of the day. This is when you’re most vulnerable to theft. Booths must be closed on all four sides at the end of each day.

Do not leave valuables unattended at your hotel or anywhere else in the area.

​If you have vehicle trouble upon leaving the show and have valuables in the car, call for help instead of getting out of your vehicle. Better to be safe than sorry!

CNY: Is smoking allowed at Lincoln Center?
No. Smoking is prohibited in all areas of Lincoln Center, buildings and parking garages unless designated as an authorized smoking area. Also prohibited is smoking within 25 feet of the main entrances to the building. Enforcement is by building courtesy officers.

​CNY: Are pets allowed in the show site?
​No. Pets, other than documented service animals, are not allowed within the show.

CNY: Will there be shopping bags available?
No, shopping bags will not be available at this event.

CNY: Can I use plastic shopping bags for my customers?

NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. We suggest you click the highlighted link and read to see if your bags quailfy for use or if you need to make other arrangements.

CNY: Is there an ATM on site?
No, but there are many banks within walking distance to the show site.

CNY: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.


CNY BOOTH/DISPLAY REQUIREMENTS

CNY: What are the requirements for my booth/tent?
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).

Exhibitors are required to provide a weatherproof, wind rated, self-contained tent/canopy with a minimum of 40lb weights on each leg and should be prepared to deal with all weather conditions. Tent weights are required and there will be an inspection for compliance. We do not recommend EZ up or “pop-up” style tents as they are not wind rated and pipe & drape is NOT permitted.

Tents and tent weights are available for rent. Please visit the 'Rental Order Form' section of the FAQ for full details.

CNY: Are tents available to rent?
Yes. Please visit the 'Rental Order Form' section of the FAQ for full details.

​​CNY: Are tent weights available to rent?
Yes . Please visit the 'Rental Order Form' section of the FAQ for full details.

​CNY: What are the requirements for my display?
Booth displays should be of high quality and consistent with the quality of your work. Make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. All stored inventory and crates must be out of public view. All signage must be professional (no handwritten signs). All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included). Do not store inventory in the public view. Make sure your display is designed to be flexible. Music is only allowed in your booth with the permission of your neighbors and Artrider. Pipe & drape is NOT permitted.

​Exhibitors are required to provide a weatherproof, wind rated, self-contained tent/canopy with a minimum of 40lb weights on each leg and should be prepared to deal with all weather conditions.

Overall, the grounds are flat; however, parts of the show are gently sloping. Please plan accordingly and as we cannot guarantee a level booth space. Flooring of any kind is prohibited due to Lincoln Center guidelines.

CNY: Can I use pipe and drape as my display?
No, pipe and drape is not allowed. You are required to provide a weatherproof, wind-rated, fully enclosed, self-contained tents with over 40lb weights on all four legs and should be prepared to deal with all weather conditions There will be an inspection for compliance.

Weatherproof, wind-rated, fully enclosed, self-contained tents with over 40lb weights on all four legs are available to rent. Please visit the 'Rental Order Form' section of this FAQ for full details.

CNY: Is the ground level?
​Yes, overall, the grounds are flat; however, parts of the show are gently sloping. Please plan accordingly and please note we cannot guarantee a level booth space.

CNY: What is the ground like? Do I need carpet?
The ground throughout the entire show site is concrete. Flooring of any kind is prohibited as per Lincoln Center guidelines

CNY: Am I required to weigh down my tent?
Yes, you are required to have a minimum of 40lbs of weight on each leg of the tent. There will be an inspection for compliance.

Tent weights are available for rent for a set of four. The rental includes a minimum of 40lbs of weight for each leg of your tent. Please visit the 'Rental Order Form' section of this FAQ for full details.

CNY: Is it ok to use stakes to hold down my booth?
No, the show is on concrete. You must use tent weights. You are required to have a minimum of 40lbs of weight on each leg of the tent. There will be an inspection for compliance.

Tent weights are available for rent for a set of four. Please visit the 'Rental Order Form' section of the FAQ for full details.

​CNY: Is storage available?
No, Storage must be kept within your booth space. There is no external storage available and storage may not be kept in between booths. It is imperative that NOTHING be leaned on kept on top of any of the marble walls of the Metropolitan Opera House or the David Koch Theater; or on the marble planter walls or the marble benches surrounding the show site. Non-compliance may jeopardize our ability to return in the future.

CNY: What in my booth needs to be fire proofed?
Tablecloths, carpets or other fabric display items.

CNY: Does my merchandise need to be fire proofed?
No. Only the fabrics in your booth (tablecloths, carpets or other fabric display items) will need to be sprayed.

CNY: Do my tables need to be fire proofed?
No. Only the fabrics in your booth (tablecloths, carpets or other fabric display items) need to be fireproofed.

CNY: Where do I buy fireproofing spray?
The best place to find the spray is online as most home improvement stores don’t carry it (see below for links). We also bring a limited amount to the show and will have a fireproofing station where you may spray your fabric display items if necessary.

No Burn Fabric Fire Guard


CNY TENT WEIGHT INSPECTION INFORMATION AND REQUIREMENTS

CNY: What do I need to know for the tent weight inspection?
Every booth will be inspected by Artrider for tent weights on Friday before you leave the show site and 100% compliance is required in order for the show to open. You must use tent weights and are required to have a minimum of 40lbs of weight on each leg of the tent.

Tent weights are available for rent for a set of four. Please visit the 'Rental Order Form' section of the FAQ for full details.

​
CNY SALES TAX

CNY: What is the sales tax rate in New York?
As of 5/20/18 the sales tax rate in New York City is 8.875%. There is no sales tax on an item of clothing or footwear that costs less than $110. An item of clothing or footwear that costs $110 or more is subject to the full 8.875% tax rate.

CNY: How do I apply for a tax ID number?
New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431, go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

As of 3/1/18 the sales tax rate in New York City is 8.875%.

CNY: Am I required to collect sales tax?
New York State requires that you collect and report sales tax when applicable. It is your responsibility to find out if your product requires you to collect tax.

New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431, go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

CNY GOURMET FOODS, BEVERAGES, SPECIALTIES

CNY: Am I required to have general liability insurance if I am a food or beverage vendor?
Yes. You must send us an up-to-date copy of your insurance certificate with $1 million minimum coverage and name Artrider as additionally insured. We must have a copy before the show opens.

CNY: Am I required to collect sales tax?
New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431, go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

CNY: Do I need a heath department permit if I am a gourmet food/beverage?
You must bring and display any/all Food Processessing Permits you have.

CNY: What permits do I need in order to be able to sample alcohol and sell closed bottles?
You will need to provide Artrider a copy of your marketing permit from the State Liquor Authority by 4 weeks prior to the show in order to participate.

CRAFTWESTPORT

CW GENERAL

CW: What are the show hours and dates?
Saturday, November 7, 2020, 10am-6pm
Sunday, November 8, 2020, 10am-5pm

Exhibitors must be in their booths 30 minutes prior to opening and must wait until all of the customers are off of the show floor before leaving at the end of the day or beginning to break down.

CW: Where is the show located?
The Fieldhouse at Staples High School in Westport, CT

CW: Is the show indoors or outdoors?
The show is indoors.

CW: What is the GPS address to the show?
Bedford Elementary School, 88 North Avenue, Westport, CT 06880

CW: What does the show site look like?
Click here for a schematic of the show.


CW CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN

CW: When is check-in/load-in?
Check-in is Friday, November 6, 2020, 6-9pm ONLY. You must arrive before 9pm and must be out of the building by 10pm.

You must arrive, check-in and load-in on Friday. There is no load-in on Saturday morning however; there is a limited amount of time on Saturday morning (7:30-9:30am) to finish setting-up if necessary.

Lighting must be installed or left out overnight on Friday for a Saturday morning inspection. See Electrical and Fire Inspection section for more information.

A staff person will give you your check-in packet, booth sign and badges when you check-in. Please wear your badge whenever you are on the grounds.

Be sure to notify us if you are driving a motor home, oversized vehicle, or are towing a trailer. You will be directed to a special parking area.

CW: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us!

Be sure to notify us if you are driving a motor home, oversized vehicle or are towing a trailer as you will be directed to a special parking area. Please note that check-in is required for everyone.

CW: Where is check-in located?
Check-in is located the in hallway directly outside the main entrance to the Fieldhouse. A map will be sent closer to the show with more details.

CW: When is breakdown?
Sunday, 5:30-9pm

CW: What is the load-in/set-up procedure?


Entrance/Exit: The exhibitor entrance and exit will be through the Bedford Middle School parking lot. DO NOT DRIVE INTO OR OUT OF THE HIGH SCHOOL ENTRANCE. A map will be provided before the show.


There is no driving into the building. We will have some staff and "u-boat" wheelers/dollies available for your assistance. We recommend that you bring your own dollies as we cannot guarantee that "u-boats" will be available at all times. All dollies, carts and hand trucks must be equipped with rubber wheels or casters to be permitted entry into the Fieldhouse.

When you vehicle is empty, you must move it to the exhibitor parking area so that someone else may use your spot for unloading. You may not begin setting up your booth until you have moved your car from the unloading area. A fire lane must always be maintained in the loading area. The police will ticket or tow cars that are double-parked or blocking access for emergency vehicles. Check with Artrider personnel before leaving your vehicle unattended.

All vehicles must be moved from the loading areas by 10pm on Friday.

CW: Is there a map for load-in?
Yes, it will be emailed to you closer to the show.

​CW: Can I drive to my booth?
No. There is no driving into the building. We will have some staff and "u-boat" wheelers/dollies available for your assistance (the “u-boats” are less than 36" wide and fit through all loading doors). We recommend that you bring your own dollies as we cannot guarantee that “u-boats” will be available at all times. All dollies, carts and hand trucks must be equipped with rubber wheels or casters to be permitted entry into the Fieldhouse.

CW: Is there help available for load-in/set-up?
Limitedly. We will have some paid and some volunteer staff available for short periods of time to help you. If you need help in setting up your booth you must bring your own assistance.

We will have a limited amount of "u-boat" wheelers/dollies available for your assistance (the “u-boats” are less than 36" wide and fit through all loading doors). We recommend that you bring your own dollies as we cannot guarantee that “u-boats” will be available at all times. All dollies, carts and hand trucks must be equipped with rubber wheels or casters to be permitted entry into the Fieldhouse.

CW: Is there storage available?
Yes. There are several storage areas throughout the show. Ask at check-in for the most accessible area.

If you need additional storage or have large items that cannot be stored on the show floor “Stock trailer parking” is available in a designated parking lot closer to the show. Ask at check-in for a special parking permit and instructions.

Please note: you may not keep chairs, stock, etc. in the aisles.

CW: What is the breakdown/load-out procedure?
Break down your booth before getting your vehicle. Please load you vehicle as quickly as possible and move it away from the loading area so that others may have access.

CW BEFORE THE SHOW

CW: Can I have my booth number and location in advance?
Yes. Booth numbers with a map will be emailed the week of the show.

CW: Are tables and chairs available to rent?

Yes. Please visit the 'Rental Order Forms' section of this FAQ for full details.

CW: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Please note: gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage.

CW: Can I order additional electricity?
Yes. However, you must contact us before August xxxxth. Please note: There is no option to order extra electricity at the show. Exhibitors who exceed their contracted electrical at the show will have to remove the additional usage.

CW: Do you have recommendations for lodging?

Yes. Please visit the 'Hotel Group Booking & Other Lodging Suggestions' section of this FAQ for full details.

CW: Is there RV parking available on site or nearby?
Yes. RV parking is available on site however there are no hook ups. Ask at check in for further information.

CW: What is the temperature in the Fieldhouse?
The Fieldhouse has a tendency to either be warm or cold so layers are encouraged.

CW: What is the flooring like? Do I need carpet?
The field house floor is covered by a gray vinyl tarp. It can be damaged by sharp objects, so your display, tables and chairs must have rubber feet or some form of mat or pad under their contact points to prevent tearing the tarp.

CW: Can I have something delivered to CraftWestport?
No. Staples High School cannot accept any packages.

CW: Are there discounts available for my customers?
Yes, postcards or stickers offering $1 off admission are available at no cost for your mailing list. If you did not order them or find you need more than you ordered, contact our office and we will send you more.

If you print or email your own coupon you must use this language: "$1 off with this card/email. (Only one discount permitted. Does not apply to senior or child disount)".


An email with a link offering $1 off admission will be sent to you prior to the show.

Do not send out letters giving free admission. We will not honor them! We cannot permit anyone to enter unless they have a badge or ticket.

CW: What zip codes should I send to from my mailing list?
Zip codes to use for this show are:
Connecticut 06000-06999
Westchester, NY 10500-10899
Rockland/Orange, NY 10900-10999
New York City 10000-11499
Long Island, NY 11500-11999

We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.


​CW DURING THE SHOW

CW: Is there parking on-site?
Yes. Exhibitors must park in the Bedford Middle School lot (close by) during show hours. You cannot park in the high school lot during show hours as those spaces are reserved for the public. A map will be provided in advance of the show with further information.

CW: Is there RV parking available on site?
Yes. However, there are no hook ups. Ask at check in for designated parking locations.

CW: Will exhibitor and assistant badges be provided?
Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them throughout the show.

CW: Is there storage available?
Yes. There are several storage areas throughout the show. Ask at check-in for the most accessible area.

If you need additional storage or have large items that cannot be stored on the show floor “Stock trailer parking” is available in a designated parking lot closer to the show. Ask at check-in for a special parking permit and instructions.

Please note: you may not keep chairs, stock, etc. in the aisles.

CW: Do you provide booth relief?
Limitedly. Volunteers from the Westport Young Woman’s League will be offering booth relief during the middle of the show. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.

If you find you are in need and don't see anyone, call the exhibitor emergency number on the back of your badge and we will send someone over as soon as they are available.

CW: Is there Wi-Fi available on-site?
There is Wi-Fi on the property, however it can be intermittent. Details on how to connect will be provided at the show. Cellphone service can be intermittent. We are working on providing better service and details will be available closer to the show.

CW: Is there food service at the show?
The Staples High School Cafeteria will be open on Saturday 8am to 4pm and Sunday from 9am to 5pm. Please note that they close before the show does, so plan accordingly.

CW: Is there security?
Yes. There is 24 hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours, as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance.

Do not leave your booth until the public has left the show site at the end of each day. This is when you are most vulnerable to theft. Close your booth and/or cover your display at the end of each day.

The parking lot is not patrolled and we assume no responsibility for loss or theft from vehicles. Keep your vehicles locked at all times. Do not leave valuables unattended when parking at the show or at your hotel.

CW: Can I bring pets to the show?
No. Pets, other than documented service animals, are not allowed in Westport High School and may not be kept in vehicles in the parking lots.

CW: Does admission include weekend access?
Yes. Admission includes unlimited re-entry for the weekend. Their admission wristband is the non-transferable pass back in the next day.

​CW: What type of shopping bags can I use?
There is a PLASTIC carryout bag BAN in Westport. Any bag smaller than 28" by 36" used to carry merchandise out of the building cannot be made of plastic. Plastic bags measuring 28" by 36" or larger in size are ok. Plastic packing materials are OK.

​CW: Will there be shopping bags available?
Some. We bring a limited quantity of paper Artrider shopping bags and offer them to you at no cost. They can be picked up at Information. Because we have a limited quantity, we recommend bringing your own.

​The Westport Young Woman's League is no longer providing cloth bags to the customers as they walk in. We encourage you to bring your own bags.

CW: Is there an ATM on site?
Yes. It is located outside of the Fieldhouse.

CW: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.


CW ELECTRICAL & FIRE INSPECTION INFORMATION AND REQUIREMENTS

CW: What do I need to know for the electrical inspection?
Every booth will be inspected by the electrician on Saturday morning, starting at 8am. 100% compliance is required in order for the show to open. There is limited electrical capacity in the Fieldhouse. Each bulb will be checked and wattage added up. If you exceed your allotment you will be asked to remove bulbs/wattage so be sure to stay within your allocated electrical service. Please check your Contract for your electrical allotment. All booths must be 300 watts or less per 10’ x 10’ booth, unless you have received prior written permission. If you need more electricity please contact Artrider before August 1st.

CW: What do I need to know for the fire inspection?
Every booth will be inspected by the Fire Marshall on Saturday morning, starting at 8am. 100% safety compliance is required in order for the show to open. On Friday during set-up an Artrider staff member will be around to make sure you have displayed your proof of fire retardancy. Do not leave the building on Friday without showing an Artrider staff member proof of fire retardancy.


All display materials must be fire retardant and you must be able to prove it. (Merchandise does NOT need to be fire-proofed). Please bring either a can of the fire retardant used or a receipt with the brand name on it. Recommended fire retardants include Inspect-a-Shield, Rose Brand No Burn Fabric Fire Guard or Force Field.


If you cannot fire-proof your display materials before the show, Artrider brings a limited amount to the show and will have a fireproofing station where you may spray your fabric display items (at no cost). If you fireproof your display materials at the show you will be given proof that you have done so at the fireproofing station.


All booths are surrounded by fire retardant drapes. Please do not hang anything on the drapes that is not fire retardant.


Styrofoam may not be used as a display material.


Please do not put chairs, stock or anything else in the aisle. The fire code requires that all aisles are a minimum of 12 feet wide. The Fire Marshall will be checking to make sure that the aisles are clear before and during the show.

CW: What in my booth needs to be fire proofed?

Tablecloths, carpets or other fabric display items. You will need to bring proof (bottle, certificate and/or receipt of purchasing spray) and leave it in your booth overnight, until the show opens for the Fire Marshall during the inspection on Saturday morning. If you fireproof your display materials at the show you will be given proof that you have done so at the fireproofing station. Merchandise does NOT need to be fire-proofed.

CW: Does my merchandise need to be fire proofed?
No. Only the fabrics in your booth (tablecloths, carpets or other fabric display items) will need to be sprayed. You will need to bring proof (bottle, certificate and/or receipt of purchasing spray) and leave it in your booth overnight, until the show opens for the Fire Marshall during the inspection on Saturday morning.

CW: Do my tables need to be fire proofed?
No. Only the fabrics in your booth (tablecloths, carpets or other fabric display items) need to be sprayed. You will need to bring proof (bottle, certificate, receipt of purchasing spray) and leave it in your booth overnight on Friday, until the show opens, for the Fire Marshall during the inspection on Saturday morning. Merchandise does NOT need to be fire-proofed.

CW: Where do I buy fireproofing spray?
The best place to find the spray is online as most home improvement stores don’t carry it (see below for links). We also bring a limited amount to the show and will have a fireproofing station where you may spray your fabric display items if necessary (at no cost).

No Burn Fabric Fire Guard

You will need to bring proof that you have sprayed (bottle, certificate and/or receipt of purchasing spray) and leave it in your booth overnight on Friday, until the show opens for the Fire Marshall during the inspection on Saturday morning. If you fireproof your display materials at the show you will be given proof that you have done so at the fireproofing station.


CW DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS

CW: What are the requirements for my display?
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).


Booth displays should be of high quality and consistent with the quality of your work. All stored inventory and crates must be out of public view.


All signage must be professional (no handwritten signs)


All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included).


Do not store inventory in the public view.


Make sure your display is designed to be flexible.


Music is allowed in your booth with permission of your neighbors and Artrider.


All booths will be piped and draped in silvery white fire-retardant drape, on three sides (two sides if you have a corner).


You may set an existing display inside of the pipe and drape or use the pipe and drape alone.


Your drapes will be shared with your neighbors so you may not take them down or put anything behind the drapes such as storage or wires.


You may hang merchandise or display materials on the pipe put it cannot be heavy as it may affect the stabiliity of the pipe.


Although there are no obstructions in the booths, electrical panels and outlets may interfere with some displays. Make sure your display is designed to be flexible.


The Fire Marshall will be checking to make sure aisles are clear during the show. There is no smoking in the building and no open flames are allowed on the show floor. Fire Marshalls will be present throughout the show.

CW: Is pipe and drape provided?
Yes. All booths will have three sides of pipe and three sides of silvery white drape (two sides if you have a corner).

CW: What color is the pipe and drape?
The pipe and drape is silvery white.

CW: How tall is the pipe and drape?
The pipe is 8’ tall and is about a 1.5” in diameter.

CW: Can I hang things on the pipe and drape?
Yes, however you may not display or hang heavy materials or merchandise on the pipes as it may affect the stability of the pipe.

CW: Can I take down the drape and put up my own?
No. Your drape is also the drape for your neighbors. It cannot be taken down; however you may hang your own curtains up over the existing curtains.

CW: Can I put my own display inside the pipe and drape?
Yes, however it must fit within the existing pipe & drape.

CW: Can my own display have a top?
No. Due to the fire safely sprinkler systems the top of your booth must remain open.

CW: Can I have an additional crossbar?
Yes. All booths will have front crossbars (to hang lights and provide stability). If you need an additional crossbar you may request it at check in.

CW: What is the flooring in the Fieldhouse? Do I need carpet?
The field house floor is covered by a gray vinyl tarp. It can be damaged by sharp objects, so your display, tables and chairs must have rubber feet or some form of mat or pad under their contact points to prevent tearing the tarp.

CW: Is there storage available?
Yes. There are several storage areas throughout the show. Ask at check-in for the most accessible area.

If you need additional storage or have large items that cannot be stored on the show floor “Stock trailer parking” is available in a designated parking lot closer to the show. Ask at check-in for a special parking permit and instructions.

Please note: you may not keep chairs, stock, etc. in the aisles.

CW: Is electricity and lighting required?
Yes. The overhead lighting is inconsistent and if you have no lights it makes your booth look like it is closed for business. However, there is limited electrical capacity in the Fieldhouse. Be sure to stay within your allocated electrical service. All booths must be 300 watts or less per 10’ x 10’ booth, unless you have received prior written permission. We do not recommend strands of Christmas lights to light your booth.

CW: What are the requirements for lighting and electricity?
Lighting is required.

Before the show:

  • Your electrical allotment is notated on your Contract Email.

  • There is limited electrical capacity in the Fieldhouse. Be sure to stay within your allocated electrical service. All booths must be 300 watts of less per 10'x10' booth, unless you have received prior written permission.

  • The Fieldhouse is lit by overhead lights and they can be uneven. This is why we require lighting, so your booth does not look closed.

  • You are allowed to use a battery in lieu of electricity as long as you have lighting in your booth.

  • If you require more electricity than you originally ordered, you must notify us before August 15th or we may not be able to accommodate your request.

  • Electricity is $25/100 watts.

At the show:

  • Every booth will be inspected by the electrician on Saturday morning, starting at 8am. 100% compliance is required in order for the show to open. The electrician will check each bulb and assess whether you are within the allotted electrical capacity and he will require that the discrepancies/overages be fixed before the show will be allowed to open. You may not add lights after your booth has been inspected. The electrician will present and will be doing checks throughout the weekend.

  • There will be an outlet or power strip for you to plug into behind your booth (it may be behind a neighbor's booth as multiple booths share one strip).

  • Only one outlet will be available for each booth and your power outlet may be located up to 20 feet from the center of your booth. Make sure to bring extension cords.

  • Locate your outlet prior to setting up your booth as some outlets will not be adjacent to individual booths and might be difficult to get to once your or your neighbor's displays are set up. Check with an Artrider staff member if you have questions about which outlet is yours.

  • There is limited electrical capacity in the Fieldhouse. Be sure to stay within your allocated electrical service. All booths must be 300 watts or less per 10’ x 10’ booth, unless you have received prior written permission.

  • We suggest the use of low wattage LED bulbs.

  • If you need power tools for set up, we suggest that you bring battery powered ones.

  • You may not use irons, heaters, clothes steamers, coffee pots or any high wattage electrical device in your booth before or during the show.

  • At close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard.

  • Artrider reserves the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician.

CW SALES TAX

CW: What is the sales tax rate in Connecticut?
As of this update, the sales tax rate in Connecticut is 6.35%. There is a 7.75% tax rate applied to the sale of more than $5000 of jewelry and more than $1000 of an article of clothing, footwear, handbag, wallet or watch.

CW: How do I apply for a tax ID number?
Connecticut requires that you have a valid Sales Tax ID number and that you collect and report sales tax. Your original Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority call: 860-297-5962 or visit http://www.ct.gov. Here is a link directly to the page with the most important info.

CW GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSIONS

CW: Do I need a health department permit if I am a gourmet food/beverage/concession?
Yes. The Westport/Weston Health Deparment requires that everyone apply for a temporary food establishment permit. The fee is $75 for "no heat" involved foods/samples and $165 for any/all foods that involve heat (cooking, reheating, hot holding, etc.), even if it is just for sampling. The fee is due to the office by October 20th. A $50 fee is imposed if the application arrives at the Health Department less than 14 days prior to the event.

The permit is available HERE or you can contact the Health Department directly at 203-227-9571.

A representative from the Health Department will be at the show to check for 100% compliance, so please read their Guidelines (click here) carefully.

Here are some of the most important highlights:

  • No home cooking or preparation allowed

  • All products without must be in a closed container of some type for transport. Nothing can be transported loosely.

  • Only what is on the permit application may be sold

  • Hot foods must be kept at 140 -165 degrees (F) or higher (depending on ingredients) and a long, stem-dial type thermometer must be present (please make sure to bring with you)

  • Cold foods must be kept below 45 degrees (F)

  • Cannot use latex gloves. Look for vinyl food service gloves instead.

  • When handling any food (sample or otherwise), use utensils such as tongs, spoons, spatulas, wax paper or disposable gloves to minimize hand contact. Change gloves frequently.

  • No more than 10 different product samples may be out at any one time

  • All samples must be handed to the customer. No self-service samples allowed.

  • Samples have to be bite sized and no double-dipping is allowed.

  • Only single service disposable utensils are to be provided for public use. They must be stored and dispensed in such a manner that will prevent contamination (ie: handles up)

  • Leftover samples must be discarded at the end of each day and new samples must be provided for the following day

  • Clean your surfaces regularly with a mix of 1T of unscented bleach to 1 gallon of water. The wiping cloths must be stored in the bleach solution.

  • All foods must be protected from flies, dust, sneezing, unnecessary handling, or other contamination during transportation, storage, handling, display and service.

  • All product (boxed or otherwise) MUST BE 6” OR MORE off the ground at all times (keep off the floor using an empty box, chair, crate, etc).

  • Nothing may be placed on top of the boxes of product (ie: phones, clothing, handbags, shoes, lunch, etc)

  • No smoking, coughing, eating or drinking is allowed in the booth and you must wash your hands after doing any of the aforementioned

  • Each booth must provide a handwashing station within. Most bring a store-bought 2.5 gal jug of water with a spigot situated over a 5 gal bucket with hand soap and paper towels. Make sure this is visible in the booth for health deptartment to see.

  • Hands must be washed frequently and always upon entering the booth, after using the toilet, eating, smoking, taking a break, coughing, handling garbage, handling raw foods, etc

CW: Am I required to have general liability insurance if I am a gourmet food/beverage/concession?
Yes. You must send us an up-to-date copy of your current insurance certificate, $1 million minimum coverage. We do not need to be named as additionally insured. We must have a copy before the show opens.



CRAFTS AT LYNDHURST

CL GENERAL

CL: What are the show hours and dates?

Spring Crafts at Lyndhurst:
Friday, May 1, 2020, 10am-5pm
Saturday, May 2, 2020, 10am-6pm
Sunday, May 3, 2020, 10am-5pm

Fall Crafts at Lyndhurst:
Friday, September 11, 2020, 10am-5pm
Saturday, September 12, 2020, 10am-6pm
Sunday, September 13, 2020, 10am-5pm

Exhibitors must be in their booths 30 minutes prior to opening and must wait until all of the customers are off of the show floor before leaving at the end of the day or beginning to break down.

Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

CL: Where is the show located?
The Lyndhurst Estate
635 South Broadway, Tarrytown, NY 10591

CL: Is the show indoors or outdoors?
The show is outdoors, however, there are two sections of the show.The “tented” section is 160 booths under a large tent.The “outdoor” section is 120 booths in front of the tented section.Both sections are required to provide a self-contained display.Outdoor exhibitors are required to provide a minimum of 40lbs of weight for each leg of their canopy and have full enclosed booths (close on all 4 sides).Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

CL: What is the GPS address to Lyndhurst?
635 South Broadway, Tarrytown, NY 10591

CL: What does the show site look like?
Click here for a printable schematic of the show site.

CL: CHECK-IN

CL: When is check-in?
Spring Crafts at Lyndhurst: Thursday, April 30, 2020 from 7am-4pm*
Fall Crafts at Lyndhurst: Thursday, September 10, 2020 from 7am-4pm*
*This is to avoid rush hour traffic. You may continue to load in until 7pm, however you must check in by 4pm. Cars must be off the show site and in a parking lot by 6pm so we can finish installing our security fence.

You may set up on Friday of the show with special permission only from 7am-8am. However, there is NO driving onto the show site on Friday morning and you must be set up by 9am.

CL: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us! Please note that check-in is required for everyone.

CL: Where is check-in located?
Check-in is located at the Information Booth. Park your car on the main road and walk to the “Check-In/Information” booth. A staff person will direct you to your space and give you a booth sign, badges and a vehicle ID tag (let us know if you have an oversized vehicle or a stock trailer).

CL LOAD-IN/SET-UP/BREAKDOWN

CL: When is load-in/set-up?
Spring Crafts at Lyndhurst: Thursday, April 30, 2019 from 7am-7pm*
Fall Crafts at Lyndhurst: Thursday, September 10, 2019 from 7am-7pm*
*You must check-in by 4pm, but you may continue to load in until 7pm. Cars must be off the show site and in a parking lot by 6pm so we can finish installing our security fence.

You may load-in and set-up on Friday of the show with special permission only from 7am-8am. However, there is NO driving onto the show site on Friday morning and you must be set up by 9am.

CL: When is breakdown?
Sunday, 5:30pm-9:00pm

CL: What is the load-in/set-up procedure?
Go to check-in located at the Information Booth for your booth assignment and important materials and information. Then, depending on the weather, drive on to the show site near your booth. Unload your vehicle, move your vehicle to the parking lot, then begin setting up your booth.

CL: Can I drive to my booth?
If the weather conditions are favorable you will be permitted to drive onto the show site on Thursday only. There is no driving onto the show site after Thursday until breakdown on Sunday (weather permitting). Make sure to unload your vehicle and move it to the parking lot BEFORE setting up your display.

OUTDOOR exhibitors will be allowed to drive to the designated loading areas closest to their booth. Vehicles may NOT drive down the show aisles.

TENTED exhibitors will be able to drive to the side of the tent closest to their space or to designated loading areas. Vehicles may NOT drive into the tent.

If there has been significant rainfall on the days prior to set-up or if it is raining during set-up or break-down, we will restrict vehicular traffic on the show site to prevent load-in problems as well as preserve the lawns for the public.

When driving on the site please exercise caution and try to avoid damaging the grounds. Lyndhurst is a National Historic Landmark and many of the trees and shrubs exist nowhere else in the country. Do not drive under trees.

CL: Is there help available for load-in/set-up?
Limitedly. There are people to help with large or heavy items but only for short periods of time. If you need help in setting up your booth or are looking for staff during the show you must bring your own assistance. If you need to hire your own assistance we suggest finding staff through the SUNY Purchase JobScore or SUNY New Paltz.

CL: Is the ground level?
The show site is a grassy field with some uneven spots. Overall, the grounds are relatively flat; however, parts of the show are gently sloping. Please plan accordingly and please note we cannot guarantee a level booth space.

CL: What is the ground like? Do we need carpet/flooring?
The ground throughout the entire show site is grass. Carpet/flooring in your booth is not required but is allowed.​

CL: Am I required to weigh down my tent?
If you have a booth in the outdoor section (not under our large tents) you are required to provide a minimum of 40lbs of weight for each leg of your tent. You may use heavy duty stakes (less than 18" long) in addition, however everyone is required to also have weights.​

CL: Is it ok to use stakes to hold down my booth?
Yes. If you need to stake your tent into the ground you MUST use stakes less than 18" long. Outdoor booths are required to bring a minimum of 40lbs of weight for each canopy leg in addition to any stakes that are used.

CL: Is storage available?
There is limited storage surrounding the booths in the outdoor section, however there is very little storage in the tented section. For those who do not have room for storage and need to access back stock only during the show we provide an area for vehicles called “stock trailer parking”. If you need access to “stock trailer parking” please ask at check-in for a special permit.

CL: What is the breakdown/load-out procedure?
On Sunday evening fencing will come down around the site as soon as the public has left the grounds (approximately 5:30pm). Do not start breaking down your booth until the public has left. Depending upon the condition of the grounds you may be able to drive onto the site but not into the tent or down the outdoor aisles. Please break down your booth BEFORE bringing your vehicle onto the site. You will receive a garbage bag for refuse at break-down. Please fill and leave it in your booth when you leave.

CL BEFORE THE SHOW

CL: Can I have my booth number and location in advance?
No. We do not send the booth numbers in advance in case there are last minute changes.


CL: Are tables and chairs available to rent?

Yes, please visit the 'Rental Order Form' section of the FAQ for full details.

CL: Are tents available to rent?
Yes, please visit the 'Rental Order Form' section of the FAQ for full details.

CL: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Please note: gourmet food/beverage/concessions are required to provide Artrider with an insurance certificate proofing they have insurance with $1 million minimum coverage and naming Artrider as additionally insured.

CL: Can I order additional electricity?
Yes. However, you must contact us at least a month before the show. Please note: Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.

CL: Do you have recommendations for lodging?
Yes, please visit the 'Hotel Group Booking & Other Lodging Suggestions' section of the FAQ for full details.

CL: Is there camping available on site or nearby?
On Site: Limited RV camping is available Thursday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.

Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended.

CL: What is the weather like at Lyndhurst?
Our saying goes: “Be prepared for everything and you’ll be prepared for Lyndhurst!” The show goes on rain or shine. The weather may vary as much as 50 degrees over one weekend and it could be 90 degrees or 40 degrees in one day (no kidding!). Always make sure to bring warm clothes and boots even if the forecast is mild as the grounds are usually wet and cold in the early morning (you’ll thank us later!). Look at the weather forecast for Tarrytown, NY 10591, before you leaving for the show.

CL: Am I required to have my tent open for business if it is raining?Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

CL: What is the ground like? Do I need carpet?
The ground throughout the entire show site is grass. Carpet in your booth is not required but is allowed.

CL: Can I have a package delivered to Lyndhurst?
Yes. It must be delivered to and/or picked up between Thursday and Sunday of the show. Lyndhurst will not handle packages before Friday or after Sunday of the show. DO NOT SEND WITH USPS. Only use UPS or FedEx for delivery to the show.

The address should read:
Lyndhurst
c/o Craft Show
[Primary Artist Name]
635 South Broadway
Tarrytown, NY 10591

CL: Is discounted admission available for my customers?
Yes. Postcards offering $1 off admission are available at no cost for your mailing list.

If you did not order them on your contract or find you need more than you ordered, contact our office and we will send you more.

If you print or email your own coupon you must use this language: "$1 OFF ONE ADMISSION with this card or email. (Does not apply to child discount.)"

An email with a link offering $1 off admission will be sent to you prior to the show.

If you are expecting friends and relatives, you may purchase discount tickets for half price in advance or at the Information Booth. Do not send out your own free admission passes as we will not honor them! We cannot permit anyone to enter unless they have a badge or ticket.

CL: What zip codes should I send to from my mailing list?
Zip codes to use for this show are:
Primary:
Westchester, NY 10500-10899
Northern NJ 07000-07999
Western Connecticut 06400-06999
Rockland/Orange, NY 10900-10999

Secondary:
New York City 10000-11499
Long Island, NY 11500-11999
We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.

CL DURING THE SHOW

CL: Is there parking on-site?
Yes. There is free parking on site for both exhibitors and customers. Please park your vehicle in the designated exhibitor parking area throughout the weekend.

CL: Is there RV parking available on site?
Yes. However, there are no hook ups. Ask at check in for designated parking locations.

CL: Will exhibitor and assistant badges be provided?
Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them throughout the show.

CL: Is storage available?
There is limited storage surrounding the booths in the outdoor section, however there is very little storage in the tented section. For those who do not have room for storage and need to access back stock only during the show we provide an area for vehicles called “stock trailer parking”. If you need access to “stock trailer parking” please ask at check-in for a special permit.

CL: Do you provide booth relief?
Yes. We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.

CL: Is there Wi-Fi available on-site?
No. However, cell phone service on site is very good. If you require Wi-Fi most smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.

CL: Is there food service at the show?
Yes. The concessions will be open during show hours. Please show your badge to cut the line.

CL: Is there security?
Yes. There is 24 hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance.

Do not leave your booth until the public has left the show site at the end of the day. This is when you are most vulnerable to theft. Close your booth and/or cover your display. Please do not leave valuable unattended at your hotel or anywhere else in the area.

CL: Are pets allowed in the show site?
No. Pets, other than documented service animals, are not allowed inside the show site. However, they are allowed on the grounds.

CL: Does admission include weekend access?
Yes. Admission includes unlimited re-entry for the weekend; however customers must have all-weekend passes for re-entry. All-weekend passes are free and are available at Information. Please inform your customers. Everyone must have a pass to re-enter.

CL: Will there be shopping bags available?
NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. Until we can find a suitible replacement for our plastic bags, Artrider will not be providing shopping bags.

CL: Can I use plastic shopping bags for my customers?

NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. We suggest you click the highlighted link and read to see if your bags quailfy for use or if you need to make other arrangements.

CL: Is there an ATM on site?
Yes, it is located next to the Information Booth.. There is a $200 maximum withdrawal per transaction and a $3 surcharge per transaction.

CL: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.

CL: Am I required to have my tent open for business if it is raining?Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

CL DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS

CL: What are the requirements for my display?
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).

Booth displays should be of high quality and consistent with the quality of your work.
All stored inventory and crates must be out of public view.
All signage must be professional (no handwritten signs).
All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included). Do not store inventory in the public view. Make sure your display is designed to be flexible.
Music is only allowed in your booth with the permission of your neighbors and Artrider.

The show site is a grassy field with some uneven spots. Overall, the grounds are relatively flat; however, parts of the show are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.

Tented Section: You are required to provide a self-contained display with an enclosure that separates you from your neighbors, is a minimum of 7' tall and is not see-through. You may use a tent, hard walls, pro-panels, etc. Pipe and drape is not allowed as it is not stable and if it were to fall, you would be responsible for any damage.

Please make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. Please plan for every type of weather.Tented exhibitors should also be prepared to protect displays and work from wind, leaks in the tent and morning condensation on the inside of the tent and from the ground. In heavy winds the tent sides will intentionally flap. Be aware and keep breakables away from the sides. DO NOT FASTEN BOOTHS TO THE TENT POLES as they are designed to move with the wind.

Tented corners may be at the end of an interior aisle or at the end of a row along the tent side. Tented corner booths should prepare to allow for a loss of 6-8" in height near edges. These corners may have to have the tent side down during inclement weather.

Outdoor Section: Exhibitors are required to provide a weatherproof, self-contained canopy with a minimum of 40lbs of weight per tent legs and should be prepared to deal with all weather conditions. Make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. We recommend a canopy with a frame that can withstand the wind and a top that will not collect water in the rain.

Tents are available to rent. Visit the 'Rental Order Form' section of the FAQ for full details.

CL: Do I need my own tent if I am in the tented section?
No, but you are required to provide a self-contained display with an enclosure that separates you from your neighbors, is a minimum of 7' tall and is not see-through. You may use a tent, hard walls, pro-panels, etc. Pipe and drape is not allowed as it is not stable and if it were to fall, you would be responsible for any damage. Please make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. Please plan for every type of weather.

Tents are available to rent. Visit the 'Rental Order Form' section of the FAQ for full details.

CL: Does my tent need to be white?
No. White tents are not required but are recommended.

CL: Is pipe & drape provided?
No. It is not provided nor is it allowed as it is not stable and if it were to fall, you would be responsible for any damage.

CL: Can I use pipe and drape as my display?
No. It is not allowed as it is not stable and if it were to fall, you would be responsible for any damage.

CL: Am I required to have my tent open for business if it is raining?
Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

CL: Is the ground level?
The show site is a grassy field with some uneven spots. Overall, the grounds are relatively flat; however, parts of the show are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.

CL: What is the ground like? Do I need carpet?
The ground throughout the entire show site is grass. Carpet in your booth is not required but is allowed.

CL: Am I required to weigh down my tent
?If you have a booth in the outdoor section (not under our large tents) you are required to provide a minimum of 40lbs of weight for each corner of your tent. You may use heavy duty stakes (less than 18" long) in addition, however everyone is required to also have weights.​

CL: Is it ok to use stakes to hold down my booth?
Yes. If you need to stake your tent into the ground you MUST use stakes less than 18" long. Outdoor booths are required to bring a minimum of 40lbs of weight for all four canopy legs in addition to any stakes that are used.

CL: Is storage available?
There is limited storage surrounding the booths in the outdoor section, however there is very little storage in the tented section. For those who do not have room for storage and need to access back stock only during the show we provide an area for vehicles called “stock trailer parking”. If you need access to “stock trailer parking” please ask at check-in for a special permit.

CL: Is electricity and lighting required?
Yes. Electricity and lighting is required in the tented section. The overhead lighting is inconsistent and if you have no lights it makes your booth look like it is closed for business. We do not recommend strands of Christmas lights to light your booth.

Electricity is not available in the outdoor section.

CL: What are the requirements for lighting and electricity?
Electricity and lighting is required in the tented section. Electricity is available in the TENTED section ONLY. There is no electricity in the outdoor section.

Before the show:
Your electrical allotment is notated in your Contract Email.The tents are lit by overhead lights and they can be uneven.
If you need additional electricity you must contact us a month prior to the show. Additional electricity is not available at the show.

At the show:
Outlets are mounted to prevent moisture problems.

Do not remove them from their mountings and if you have any doubts about which outlet box is for your booth please check with an Artrider staff member.

The main generator may not be turned on until late Thursday, therefore, if you need power tools to assemble your display please bring battery powered ones. The power will remain on throughout breakdown on Sunday.

At the close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard.

If you use fluorescent or halogen lights it is advised to also use a surge protector. Please turn your lights off before you leave the show site every evening and make sure that any material used to cover your display does not touch the lights.

Portable generators are discouraged and permission to use them must be obtained in advance from Artrider. Battery packs are fine.

In most instances power outages have been caused by individuals exceeding their agreed wattage allowance. Exhibitors who exceed their contracted electrical capacity will be charged for additional usage plus a penalty. Check your Contract for your amount ordered.

Artrider reserves the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician, at your expense.

CL SALES TAX

CL: What is the sales tax rate in New York?
As of 8/1/19, the new rate in Westchester for clothing and footwear under $110 is 4.375%. The sales tax rate in Westchester for all other merchandise is 8.375%.

CL: How do I apply for a tax ID number?
New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431, go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

CL GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSIONS

CL: Do I need a health department permit if I am a gourmet food/beverage/concession?
The Westchester County Health Department requires that food exhibitors contact them to find out if they have to have a Health Department Permit. Contact them at 914-864-7369 or 914-864-7330 to find out if you are required to have one. The permit is available HERE.

You must apply at least two weeks ahead of time. If you require a permit, The Health Department will not allow you to set-up without one. Please fill out the form and call Kathy Torrisi at the Health Department with any questions at 914-864-7369 or 914-864-7330 .You must bring the Westchester County Health Department Permit and the NYS Health Department Food Processing Permit with you to the show. There will be an inspector present.

CL: Am I required to collect sales tax?
New York State also requires that you collect and report sales tax when applicable. It is your responsibility to find out if your product requires you to collect tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431 or go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

The sales tax rate in Westchester (as of 8/1/19) is 8.375%.Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

CL: Am I required to have general liability insurance if I am a gourmet food/beverage/concession?
Yes. You must send us an up-to-date copy of your current insurance certificate, $1 million minimum coverage. We must have a copy naming Artrider additionally insured before the show opens.

CL: Is there anything special I need to know if I am a food concession?
Please allow anyone showing an exhibitor or staff badge to cut the line as they have a limited amount of time to be out of their booths or away from their stations. Thank you in advance for your consideration.

CL: Is electricity available to me?
Yes. Gourmet specialty booths have the option of $75/300 watts and concession are $75/10amps. We must know your requirements 45 dates before the show.

CL: I am a winery, craft brewery or distillery, am I eligible to participate in your shows?Yes. Once accepted, in order to participate, you will need a Marketing Permit from the NYS Liquor Authority. Go to: https://sla.ny.gov/permits-available-online



RHINEBECK CRAFTS FESTIVAL

RCF GENERAL

RCF: What are the show hours and dates?
Saturday, June 27, 2020, 10am-6pm
Sunday, June 28, 2020, 10am-5pm

Exhibitors must be in their booths 30 minutes prior to opening and must wait until all of the customers are off of the show floor before leaving at the end of the day or beginning to break down.

RCF: Where is the show located?
The Dutchess County Fairgrounds
6336 Spring Brook Avenue, Rhinebeck, NY 12572

RCF: Is the show indoors or outdoors?
The show is both indoors and outdoors.
The indoor section is 140 booths in large weather-proof buildings with concrete flooring.
The outdoor section is 60 booths on a gently sloping, grassy pathway.

RCF: What is the GPS address to the Dutchess County Fairgrounds?
6336 Spring Brook Avenue, Rhinebeck, NY 12572

RCF: What does the show site look like?
Click here for a printable schematic

RCF CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN

RCF: When is check-in/load-in/set-up?
Friday, June 26, 2020, 9am-4pm

Saturday, June 27, 2019, 7am-8am with special permission only.
Please note: Driving onto the show site on Saturday morning is weather dependent and you must be fully set up by 9am.

RCF: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us! Please note that check-in is required for everyone.

RCF: Where is check-in located?
Check-in is located in the vestibule of the ‘E’ Building on Friday and in front of the 'D' Building on Saturday. Please ask a staff member for directions.

RCF: When is breakdown?
Sunday, 5:30pm-9pm

RCF: What is the load-in/set-up procedure?
Once on the property follow signs for exhibitor set-up. Park in the designated exhibitor lot and walk to check-in. Then drive to your booth (you may not drive inside the buildings) and unload your vehicle. Once your vehicle is unloaded please move it to exhibitor parking before setting up your booth.

RCF: Can I drive to my booth?
If the weather conditions are favorable you will be permitted to drive onto the show site on Friday only. Make sure to unload your vehicle and move it to the parking lot BEFORE setting up your display.

If there has been significant rainfall on the days prior to set-up or if it is raining during set-up, we will restrict vehicular traffic on the show site to prevent load-in problems as well as preserve the grounds for the public.

When driving on the site please exercise caution and try to avoid damaging the grounds as The Fairgrounds take pride in their property.

Indoor exhibitors will be able to drive to the side of the building closest to their space or to designated loading areas. Vehicles may NOT drive into the buildings.​

Outdoor exhibitors will be allowed to drive to the designated loading areas closest to their booth.

RCF: Is there help available for load-in/set-up?
Limitedly. There are people to help with large or heavy items but only for short periods of time. If you need help in setting up your booth you must bring your own assistance. If you are looking for all-weekend helpers we suggest posting a job listing at the SUNY New Paltz Student Resource Center.

RCF: Is the ground level?
Outdoors: The grounds are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.

Indoors: The grounds are flat and concrete.

RCF: What is the ground like? Do we need carpet?
Outdoors: The ground is grass. Carpet or flooring in your booth is not required but is allowed.

Indoors: The floor is concrete. Carpet or flooring in your booth is not required but is allowed.​

RCF: Am I required to weigh down my tent?
If you have a booth in the outdoor section you are required to provide a minimum of 40lbs of weight for each corner of your tent.

RCF: Is it ok to use stakes to hold down my booth if I am an outdoor exhibitor?
Yes, outdoors you are required to provide a minimum of 40lbs of weight for each corner of your tent. If you would like to stake your tent into the ground in addition to the weights, you MUST use stakes less than 18" long.​

RCF: My booth is indoors. Should I leave the top of my canopy on?
You may leave the top of your canopy on, however, if you leave it off (which is fine with us too), it will increase the ventilation in your booth and may help to keep your cooler. There are some overhead fans, so if your work is susceptible to wind, include that info in your decision making.

RCF: Is there storage available?
Outdoors: There is limited storage behind the booths, however it must be contained and out of the public eye.

Indoors: There is limited storage surrounding the booths, however, there is some storage in an adjacent building. Ask at check-in for more information.

For those who do not have room for storage and need to access back stock during the show we provide an area indoors where you can leave your back stock.

RCF: What is the breakdown/load-out procedure?
On Sunday evening after the show closes you may begin to breakdown your booth once the public has left the show site. An announcement will be made when vehicles may be brought onto the show site.

RCF: Am I required to have my tent open for business if it is raining?
Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

RCF BEFORE THE SHOW

RCF: Can I have my booth number and location in advance?
No. We do not send the booth numbers in advance in case there are last minute changes.

RCF: Are tents available to rent?
Tents are available to rent. Please visit the 'Rental Order Form' section of this FAQ for full details.

RCF: Are pipe and drape, tables and chairs available to rent?
Yes. Pipe and drape, tables and chairs are available to rent. Please visit the 'Rental Order Form' section of this FAQ for full details.

RCF: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Please note: gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide a certificate naming Artrider as additionally insured.

RCF: Can I order additional electricity?
Yes, indoors only. However, you must contact us at least a month before the show. Please note: Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.

RCF: Do you have recommendations for lodging?

Yes. Please visit the 'Hotel Group Booking & Other Lodging Suggestions' section of this FAQ for full details.

RCF: Is there camping available on site or nearby?
NEW FOR 2020:Camping On Site : Only dry camping is permitted. RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups, showers or tent camping available. Ask at check-in for designated parking locations and additional information.

Camping Off Site: Interlaiken Park (845-266-5387) about 5 minutes from the show site. Full service camp grounds. Reservations are strongly recommended.

RCF: What is the weather like?
The show goes on rain or shine. The indoor buildings do not have climate control or heat. Bring layers and be prepared for all weather situations. Look at the weather forecast for Rhinebeck, NY 12572, before you leaving for the show.

RCF: What is the ground like? Do I need carpet/flooring?Outdoors: The ground is grass. Carpet/flooring in your booth is not required but is allowed.Indoors: The floor is concrete. Carpet/ flooring in your booth is not required but is allowed.​

RCF: Am I required to weigh down my tent?If you have a booth in the outdoor section you are required to provide a minimum of 40lbs of weight for each corner of your tent.

RCF: Is it ok to use stakes to hold down my booth if I am an outdoor exhibitor?Yes, outdoors you are required to provide a minimum of 40lbs of weight for each corner of your tent. If you would like to stake your tent into the ground in addition to the weights, you MUST use stakes less than 18" long.

RCF: Can I have a package delivered to the Dutchess County Fairgrounds?
No. The Fairgrounds will not accept any packages.

RCF: Is discounted admission available for my customers?
Yes. Postcards offering $1 off admission are available at no cost for your mailing list.

If you did not order them on your contract or find you need more than you ordered, contact our office and we send you more.If you print or email your own coupon you must use this language: “$1 OFF ONE ADMISSION with this card or email. (Does not apply to senior or child discount.)”

An email with a link offering $1 off admission will be emailed to you prior to the show.

If you are expecting friends and relatives, you may purchase discount tickets for half price in advance or at the ticket booth (ask at check-in which ticket booth to purchase them from). Do not send out your own free admission passes as we will not honor them! We cannot permit anyone to enter unless they have a badge or ticket.

RCF: What zip codes should I send to from my mailing list?
Zip codes to use for this show are:
Dutchess/Ulster NY 12400-12999
Columbia/ Greene NY 12000-12199
Litchfield, CT 06000-06800
Albany, NY 12200-12299
Rockland/Orange, NY 10900-10999
Westchester/Putnam, NY 10500-10899
New York City 10000-11499
Western Massachusetts 01001-01699

We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.

RCF DURING THE SHOW

RCF: Is there parking on-site?
Yes. There is designated exhibitor parking. An Artrider staff member will direct you to the designated area at check-in. Exhibitors must not park in public parking areas or on the roadside at any time.

RV’s, trailers and handicapped parking must have special permits and must be directed by an Artrider staff member to be parked in designated areas. By order of the property director, if you do not have a proper permit and park in the designated area, your vehicle will be towed away.

RCF: Is RV parking available on site?
NEW FOR 2020:
Camping On Site: Only dry camping is permitted. RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups, showers or tent camping available. Ask at check-in for designated parking locations and additional information.

Camping Off Site: Interlaiken Park (845-266-5387) about 5 minutes from the show site. Full service camp grounds. Reservations are strongly recommended.

RCF: Am I required to have my tent open for business if it is raining?
Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.

RCF: Will exhibitor and assistant badges be provided?
Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them throughout the show.

RCF: Is there storage available?
Outdoors: There is limited storage behind the booths, however it must be contained and out of the public eye.Indoors: There is limited storage surrounding the booths, however, there is some storage in an adjacent building. Ask at check-in for more information.

RCF: Do you provide booth relief?
Yes. We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.

RCF: Is there Wi-Fi available on-site?
No. However, cell phone service on site is decent. If you require Wi-Fi most smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.

RCF: Is there food service at the show?
Yes. The concessions will be open during show hours. Please show your badge to cut the line.

RCF: Is there security?
Yes. There is 24 hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance.

Do not leave your booth until the public has left the show site at the end of the day. This is when you’re most vulnerable to theft. Close your booth and/or cover your display.

Do not leave valuables unattended at your hotel or anywhere else in the area.

RCF: Can I bring pets to the show?
No. Pets are not allowed inside the fairgrounds at any time. However, if you are camping on site pets can be housed inside campers in the camping lot but cannot be left chained and unattended outside. All pets must have valid and current proof of rabies vaccinations.

RCF: Does admission include all-weekend access?
Yes. Admission includes unlimited re-entry for the weekend, however customers must have all-weekend passes for re-entry. All-weekend passes are free and are available at Information. Please inform your customers. Everyone must have a pass to re-enter.

RCF: Will there be shopping bags available?

NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. Until we can find a suitible replacement for our plastic bags, Artrider will not be providing shopping bags.

RCF: Can I use plastic shopping bags for my customers?

NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. We suggest you click the highlighted link and read to see if your bags quailfy for use or if you need to make other arrangements.

RCF: Is there an ATM on site?
Yes. There is an ATM is available on-site with a $200 limit per transaction. There is a small service charge for each transaction.

RCF: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.

RCF DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS

RCF: What are the requirements for my display?
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).

Booth displays should be of high quality and consistent with the quality of your work. All stored inventory and crates must be out of public view.

All signage must be professional (no handwritten signs).

All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included).

Do not store inventory in the public view.Make sure your display is designed to be flexible.

Music is only allowed in your booth with the permission of your neighbors and Artrider.

Indoor Section: You are required to provide a self-contained display that is not see-through and is a minimum of 7' tall. You may use a tent, hard walls, pro-panels, pipe and drape, etc. Please make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. Indoors the grounds are concrete with few uneven spots.


Outdoor Section: Exhibitors are required to provide a weatherproof, self-contained canopy with a minimum of 40lbs of weight on each tent leg and should be prepared to deal with all weather conditions. Make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. We recommend a canopy with a frame that can withstand the wind and a top that will not collect water in the rain. The grounds are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.

RCF: Can I rent a tent, pipe and drape, tables or chairs?
Tents, pipe and drape, tables and chairs are available to rent. Please visit the 'Rental Order Form' section of this FAQ for full details.

RCF: Do I need my own tent if I am in the indoor section?
No, but you are required to provide a self-contained display. You may use a tent, hard walls, pro-panels, pipe and drape, etc. Please make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. Please plan for every type of weather.

Tents, pipe and drape, tables and chairs are available to rent. Please visit the 'Rental Order Form' section of this FAQ for full details.

RCF: Does my tent need to be white?
No. White tents are not required, but are recommended.

RCF: Can I leave the top on my canopy inside?
Yes, however leaving the canopy off does provide more air flow to your booth.

RCF: Is pipe and drape provided?
No. However, it is available to rent. Please visit the 'Rental Order Form' section of this FAQ for full details.

RCF: Can I use pipe and drape as my display?
In the indoor section only. It is available to rent Please visit the 'Rental Order Form' section of this FAQ for full details.

RCF: Is the ground level?
Outdoors: The grounds are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.

Indoors: The grounds are flat and concrete.

RCF: What is the ground like? Do I need carpet?
Outdoors: The ground is grass. Carpet or flooring in your booth is not required but is allowed.

Indoors: The floor is concrete. Carpet or flooring in your booth is not required but is allowed.

RCF: Is it ok to use stakes to hold down my booth if I am an outdoor exhibitor?
Yes, outdoors you are required to provide a minimum of 40lbs of weight for each corner of your tent. If you would like to stake your tent into the ground in addition to the weights, you MUST use stakes less than 18" long.

RCF: Is there storage available?
Outdoors: There is limited storage behind the booths, however it must be contained and out of the public eye.

Indoors: There is limited storage surrounding the booths, however, there is some storage in an adjacent building. Ask at check-in for more information.

RCF: Is electricity and lighting required?
Indoors: Electricity and lighting is required in the indoor section. The overhead lighting is inconsistent and if you have no lights it makes your booth look like it is closed for business. We do not recommend strands of Christmas lights to light your booth.Ourdoors: Electricity is not available in the outdoor section.

RCF: What are the requirements for lighting and electricity?
Electricity and lighting is required in the indoor section. Electricity is available in the INDOOR section ONLY. There is no electricity in the outdoor section.

Before the show:
Your electrical allotment is notated in your Contract Email.The indoor section is lit by overhead lights and they can be uneven.

If you need additional electricity you must contact us at least a month prior to the show. Additional electricity is not available at the show.

At the show:
At the close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard.

If you use fluorescent or halogen lights it is advised to also use a surge protector. Please turn your lights off before you leave the show site every evening and make sure that any material used to cover your display does not touch the lights.

Portable generators are discouraged and permission to use them must be obtained in advance from Artrider.

In most instances power outages have been caused by individuals exceeding their agreed wattage allowance. Exhibitors who exceed their contracted electrical capacity will be charged for additional usage plus a penalty. Check your Contract for your amount ordered.

Artrider reserves the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician, at your expense.

RAF SALES TAX

RCF: What is the sales tax rate in New York?
The rate in Dutchess County for clothing and footwear under $110 is 4.125% (get a 4.125% tax chart at the info booth). The sales tax rate for all other merchandise is 8.125%.

RCF: How do I apply for a tax ID number?
New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431, go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

RAF GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSIONS

RCF: Is my booth indoors or outdoors?
Specialty food booths are all outdoors. The exhibitor is required to provide or rent their own tent with full sides (to be able to close your booth at night) and a minimum of 40lbs of weight for each tent leg.

Tents are available to rent. Please visit the 'Rental Order Forms' section of this FAQ for full details.

RCF: Do I need a health department permit if I am a gourmet food/beverage/concession?
The Dutchess County Health Department requires that food exhibitors contact them to find out if they must have a Health Department or Food Processing Permit. Contact them at 845-486-3404 to find out if you are required to have one. The permit is available HERE.

If you require a permit the Health Department will not allow you to set-up without one. Please fill out the form and call the Health Department directly with any questions at 845-486-3404.

You must bring your Dutchess County Health Department Permit with you to the show. There will be an inspector present. You must bring your NYS Health Department Food Processing Permit to the show with you as well.

RCF: Am I required to collect sales tax?
New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call: 518-457-5431, go to https://www.tax.ny.gov/bus/st/register.htm. It may take 4-6 weeks for the State to process. Don’t wait until the last minute!!

Note for those applying from out of state. We have been told that the NYS system does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS. It may take 4-6 weeks for the State to process after that. We suggest marking your calendar for 90 days prior to the event start date and applying then. Don’t wait until the last minute!!

RCF: Am I required to have general liability insurance if I am a gourmet food/beverage/concession?
Yes. You must send us an up-to-date copy of your current insurance certificate, $1 million minimum coverage. We must have a copy naming Artrider additionally insured before the show opens.

RCF: Can I use a gas stove in my booth if I am a gourmet food/beverage/food concession?
No gasoline stoves for cooking or heating, or storage of any flammable liquids are allowed in booths or buildings.

RCF: Is there anything special I need to know if I am a food concession?
Please allow anyone showing an exhibitor or staff badge to cut the line as they have a limited amount of time to be out of their booths or away from their stations. Thank you in advance for your consideration.

RCF: I am a winery, craft brewery or distillery, am I eligible to participate in your shows?
Yes, at Crafts at Lyndhurst, CraftNewYork and the Rhinebeck Crafts Festival only. Once accepted, in order to participate, you will need a Marketing Permit from the NYS Liquor Authority. Go to: https://sla.ny.gov/permits-available-online