TARRYTOWN • MORRISTOWN • WESTPORT • RHINEBECK • GUILFORD
Q : What shows is Artrider producing in 2025? Spring CraftMorristown - Morristown, NJ: March 7-9 Spring Crafts at Lyndhurst - Tarrytown, NY: May 2-4 Rhinebeck Crafts Festival - Rhinebeck, NY: May 31-June 1 Guilford Craft Expo - Guilford, CT: July 18-20 Fall Crafts at Lyndhurst - Tarrytown, NY: September 12-14
CraftWestport - Westport, CT: November 8-9 Holiday CraftMorristown - Morristown, NJ: December 12-14
Q: Who is Artrider? Check out our “About Us” page.
Q: What is Artrider’s mailing address? Artrider Productions, PO Box 28, Woodstock, NY 12498
Q: What payment methods do you accept? We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Q: How do I submit my credit card information? We no longer keep credit cards on file. We email invoices that can be paid directly within the email. If you lose track of the email, feel free to reach out to ask us to resend it.
Q: Who should checks be made out to? Checks should be made out to Artrider Productions. Also please make sure that the primary artist’s name is on the check and that the show name is in the memo.
Q: What are Artrider’s phone hours? The best way to reach us right now is via email although if you leave us a voicemail we will get back to you as soon as possible!
Q: Is Artrider on social media? Yes! You can find us on Facebook, Instagram and Twitter. Become a part of our social media community and follow us! On Facebook search for Artrider Productions. On Instagram and Twitter search the handle @ArtriderCrafts and follow hashtag #artridercrafts.
Q: How do I sign up to receive notifications about the upcoming shows and applications? Click HERE to join our exhibitor mailing list.
Q: Where did the name Artrider come from? Our co-founder, Jeffrey Sobel, came up with it for a project while in art school and somehow it got carried over years later to become the name of the business.
Q: How do I sign up to receive notifications about the upcoming shows and applications? Click HERE to join our exhibitor mailing list.
Q: How many applications do you have each year? There will only be one application cycle in 2025 and it will include all eight of our events.
Q: What is the deadline for the application? The application deadline is January 6, 2025 for all 2025 shows.
Q: What type of media is accepted?
Accepted media categories are: clay, wearable fiber, fiber for the home, glass, jewelry, leather, metal, painting, photography, printmaking, wood, and mixed media. Included in these categories are: accessories, baskets, digital art and original 2D and 3D art, fashion and wearable art, furniture, lighting and home décor, musical instruments, paper, stone, sculpture and toys.
The following are NOT acceptable: any item not made in North America or not made by the applicant or under the applicant’s direct supervision; objects from commercially available kits, parts or patterns; pottery, glass or other materials made from pre-manufactured molds; embellished commercial objects and clothing; items made with licensed logos or characters (i.e. sports team logos, Disney characters, etc.); mass-produced or factory-made items; t-shirts; assembled jewelry; silk flower arrangements; terrariums/succulents; cut bottles; bonsai; elephant/mammoth ivory including fossilized ivory; imported or “buy/sell” items. Representatives of direct sale companies such as Origami Owl and LuLaRoe are not eligible for participation.
Q: What are the standards and requirements for participation?
All work displayed must be original in design and made in North America. It must be created by the applicant or under the applicant’s direct supervision. Whether one-of-a-kind or limited editions, all work should be expertly executed without technical faults. Work should be made by hand or with the use of appropriate tools and should demonstrate imagination and the mark of the artist’s individual vision. Work will be evaluated based on design, craftsmanship and originality. Artists may only show work in categories selected by the jury. All work exhibited must be of the same body and quality as images in your application. Items and/or exhibitors may be removed from the show at the discretion of the show management without prior notification and/or refund.
Only 10% of work may be discounted and absolutely no hawking of work is allowed.
2D ARTWORK: If you are applying in the painting category, only 25% of the work in the booth may be reproductions and must be clearly labeled as such. In other 2D categories such as printmaking, photography and digital art only 25% of the work in the booth may be unframed and open edition.
3D PRINTING: All work, printing, and design must be executed by the artist or printed under the direct supervision of the artist. No production work by third-party printers is allowed.
Q: When are the applications available? The application launches in the fall and is due at the beginning of the following year in early January.
Q: How do I apply to shows? Click HERE for detailed information and links to our applications. Make sure to click on the appropriate applicant category.
Q: Can I apply to just one show? Can I apply to all shows? You may apply to as many shows as you choose. Click HERE for detailed information and links to our applications.
Q: How much is the application fee? The application fee is waived if you have never applied to an Artrider event before and you apply on time. For returning applicants the application fee is $60. There is a $25 late fee for all applicants if applications are submitted after the deadline. There is only ONE application fee per year regardless of how many shows you apply for.
Q: Do I have to pay an application fee if I’ve never applied to Artrider before? The application fee is waived if you have never applied to an Artrider event before and you apply on time.
Q: Can I apply to the whole year at once? Yes. We currently only have one application cycle per year.
Q: Do I have to apply every year? Yes. Applicants interested in participating in our events must apply each year for whichever show(s) they are interested in.
Q: If I am accepted to a show am I automatically accepted moving forward? No. Each show is juried every year and acceptances are based on that year’s scores.
Q: What are the requirements for my image submissions? You must submit five images of your work plus one booth image. Jewelry special instructions: If you are not applying as a jeweler, but intend to sell jewelry, you must submit an additional set of 5 images of your jewelry on your application or by emailing them to crafts@artrider.com. Photography: special instructions: If you are applying in photography, you must submit a set of 5 additional images on your application or by emailing them to crafts@artrider.com.
Q: What do I do if I do not have a booth image? If you do not have a booth image we require that you create a drawing/rendering of what your booth looks like and email or mail it in. While the booth image is not juried, it is helpful for the jury and it is required for reference.
Q: Can I apply on Zapplication or Juried Art Services? No. Our application is only available through our website.
Q: Can I apply after the deadline? Yes, unless otherwise notated. The application will be considered late. Late applications are juried after the on-time applications. A $25 late fee is charged for all applications received after the deadline.
Q: How and when do I find out if I have been accepted? Notifications for all shows will be EMAILED individually by February 7, 2025. If accepted, you will receive an email which includes verification of booth size, electricity and corner requests and a link to an online contract. An online contract must be submitted for each show, stating if you are accepting or declining participation, regardless of participation. FAILURE TO RESPOND DOES NOT CONSTITUTE A CANCELLATION and the percentage owed to Artrider is still due (see 2025 cancellation schedules). Contact Artrider directly if you have not received notification by February 7, 2025. Due to the nature of jurying and because of space limitations many fine works cannot be included. If not accepted, unfortunately, we will not be able to give critiques to individual artists due to the growing abundance of applications.
Q: Do I have to pay my booth fee(s) when applying? No. There are separate payment due dates for each show and the dates and further details are included in the Digital Contract Email. Invoices will be emailed as the payment date approaches.
Q: Do I have to pay my booth fee(s) upon acceptance? No. There are separate payment due dates for each show and the dates and further details are included in the Digital Contract Email. Invoices will be emailed as the payment date approaches.
Q: What payment methods do you accept? We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Q: What are the display requirements? Exhibitors are required to provide a self-contained display at all shows to block the view of walls, storage areas or other booths. Booths must not interfere with adjacent exhibits or aisles in any way. Backdrops or enclosures, such as drapes, panels, walls, etc., are required (except for Spring and Holiday CraftMorristown and CraftWestport where all booths include pipe and drape) and must be a minimum of 7' tall. Tents and/or pipe and drape are available for rent at all other shows. Tables and chairs are available for rent at all shows. Booth displays should be of high quality and consistent with the quality of your work. Storage may not appear in your booth. No open flames are permitted. Exhibitors should prepare for every type of weather as all events are held rain or shine. Tents weights are required for outdoor booths (a minimum of 40lbs of weight on each tent leg). PLEASE VISIT INDIVIDUAL SHOW FAQS FOR MORE DISPLAY REQUIREMENTS AND INFO.
Q: Can I share a booth with another artist? Yes. Both artists need to apply separately and notate on their application that they would like to share a booth and BOTH artists need to be accepted before they may share a booth.
Q: Can I receive a paper application that I can mail in? No. We no longer have a mail-in application option. Our application is only available through our website.
Q: Can my application fee be refunded if I’m not accepted? No. Application fees are non-refundable and are for processing your application, regardless of the outcome.
Q: Must I exhibit every day the show is open to the public? Yes. However, we will consider requests due to cultural or religious reasons.
Q: What does it mean to be on the wait list? A limited wait list is created from the scores immediately following those awarded exhibition space. If you are placed on a waiting list, you will receive email notification. We will contact you if you are on a wait list and a booth becomes available.
Q: What shows did I apply to? Check for the confirmation email from wufoo.com. If you cannot find it, email us and we will send you a copy of your application.
Q: Can I make a special request about my booth location? We try to honor special requests when possible and they are not guaranteed. Special requests will not be honored unless all scheduled payments are made. Special requests may be made on your Digital Contract.
Q: Do you accept food, beverages, handmade skin care and specialty products? Yes. Please click HERE for more info and the application.
Q: Do you accept concessions and food trucks? Yes, but only at certain shows. Please click HERE for more info and the application.
Q: I make skin care items such as soaps and lotions? Where do I apply? You would apply as a Gourmet Food, Beverage & Specialty Applicant. Click HERE for more info and the application.
Q: I make candles? Where do I apply? You would apply as a Gourmet Food, Beverage & Specialty Applicant. Click HERE for more info and the application.
2025 CRAFT BOOTH FEES
SPRING CRAFTMORRISTOWN
10’x10’: $745
15’x10’: $1117.50
20’x10’: $1490
Corner: $275 additional
Electricity: $100/300 watts
SPRING CRAFTS AT LYNDHURST
10’x10’ Outdoors: $945
15’x10’ Outdoors: $1417.50
20’x10’ Outdoors: $1890
Corner Outdoors: $295 additional
RHINEBECK CRAFTS FESTIVAL
10’x10’ Outdoors: $645
15’x10’ Outdoors: $967.50
20’x10’ Outdoors: $1290
Corner Outdoors: $245 additional
10’x10’ Indoors: $695
15’x10’ Indoors: $1042.50
20’x10’ Indoors: $1390
Corner Indoors: $245 additional
Electricity: $100/300 watts (indoors only)
GUILFORD CRAFT EXPO
10’x10’ Outdoors: $825
15’x10’ Outdoors: $1237.50
20’x10’ Outdoors: $1650
10’x10’ Tented: $895
15’x10’ Tented: $1342.50
20’x10’ Tented: $1790
Corner: $295 additional
Electricity: $100/300 watts (tented only)
FALL CRAFTS AT LYNDHURST
10’x10’ Outdoors: $945
15’x10’ Outdoors: $1417.50
20’x10’ Outdoors: $1890
Corner Outdoors: $295 additional
CRAFTWESTPORT 10’x10’: $825 15’x10’: $1237.50 20’x10’: $1650 Corner: $295 additional Electricity: $40/100 watts
HOLIDAY CRAFTMORRISTOWN 10’x10’: $895 15’x10’: $1342.50 20’x10’: $1790 Corner: $295 additional Electricity: $100/300 watts
2025 FOOD BOOTH FEES
SPRING CRAFTMORRISTOWN
All booths 7’w x 10’d
DEPOSIT + 15% COMMISSION: $215
FULL BOOTH FEE: $745
Corner: $275 additional
Electricity: $30/100 watts
SPRING & FALL CRAFTS AT LYNDHURST
DEPOSIT+ 15% COMMISSION
10’x10’: $295
15’x10’: $442.50
20’x10’: $590
25'x10': $737.50
30'x10': $885
FULL BOOTH FEE
10’x10’: $945
15’x10’: $1417.50
20’x10’: $1890
25'x10': $2362.50
30'x10': $2835
Corner: $295 additional
Specialty Electricity: $100/300 watts
Concession Electricity: $100/10amps
RHINEBECK CRAFTS FESTIVAL
DEPOSIT + 15% COMMISSION
10’x10’: $175
15’x10’: $262.50
20’x10’: $350
FULL BOOTH FEE
10’x10’: $645
15’x10’: $967.50
20’x10’: $1290
Corner: $245 additional
Electricity: $100/300 watts
GUILFORD CRAFT EXPO
DEPOSIT + 15% COMMISSION
10’x10’: $250
15’x10’: $375
20’x10’: $500
FULL BOOTH FEE
10’x10’: $825
15’x10’: $1237.50
20’x10’: $1650
Corner: $295 additional
Electricity: $100/300 watts
CRAFTWESTPORT
DEPOSIT + 15% COMMISSION
5'wx10': $175
10’x10’: $275
15’x10’: $412.50
FULL BOOTH FEE
5'wx10': commission option only
10’x10’: $825
15’x10’: $1237.50
Corner: $295 additional
Electricity: $40/100 watts
HOLIDAY CRAFTMORRISTOWN
All booths 7’w x 10’d
DEPOSIT + 15% COMMISSION: $295
FULL BOOTH FEE: $895
Corner: $295 additional
Electricity: $30/100 watts
Q: When do I pay my booth fee(s)? Booth fees are due on the payment due dates that are noted in your Digital Contract Email. If you choose to pay by check, you can send payment once you are accepted, however, it will not be deposited until the payment due date. Online invoices for credit card payments will be emailed out as the payment deadline approaches.
Q: How do I find out how much I owe for my booth fee(s)? Your booth fee is notated in the Digital Contract Email that you received upon acceptance. Online invoices will be emailed out as the payment deadline approaches.
Q: When is payment due/deposited for 2025? Spring CraftMorristown: February 18
Spring Crafts at Lyndhurst: March 18
Rhinebeck Crafts Festival: April 7
Guilford Craft Expo: May 15
Fall Crafts at Lyndhurst: July 2
CraftNewYork: August 5
CraftWestport: September 1
Holiday CraftMorristown: October 15
Q: Do I have to pay my booth fee(s) when applying? No. There are separate payment due dates for each show and the dates and further details are included in the Digital Contract Email. Invoices will be emailed as the payment date approaches.
Q: Do I have to pay my booth fee(s) upon acceptance? No. There are separate payment due dates for each show and the dates and further details are included in the Digital Contract Email. Invoices will be emailed as the payment date approaches.
Q: Can I pay my booth fee over time and complete the payment by the due date? Yes. After the first of the year, call or email kathi@artrider.com and ask for your invoice to be emailed to you. You can pay down that invoice directly through that email. If you lose the original email, just reach out to and we can resend it.
Q: What payment methods do you accept? We accept credit cards (Visa, MasterCard, Discover and Amex), debit cards, money orders and checks.
Q: Who should checks be made out to? Checks should be made out to Artrider Productions. A separate check should be written for each show. Make sure that the primary artist’s name is on the check and that the show name is in the memo.
Q: Is there a fee for bounced checks? Yes, there will be a $50 charge for each returned/bounced check.
Q: How do I submit my credit card information/payment? We no longer keep credit cards on file. We email invoices that can be paid directly within the email. If you lose track of the email, feel free to reach out to ask us to resend it.
Q: Where do I send payment? Artrider Productions, PO Box 28, Woodstock, NY 12498
Q: Can I arrange for scheduled payments (payment plans)? Payment plans can be arranged in cases of hardship only. Contact kathi@artrider.com for more information.
Q: What if I arranged for a payment plan and then I cancel? There is a cancellation schedule for each show. It is notated on the application as well as the Contract that is sent upon acceptance. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. At the time of the cancellation, if the amount due according to the cancellation schedule has not been paid, the remaining amount will be due. If there has been an over payment, a refund will be given.
Q: How do I cancel a show? The best way to cancel is to answer "No, I will not be participating" on your Digital Contract. Make sure that you are aware of the cancellation schedule when cancelling. All cancellations must be received and acknowledged in writing via email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation. If you paid by check, refunds will be issued after your payment has cleared. If you paid by credit card, a refund check will be sent to you when applicable. In cases where cancellations occur before fees have been deposited (e.g., bounced checks, special requests to hold payment, payment plans, non-payment, etc.) the percentage owed Artrider is still due.
Q: What are the cancellation schedules? Check out our Cancellation Schedule page.
Q: What if I apply and am accepted but I can’t participate? The best way to cancel is to answer "No, I will not be participating" on your Digital Contract. Make sure that you are aware of the cancellation schedule when cancelling. All cancellations must be received and acknowledged in writing via email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation. The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. In cases where cancellations occur before fees have been deposited (e.g., bounced checks, special requests to hold payment, payment plans, non-payment, etc.) the percentage owed Artrider is still due.
Q: What happens if I withdraw my application before application deadline? Your application will be withdrawn without penalty. However, your application fee will not be refunded.
Q: What happens if I am accepted but I cancel before the Digital Contract due date? You will be withdrawn from show with no penalty or cancellation fee.
Q: What if I cancel after the Digital Contract due date but before the payment postdate? The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. Cancellation schedules begin before the payment postdates. It is also noted on the application as well as the Digital Contract that is emailed upon acceptance. If payment has already been processed, a refund will be given, when applicable. All cancellations must be received and acknowledged in writing via email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation.
Q: What happens if I cancel AFTER the payment postdate? The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. It is also noted on the application as well as the Digital Contract that is emailed upon acceptance. If payment has already been processed, a refund will be given, when applicable. All cancellations must be received and acknowledged in writing via email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation.
Q: What if I arranged for a payment plan and then cancel? The percentage notated on the cancellation schedule is the amount that is due at the time of the cancellation. It is also noted on the application as well as the Digital Contract that is emailed upon acceptance. At the time of the cancellation, if the amount due according to the cancellation schedule has not been paid, the remaining amount will be due. If there has been an over-payment, a refund will be given. All cancellations must be received and acknowledged in writing via email. If you do not receive a cancellation acknowledgement, contact Artrider, as payments will be due unless we have verified your cancellation.
Q: What happens if I cancel due to an emergency or unusual hardship? Cancellations that occur due to last minute emergencies or unusual hardships will be handled on a case-by-case basis. The exhibitor may be asked to provide proof of the circumstance before a decision can be made about a refund. The amount of the refund is at the discretion of Artrider. Artrider also encourages exhibitors experiencing hardships and emergencies to contact the CERF+ (Craft Emergency Relief Fund) at cerfplus.org for assistance.
Q: Do you have reduced hotel group rates available? Yes, we negotiate group rates for each of our events with Marriott hotels unless otherwise noted.
Q: What are the accommodations for Spring CraftMorristown? This year's group booking is at the Hanover Marriott. Rates are $169-$199/night + taxes and fees. Call 1-800-228-9290 and refer to "Artrider CraftMorristown 2025" or CLICK HERE TO RESERVE
Reservation deadline: February 2, 2025
Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.
Q: What are the accommodations for Spring Crafts at Lyndhurst? This year's group booking is at the Westchester Marriott. Rates are $199-$209/night + taxes and fees. Call 1-800-882-1042 or CLICK HERE TO RESERVE
Reservation deadline: April 11, 2025
Camping On Site: Limited RV dry camping is available Thursday through Sunday of the show on site at no cost. No hook-ups or tent camping available. On Site Dry Camping Form
Camping Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended.
Q: What are the accommodations for Rhinebeck Crafts Festival? This year's group booking is at the Best Western in Kingston, NY. Rates are $259/night + taxes and fees with a two night minimum. Call 845-338-0400 and refer to "The Rhinebeck Crafts Festival" or CLICK HERE TO RESERVE.
Reservation deadline: April 29, 2025
Camping On Site: Only dry camping is available. RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups, showers or tent camping available. Ask at check-in for designated parking locations and additional information.
Camping Off Site: Interlake Park (845-266-5387) about 5 minutes from the show site. Full-service campgrounds. Reservations are strongly recommended. Brook-n-Wood Family Campground (888-544-3201) about 20 minutes from the show site. Reservations recommended.
For other lodging we suggest visiting www.travelhudsonvalley.com. Areas to check for rooms are Rhinebeck, Kingston, Hyde Park, Saugerties, Woodstock and Poughkeepsie. If hotels are booked, there are a lot of great B&B’s and vacation rentals in the area as well. and are good sites for weekend rentals.
Q: What are the accommodations for Guilford Craft Expo? This year's group booking is at the Home2 Suites by Hilton in East Haven. Rates vary. CLICK HERE TO RESERVE.
Reservation deadline: June 16, 2025
Griswold Cottage B&B: Private upstairs bedroom and bath that sleeps 2 with breakfast included. A 10 minute walk to the Green. Call Kathy Sharon for rates at 347-564-2938 or visit https://griswoldcottage.com/
Camping On Site: not available
Camping Off Site: Hammonassett Beach State Park Camping Grounds or Riverdale Farm Campsites
Q: What are the accommodations for Fall Crafts at Lyndhurst? This year's group booking is at the Westchester Marriott. Rates start at $209-$219/night + taxes and fees. Call 1-800-882-1042 or CLICK HERE TO RESERVE
Reservation deadline: August 22, 2025
Camping On Site: Limited RV dry camping is available Thursday through Sunday of the show on site at no cost. No hook-ups or tent camping available. On Site Dry Camping Form
Camping Off Site: Croton Point Park (914-862-5290) about 15 minutes from the show site. Both hook-ups and tent camping available. Reservations are strongly recommended.
Q: What are the accommodations for CraftWestport? This year's group booking at the the Norwalk Marriott. Rates are $179+/night + taxes and fees. CLICK HERE TO RESERVE
Reservation deadline: October 20, 2025
Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.
Q: What are the accommodations for Holiday CraftMorristown? This year's group booking is at the Hanover Marriott. Rates are $169-$199/night + taxes and fees Call 1-800-228-9290 or CLICK HERE TO RESERVE
Reservation deadline: November 5, 2025
Camping On Site: Limited RV dry camping is available Friday through Sunday of the show on site at no cost. No hook-ups or tent camping available. Ask at check-in for designated parking locations and additional information.
Q: Am I required to provide a self-contained display at all shows? Spring & Holiday CraftMorristown/CraftWestport: No, pipe & drape will be provided at these shows Spring & Fall Crafts at Lyndhurst/Rhinebeck Crafts Festival/Guilford Craft Expo: Yes, you are required to provide a self-contained display.
Q: What are the requirements where I am required to provide a self-contained display? Outdoor booths: tents only (no pipe & drape) Indoor booths: tents or pipe and drape
Q: What items are available to rent? Tents (available to rent at all outdoor shows) Tents weights (required for outdoor booths/available to rent at some shows) Pipe and drape (available to rent at all indoor/tented shows where pipe and drape is not already provided) Tables and chairs (available to rent at all shows)
Q: What items are NOT available for rent? Jewelry cases (at all shows)
Q: What are the order deadlines? Each show has its own deadline to order. Orders placed after the noted deadline may not be able to be accommodated and will be charged a 25% late fee.
Q: What are the costs for rentals? Costs vary by show. See individual rental forms for pricing. Rentals are offered at cost, plus tax.
Q: What rentals are available at CraftMorristown? Tables and chairs. (Pipe & drape will be provided and is included in booth fee. Crossbars also provided.) Tables are 30" tall and 24" deep. Chairs are white plastic folding chairs.
Spring CraftMorristown Order Form
Holiday CraftMorristown Order Form Coming Soon
Q: What rentals are available at Crafts at Lyndhurst? Tents, tables, & chairs. Tent rentals include delivery, installation and take down. Tents will be secured with heavy duty tent stakes and will not require additional tent weights. Tent weights are not available. All tables are 30" tall and 30" deep. Chairs are white plastic folding chairs.
Spring Crafts at Lyndhurst Order Form
Fall Crafts at Lyndhurst Order Form
Q: What rentals are available at the Rhinebeck Crafts Festival? Tents, pipe and drape, tables and chairs. Outdoor section: You are required to provide your own tent, with four closable sides, as your booth enclosure. Pipe and drape is not permitted. Indoor section: You are required to provide your own booth enclosure, with sides a minimum of 7' tall. (ex: tent, pro-panels). Pipe and drape is permitted. PLEASE NOTE: Pipe and Drape, tables and chair orders must be placed with Northeast Decorating directly via the form below.
Rhinebeck Crafts Festival Pipe & Drape/Tables/Chairs Rentals Order Form Rhinebeck Crafts Festival Tent Rental Order Form
Q: What rentals are available at the Guilford Craft Expo? Tents, pipe & drape, rectangular tables & chairs. Tent rentals include delivery, installation and take down. Tents will be secured with heavy duty tent stakes and will not require additional tent weights. Pipe & drape rentals do not include tent weights but are still required. Tent weights are not available for rent. Tent and pipe & drape rentals include delivery, installation and removal and will be set up prior to arrival.
Guilford Craft Expo Tent, Pipe & Drape, Tables & Chairs Rentals Order Form
Q: What rentals are available at CraftWestport? Tables and chairs (Pipe & drape will be provided and is included in booth fee. Crossbars also provided.) Tables are 30" tall and 24" deep. Chairs are white plastic folding chairs.
MARCH 7-9, 2025 & DECEMBER 12-14, 2025
CM GENERAL
CM: What are the show hours?
*NEW THIS YEAR* Friday, from 4-7 // Saturday, from 10-5 // Sunday, from 10-4
Exhibitors need to be in their booths 30 minutes prior to opening and must wait until all the customers are off the show floor before leaving at the end of the day or beginning to break down.
CM: Where is the show located?
The National Guard Armory, Morristown, NJ
CM: What is the GPS address to the Morristown National Guard Armory?
430 Western Avenue, Morristown, NJ 07960
CM: Is this an indoor or outdoor show?
The show is indoors.
CM CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN
CM: When is check-in?
Friday, from 7:30am-2pm. Everyone must arrive by 2pm but set up continues until the show opens at 4pm.
CM: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us! Please note that check-in is required for everyone.
CM: Where is check-in located?
Check-in is located at the front entrance of the Armory. Please look for the pink directional signage or a staff member to find the entrance of the building.
CM: When is load-in/set-up?
Friday, from 7:30am-2pm. Everyone must arrive by 2pm but set up continues until the show opens at 4pm.
CM: When is breakdown?
Sunday, 4:30pm-9:00pm
CM: What is the load-in/set-up procedure?
You will be able to drive into the Armory until 2pm and our seasoned crew will help to guide cars in and out. Pull up to the loading dock and wait to be guided to an area close to your booth You may have to wait for the area to be clear. Once you are parked, turn off your engine, unload your vehicle and then move it to exhibitor parking BEFORE setting up to make room for other exhibitors’ vehicles. NOTE: Oversize vehicles must park in a special area. Ask at check-in. After parking your vehicle go to check-in and then set up your booth.
CM: Can I drive to my booth?
You will be able to drive into the building (biding your vehicle fits), but only until 2pm during set-up. If you arrive after 2pm you must dolly in. Once at your booth we ask that you unload your vehicle and then move it to exhibitor parking before setting up to make room for other exhibitors’ vehicle.
CM: Is there help available for load in/set-up?
There are a couple of team members to help with large or heavy items but only for short periods of time. If you need help in setting up your booth you must bring your own staff.
CM: Are there dollies available?
No. Dollies will not be available. Please bring your own in case you aren't able to drive directly to your booth.
CM: What is the breakdown/load-out procedure?
Load-out is very similar to load-in. Break down your booth in full before going to get your vehicle. After you have finished breaking down, get your vehicle, pull up to the loading dock and wait to be guided inside to load your vehicle.
CM BEFORE THE SHOW
CM: Can I have my booth number and location in advance?
No. We do not send the booth numbers in advance in case there are last minute changes.
CM: Are tables and chairs available to rent?
Yes, please visit the 'Rental Order Forms' section of the FAQ for details.
CM: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Gourmet food/beverage/concessions are required to provide Artrider an insurance certificate showing they have insurance with $1 million minimum coverage and to name Artrider as additionally insured.
CM: Can I order additional electricity?
Yes. However, you must contact us at least a month before the show. Please note: Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.
CM: Do you have recommendations for lodging?
Yes, please visit the 'Hotel Group Bookings & Lodging' section of the FAQ for details.
CM: What is the temperature in the Armory?
The temperature fluctuates. Wear layers & comfortable shoes and you will be prepared!
CM: What is the flooring like? Do I need carpet?
The floor is concrete. Carpet/flooring in your booth is not required but is allowed.
CM: Can I have a package delivered to the Armory?
Yes. It must be delivered to and/or picked up between Friday and Sunday of the show. The Armory will not handle packages before Friday or after Sunday of the show. DO NOT SEND WITH USPS. Only use UPS or FedEx for delivery to the show. The address should read: National Guard Armory, c/o Craft Show [Primary Artist Name] 430 Western Avenue, Morristown, NJ 07960
CM: Is discounted admission available for my customers?
Yes. We offer complimentary admission (CraftMorristown ONLY) to you to send to your mailing list via email at no cost to you. An email with a link offering complimentary admission will be sent to you prior to the show. If you print or email your own coupon you must use this language: “COMPLIMENTARY: Good for ONE free admission.” We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.
If you are expecting friends and relatives, you must leave tickets at check-in in advance. These tickets are complimentary (CraftMorristown ONLY); however, we cannot permit anyone to enter unless they have a badge or ticket.
CM: What zip codes should I send to from my mailing list?
New Jersey: 07000-08999Rockland/Orange Counties, NY: 10900-10999Westchester County, NY: 10500-10899 New York City: 10000-11499Philadelphia, PA: 18900-19200Long Island, NY: 11500-11999
CM DURING THE SHOW
CM: Is there parking on-site?
Yes. There is free parking on site for both exhibitors and customers. Please park in designated exhibitor parking lot for the duration of the show. If you are instructed to park in the customer lot, park at the BACK of the lot. Do NOT park in the fire lane or along the fence line.
CM: Is there RV parking available on site?
Yes. However, there are no hook ups. Ask at check-in for designated parking locations.
CM: Is there storage available?
Yes. There are several storage areas throughout the building. Ask at check-in for the most accessible area. There is limited storage on the show floor.
CM: Do you provide booth relief?
We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.
CM: Is there Wi-Fi available on-site?
No. However, cell phone service in the building is good. If you require Wi-Fi many smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.
CM: Is there food service at the show?
Yes. Starting at noon on Friday and for the duration of the show the Randolph Diner café will be open upstairs. On Friday morning during set-up, we provide bagels and coffee at no cost from ~8am until they run out.
CM: Is there security?
Yes. There is 24-hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables in your booth overnight and by not leaving your booth unattended during show hours, as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance. Do not leave your booth until the public has left the show site at the end of the day. This is when you’re most vulnerable to theft. Close your booth and/or cover your display. The Armory parking lot is not patrolled, and we assume no responsibility for loss or theft from vehicles. Keep your vehicles locked at all times. Do not leave valuables unattended when parking at the Armory, at your hotel or anywhere else in the area.
CM: Can I bring pets to the show?
No. Only certified service pets are allowed in the Armory.
CM: Does admission include all-weekend access?
Yes. Admission includes unlimited re-entry for the weekend; however, customers must have all-weekend passes for re-entry. All-weekend passes are free and are available at Information. Please inform your customers. Everyone must have a pass to re-enter.
CM: Will there be shopping bags available?
No, there is a ban on the use of plastic bags in New Jersey.
CM: Can I use plastic shopping bags for my customers?
No, there is a ban on the use of plastic bags in New Jersey.
CM: Is there an ATM on site?
No.
CM: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.
CM DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS
CM: What are the requirements for my display?
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).Booth displays should be of high quality and consistent with the quality of your work.All stored inventory and crates must be out of public view.All signage must be professional (no handwritten signs).All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included).Do not store inventory in the public view.Make sure your display is designed to be flexible.Music is only allowed in your booth with the permission of your neighbors and Artrider.All booths will be piped and draped in silvery white fire-retardant drape, on three sides (two sides if you have a corner).You may set an existing display inside the pipe and drape or use the pipe and drape alone.Your drapes will be shared with your neighbors so you may not take them down or put anything behind the drapes such as storage or wires.You may hang merchandise or display materials on the pipe, but it cannot be heavy as it may affect the stability of the pipe.Although there are no obstructions in the booths, electrical panels and outlets may interfere with some displays.Make sure your display is designed to be flexible.Due to fire safety sprinkler systems at the Armory, the top of your booth must be open.
CM: Is pipe and drape provided?
Yes. All booths will have 3 sides of pipe and three sides of silvery white drape (two sides if you have a corner).
CM: What color is the pipe and drape?
The pipe and drape is silvery white.
CM: How tall is the pipe and drape?
The pipe is 8’ tall and is about a 1.5” in diameter.
CM: Can I hang things on the pipe and drape?
You may hang signage, but you may not hang heavy materials on the pipes.
CM: Can I take down the drape and put up my own?
No. Your drape is also the drape for your neighbors. It cannot be taken down; however, you may hang your own curtains over the existing curtains within your booth.
CM: Can I put my own display inside of the pipe and drape?
Yes, however it must fit within the existing pipe & drape.
CM: Can my own display have a top?
No. Due to the fire safely sprinkler systems the top of your booth must remain open.
CM: Can I have an additional crossbar?
Yes. All booths will have front crossbars (to hang lights and provide stability). If you need an additional crossbar, you may request it at check in.
CM: Is there storage available?
Yes. There are several storage areas throughout the building. Ask at check-in for the most accessible area. There is limited storage on the show floor.
CM: Is electricity and lighting required and what are the requirements?
Yes. Electricity and lighting are required.
Before the show: Your electrical allotment is notated on your Contract Email. If you require more electricity notify us at least one month before the show. The overhead lights can be uneven and we do not recommend using strands of Christmas lights.
At the show: There are junction boxes either in each booth or to be shared by the surround booths. Check with an Artrider staff member immediately if you have questions about where to plug in. If you need power tools for set up, we suggest that you bring battery powered ones. At close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard. Artrider reserves the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician. Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.
CM SALES TAX
CM: What is the sales tax rate for New Jersey?
The current sales tax rate in New Jersey is 6.625%. Some items such as certain wearables are exempt from tax in New Jersey. Click HERE for more details.
CM: Am I required to collect sales tax?
Yes. New Jersey requires that you collect and report sales tax and a valid Sales Tax Certificate is displayed. If you don’t have a Sales Tax Certificate do an internet search for ‘NJ Division of Revenue Online Business Registration Service’ or click HERE. Please allow for up to 6 weeks for processing.
CM GOURMET FOODS, BEVERAGES, SPECIALTIES
CM: Do I need a health department permit if I am a gourmet food/beverage?
Probably. Contact the Morris Township Health Department to find out if you are required to have a Temporary Food Establishment Permit. They can be reached at 973-326-7390. An inspector will be present at the show and will provide you with your permit. You will not be allowed to set up without a permit if it is required.
CM: Am I required to have general liability insurance if I am a food or beverage vendor?
Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured. Please do not name the show as additionally insured.
JULY 18-20, 2025
GCE GENERAL
GCE: What are the show hours? Friday, from 10-6 // Saturday, from 10-6 // Sunday, from 11-5
Exhibitors must be in their booths 30 minutes prior to opening and must wait until all the customers are off the show site before leaving at the end of the day or beginning to break down.
GCE: Where is the show located? Guilford Town Green which is bordered by Whitfield Street, Boston Street, Park Street and Broad Street, Guilford, CT 06437. For GPS directions, the main gate is directly across from 33 Whitfield Street.
GCE: Is the show indoors or outdoors? Outdoors and under tents on the town green.
GCE CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN
GCE: When is check-in/load-in? Thursday, from 10-4 Friday, from 7-8:30 with special permission only.
GCE: When is set-up? Thursday, from 10-5 Friday, from 7-9 with special permission only.
GCE: What is check-in? At check-in you will receive general information about the show, booth assignment, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and gives Artrider and the Guilford Art Center a chance to meet you and for you to meet us! Please note that check-in is required for everyone.
GCE: Where is check-in located? Check-in is located at the Information Tent located at the main entrance on the Whitfield St (West) side of the Green.
GCE: When is breakdown? Sunday, from 5:30-9
GCE: Can I drive to my booth? No. During load-in you will need to unload to the curb, and move your car so others waiting behind you will also have time to unload.
GCE: Is there help available for load-in/set-up?
There are people to help with large or heavy items but only for short periods of time. If you need help in setting up your booth you must bring your own assistance. We strongly advise that you bring a dolly or hand truck with you.
GCE: What is the breakdown/load-out procedure? On Sunday evening after the show closes you may begin to breakdown your booth once the public has left the show site. Do not park in a legal spot around the Green on Sunday to save a space for load out. Filling spaces around the Green with your vehicles will discourage customers from finding easy access parking to our show.
GCE BEFORE THE SHOW
GCE: Can I have my booth number and location in advance? No. We do not send the booth numbers in advance in case there are last minute changes.
GCE: Am I required to have general liability insurance? We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide a certificate naming Artrider as additionally insured.
GCE: Can I order additional electricity? Yes. However, you must contact us at least a month before the show. Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.
GCE: Do you have recommendations for lodging? Yes. Please visit the 'Hotel Group Bookings & Lodging” section of this FAQ for details.
GCE: Is there camping available on site or nearby? Please visit the 'Hotel Group Bookings & Lodging” section of this FAQ for details.
GCE: What is the weather like? The show goes on rain or shine and since it’s the summer it is usually hot. Look at the weather forecast for Guilford, CT 06437, before leaving for the show.
GCE: Can I have a package sent to the Guilford Craft Expo? No, we cannot accept packages.
GCE: What zip codes should I send to from my mailing list? Connecticut: 06000-06999 Westchester County, NY: 10500-10899 New York City: 10000-11499 Long Island, NY: 11500-11999
GCE DURING THE SHOW
What is the layout of the show? The booths are in multiple large tents on the Green with an additional smaller freestanding tents.
GCE: Is parking available? Parking is available across from the main gate at St. George Church, 33 Whitfield Street for $10/day, for standard vehicles, $20/day for oversized vehicles. Exhibitors are permitted to park overnight. St George does not charge Exhibitors on Thursdays for set up. Exhibitors may park in designated spaces around the Green on Whitfield and Broad Streets for load in and load out only. You may also park at Town Hall (Park Street) for free on Saturday and Sunday.
GCE: Where is customer parking? Parking is available in the two commuter lots at Exit 58 off I-95, and Elisabeth Adams Middle School on Route 77 (233 Church Street). Free shuttle bus service to Craft Expo will run from these lots during event hours. In addition, there is parking on the streets around the Green, where permitted.
GCE: Am I required to have my tent open for business if it is raining? Yes. Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.
GCE: Is storage available? No.
GCE: How can I restock my booth during the show? You may park temporarily in the designated unloading area on Whitfield Street, for a maximum of 20 minutes, to restock your booth.
GCE: Do you provide booth relief? Yes. We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.
GCE: Is there Wi-Fi available on-site? No. However, cell phone service on site is good. If you require Wi-Fi most smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.
GCE: Is there food service at the show? Yes There will be a food court on site with a variety of foods. Please show your badge to cut the line. In addition, there are several restaurants around and within walking distance of the Green.
GCE: Is there security? Yes. There is 24-hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance. Do not leave your booth until the public has left the show site at the end of the day. This is when you’re most vulnerable to theft. Close your booth and/or cover your display. Do not leave valuables unattended at your hotel or anywhere else in the area.
GCE: Are pets allowed within the show site? Although we discourage pets within the show site, they are not prohibited.
GCE: Does admission include all-weekend access? Not unless a multi-day pass is purchased.
GCE: Will there be shopping bags available? No, shopping bags will not be available at this event.
GCE: Can I use plastic shopping bags for my customers? No. CT has enacted a ban on plastic shopping bags.
GCE: Is there an ATM on site? No, however there is an ATM at the corner of Whitfield and Boston Streets on the side of Page Hardware. Guilford Savings Bank is at the corner of Park and Boston Streets at 1 Park Street. There are two banks on Rte. 1 (Boston Post Rd.) just north of the Green: First Niagara Bank, 1021 Boston Post Rd. and Webster Bank, 1069 Boston Post Rd.
GCE: Can a customer pick something up during load-in or before the show opens? No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.
GCE: What is the plan for a severe weather emergency? A severe weather emergency plan has been created in conjunction with the town of Guilford and the Guilford Fire and Police Departments. All exhibitors will be required to leave the Green if an evacuation is required and will be directed to St. George Church which is a short walk across the street from the main gate on Whitfield Street. You may also take refuge in your car. No one will be allowed to return to Green until the emergency ban has been lifted.
GCE: What is the Silent Auction? The Silent auction is a benefit for Guilford Art Center’s community outreach programs, which provide free arts opportunities to the shoreline community. Your donation is especially appreciated because it supports individuals who might not otherwise have access to such creative opportunities, and inspires up and coming artists.
GCE: Where do I bring my Silent Auction donation? Guilford Art Center will send out volunteers to collect your works for the Silent Auction. You are also welcomed to drop them off at the Information Tent. Please drop them off as early as possible so that we can arrange them in a pleasing display. The first auction begins Friday afternoon, and there will be one auction per day. We appreciate your donation and your support.
GCE DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS
GCE: What are the requirements for my display? All Sections:
By order of the town of Guilford, no mats, rugs, flooring or anything that covers the grass will be allowed on the floors of the booths. This is an attempt to further protect the appearance of the grass.
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).
Booth displays should be of high quality and consistent with the quality of your work.
All stored inventory and crates must be out of public view.
All signage must be professional (no handwritten signs). All inventory, display units, chairs, etc. must fit within the designated boundaries of your space.
You may not expand into the aisles (chairs included). Do not store inventory in the public view.
Make sure your display is designed to be flexible.
Music is only allowed in your booth with the permission of your neighbors and Artrider.
Tented Section:
You are required to provide a self-contained display with an enclosure that separates you from your neighbors, is a minimum of 7' tall and is not see-through.
You may use a tent, hard walls, pro-panels, pipe & drape, etc.
Some but not all the big tents can accommodate a 10x10 easy-up tent. Corner spaces generally do not because of the slope of the tent roofs which is why we allow pipe & drape.
Corner booths should be prepared for a loss of 6”-12” inches in height near the edges.
If you intend to put up an easy up under the tent please make sure your display is designed to be flexible, so that the top canopy can be removed to fit.
Outdoor Section:
Exhibitors are required to provide a weatherproof, self-contained canopy with a minimum of 50lbs of weight on each tent leg and should be prepared to deal with all weather conditions.
Make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles.
We recommend a canopy with a frame that can withstand the wind and a top that will not collect water in the rain. We cannot guarantee a flat booth space.
Pipe & drape is NOT allowed in the outdoor section.
GCE: Does an easy-up tent fit inside one of the larger tents?
Some but not all the big tents can accommodate a 10x10 easy-up tent.
Corner spaces generally do not because of the slope of the tent roofs.
Tented corner booths should be prepared for a loss of 6”-12” inches in height near the edges.
If you intend to put up an easy up under the tent please make sure your display is designed to be flexible, so that the top canopy can be removed to fit.
GCE: Are tents, tables and chairs available to rent? Yes. Please visit the 'Rental Order Form' section of this FAQ for details.
GCE: Do I need my own tent if I am in the tented section?
No, but you are required to provide a self-contained display with an enclosure that separates you from your neighbors, is a minimum of 7' tall and is not see-through.
You may use a tent, hard walls, pro-panels, pipe & drape etc.
Tents are available to rent. Please visit the 'Rental Order Form' section of this FAQ for details.
GCE: Does my tent need to be white? No. White tents are not required but are recommended.
GCE: Can I leave the top on my canopy inside? Yes.
GCE: Can I use pipe and drape as my display?
Yes. Although we do not encourage it.
GCE: Is the ground level? The show site is a gently sloping, grassy field with a few uneven spots. We suggest that you bring something to level your display, if it is important that it be perfectly so.
GCE: Can I use flooring in my booth? No, by order of the town of Guilford, no mats, rugs, flooring or anything that covers the grass will be allowed on the floors of the booths. This is an attempt to further protect the appearance of the grass.
GCE: Is it ok to use stakes to hold down my booth if I am an outdoor exhibitor? More info coming soon.
GCE: Is electricity and lighting required and what are the requirements?
Yes, electricity and lighting is required in the tented section.
Electricity is no longer available in the outdoor section.
A 100' grounded, 3 wire, all weather extension cord for hooking into the electrical source, and a surge protector strip to help prevent power outages is required.
We strongly recommend bringing LED lights, which use less power.
Do not remove the outlets from their mountings and if you have any doubts about which outlet box is meant for your booth, please check with us immediately.
The maximum allowable wattage per booth is 500W. This will be strictly enforced. Exhibitors who exceed 500 watts, and who have not purchased additional electricity up front, will be asked to power down. Your electrical allotment is notated in your Contract Email.
If you need additional electricity you must contact us at least a month prior to the show. Additional electricity is not available at the show.
Battery packs are permitted.
Portable generators are NOT permitted.
We do not recommend strands of Christmas lights to light your booth.
Please turn your lights off before you leave the show site for the evening and make sure that any material you cover your display with does not touch your lights.
Artrider and the Guilford Art Center reserve the right to require the repair or removal, at your expense, of electrical equipment that is found to be defective or unsafe by our electrician.
GCE SALES TAX
GCE: What is the sales tax rate? The current sales tax rate in Connecticut is 6.35%. There is a 7.75% tax rate applied to the sale of more than $5000 of jewelry and more than $1000 of an article of clothing, footwear, handbag, wallet, or watch.
GCE: Am I required to collect sales tax? Connecticut requires that you have a valid Sales Tax ID number and that you collect and report sales tax. Your original Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority call: 860-297-5962 or click HERE. You must apply at least FOUR weeks before the start of the event.
GCE GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSIONS
GCE: Do I need a health department permit if I am a gourmet food/beverage/concession? Probably. Contact the Guilford Health Department to find out if you are required to have a Temporary Food Establishment Permit. They can be reached 203-453-8118. You must apply at least FOUR weeks before the start of the event. Please make sure to display your permit in your booth as there will be an inspector present at the show. You will not be allowed to set up without a permit if it is required. If you know you need to file for a permit please find it HERE.
GCE: Am I required to have general liability insurance if I am a gourmet food/beverage/concession? Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured. Please do not name the show as additionally insured.
MAY 2-4, 2025 & SEPTEMBER 12-14, 2025
CL GENERAL
CL: What are the show hours?x
Friday, from 10-5 // Saturday, from 10-6 // Sunday, from 10-5
Exhibitors must be in their booths 30 minutes prior to opening and must wait until all customers are off of the show floor before leaving at the end of the day or beginning to break down.
CL: Where is the show located?
The Lyndhurst Estate 635 South Broadway, Tarrytown, NY 10591
CL: Is the show indoors or outdoors?
The show is outdoors. Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Director and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.
CL: CHECK-IN
CL: When is check-in?
Thursday, from 8am-4pm. This is to avoid rush hour traffic. You may continue to load in until 7pm, however you must check in by 4pm. Cars must be off the show site and in a parking lot by 6pm so we can finish installing our security fence. You may set up on Friday of the show with special permission only from 7am-8am. However, there is NO driving onto the show site on Friday morning and you must be set up by 9am.
CL: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us! Please note that check-in is required for everyone.
CL: Where is check-in located?
Check-in is located at the Information Booth. Park your car on the main road and walk to the “Check-In/Information” booth. A staff person will direct you to your space and give you a booth sign, badges and a vehicle ID tag (let us know if you have an oversized vehicle or a stock trailer).
CL LOAD-IN/SET-UP/BREAKDOWN
CL: When is load-in/set-up?
Thursday, from 8am-6pm. You must check-in by 4pm, but you may continue to load in until 7pm. Cars must be off the show site and in a parking lot by 6pm so we can finish installing our security fence. You may load-in and set-up on Friday of the show with special permission only from 7am-8am. However, there is NO driving onto the show site on Friday morning and you must be set up by 9am.
CL: When is breakdown?
Sunday, 5:30pm-9:00pm
CL: What is the load-in/set-up procedure?
Go to check-in located at the Information Booth for your booth assignment and important materials and information. Then, depending on the weather, drive on to the show site near your booth. Unload your vehicle, move your vehicle to the parking lot, then begin setting up your booth.
CL: Can I drive to my booth?
If the weather conditions are favorable you will be permitted to drive onto the show site on Thursday only. There is no driving onto the show site after Thursday until breakdown on Sunday (weather permitting). Make sure to unload your vehicle and move it to the parking lot BEFORE setting up your display. Exhibitors will be allowed to drive to the designated loading areas closest to their booth. Vehicles may NOT drive down the show aisles. If there has been significant rainfall on the days prior to set-up or if it is raining during set-up or break-down, we will restrict vehicular traffic on the show site to prevent load-in problems as well as preserve the lawns for the public. When driving on the site please exercise caution and try to avoid damaging the grounds. Lyndhurst is a National Historic Landmark and many of the trees and shrubs exist nowhere else in the country. DO NOT PARK OR DRIVE UNDER TREES OR ON TREE ROOTS.
CL: Is there help available for load-in/set-up?
There are people to help with large or heavy items but only for short periods of time. If you need help in setting up your booth or are looking for staff during the show you must bring your own assistance. If you need to hire your own assistance we suggest finding staff through the SUNY Purchase JobScore or SUNY New Paltz.
CL: What is the breakdown/load-out procedure?
On Sunday evening fencing will come down around the site as soon as the public has left the grounds (approximately 5:30pm). Do not start breaking down your booth until the public has left. Depending upon the condition of the grounds you may be able to drive onto the site but not into the tent or down the outdoor aisles. Please break down your booth BEFORE bringing your vehicle onto the site. You will receive a garbage bag for refuse at break-down. Please fill and leave it in your booth when you leave.
CL BEFORE THE SHOW
CL: Can I have my booth number and location in advance?
No. We do not send the booth numbers in advance in case there are last minute changes.
CL: Are tables and chairs available to rent?
Yes, please visit the 'Rental Order Form' section of the FAQ for full details.
CL: Are tents available to rent?
Yes, please visit the 'Rental Order Form' section of the FAQ for full details.
CL: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Gourmet food/beverage/concessions are required to provide Artrider with an insurance certificate proofing they have insurance with $1 million minimum coverage and naming Artrider as additionally insured.
CL: Do you have recommendations for lodging?
Yes, please visit the 'Hotel Group Bookings & Lodging' section of the FAQ for full details.
CL: Is there camping available on site or nearby?
Yes, please visit the 'Hotel Group Bookings & Lodging' section of the FAQ for full details.
CL: What is the weather like at Lyndhurst?
Our saying goes: “Be prepared for everything and you’ll be prepared for Lyndhurst!” The show goes on rain or shine. The weather may vary as much as 50 degrees over one weekend and it could be 90 degrees or 40 degrees in one day (no kidding!). Always make sure to bring warm clothes and boots even if the forecast is mild as the grounds are usually wet and cold in the early morning. You’ll thank us later! Look at the weather forecast for Tarrytown, NY 10591, before leaving for the show.
CL: Can I have a package delivered to Lyndhurst?
Yes. It must be delivered to and/or picked up between Thursday and Sunday of the show. Lyndhurst will not handle packages before Friday or after Sunday of the show. DO NOT SEND WITH USPS. Only use UPS or FedEx for delivery to the show.The address should read:Lyndhurstc/o Craft Show[Primary Artist Name]635 South BroadwayTarrytown, NY 10591
CL: Is discounted admission available for my customers?
Yes. Coupons offering $1 off admission are available via email at no cost for your mailing list. If you print or email your own coupon you must use this language: "$1 OFF ONE ADMISSION with this card or email. (Does not apply to child discount.)"
If you are expecting friends and relatives, you may purchase discount tickets for half price in advance or at the Information Booth. Do not send out your own free admission passes as we will not honor them! We cannot permit anyone to enter unless they have a badge or ticket.
CL: What zip codes should I send to from my mailing list?
Westchester County, NY: 10500-10899Northern NJ: 07000-07999Western CT: 06400-06999Rockland/Orange Counties, NY: 10900-10999New York City: 10000-11499Long Island, NY: 11500-11999
CL DURING THE SHOW
CL: Am I required to have my tent open for business if it is raining?
Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.
CL: Is there parking on-site?
Yes. There is free parking on site for both exhibitors and customers. Please park your vehicle in the designated exhibitor parking area throughout the weekend. DO NOT PARK OR DRIVE UNDER TREES OR ON TREE ROOTS.
CL: Will exhibitor and assistant badges be provided?
Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them throughout the show.
CL: Do you provide booth relief?
Yes. We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.
CL: Is there Wi-Fi available on-site?
No. However, cell phone service on site is very good. If you require Wi-Fi most smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.
CL: Is there food service at the show?
Yes. Concessions will be open during show hours. Please show your badge to cut the line.
CL: Is there security?
Yes. There is 24 hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. Do not leave your booth until the public has left the show site at the end of the day. This is when you are most vulnerable to theft. Close your booth and/or cover your display. Please do not leave valuable unattended at your hotel or anywhere else in the area. We urge all exhibitors to carry their own insurance.
CL: Are pets allowed in the show site?
No. Only documented service animals are allowed inside the show site. However, pets are allowed on the grounds.
CL: Does admission include weekend access?
Yes. Admission includes unlimited re-entry for the weekend; however, customers must have all-weekend passes for re-entry. All-weekend passes are free and are available at Information. Please inform your customers. Everyone must have a pass to re-enter.
CL: Will there be shopping bags available?
No, shopping bags will not be available at this event.
CL: Can I use plastic shopping bags for my customers?
NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. We suggest you click the highlighted link and read to see if your bags qualify for use or if you need to make other arrangements.
CL: Is there an ATM on site?
No.
CL: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.
CL DISPLAY/ELECTRICITY/LIGHTING REQUIREMENT
CL: What are the requirements for my display?
Exhibitors are required to provide a weatherproof, self-contained canopy with a minimum of 50lbs of weight per tent legs and should be prepared to deal with all weather conditions. Make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. We recommend a canopy with a frame that can withstand the wind and a top that will not collect water in the rain. Tents are available to rent. Visit the 'Rental Order Form' section of the FAQ for full details.
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).Booth displays should be of high quality and consistent with the quality of your work.All stored inventory and crates must be out of public view.All signage must be professional (no handwritten signs).All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included).Do not store inventory in the public view.Make sure your display is designed to be flexible.Music is only allowed in your booth with the permission of your neighbors and Artrider.We cannot guarantee a level booth space.
CL: Am I required to weigh down my tent?
Yes, you are required to provide a minimum of 50lbs of weight for each corner of your tent. You may use heavy duty stakes (less than 18" long) in addition to weights.
CL: Is it ok to use stakes to hold down my booth?
You may use heavy duty stakes (less than 18" long) in addition to weights. See question above for details on tent weights.
CL: Is electricity and lighting available?
No, electricity is not available at this time.
CL: Is the ground level?
The show site is a grassy field with some uneven spots. Overall, the grounds are relatively flat; however, parts of the show are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.
CL: What is the ground like? Do I need carpet?
The ground throughout the entire show site is grass. Carpet in your booth is not required but is allowed.
CL: Is storage available?
There is limited storage surrounding the booths in the outdoor section, however there is very little storage in the tented section. For those who do not have room for storage and need to access back stock only during the show we provide an area for vehicles called “stock trailer parking”. If you need access to “stock trailer parking” please ask at check-in for a special permit.
CL: Does my tent need to be white?
No. White tents are not required but are recommended.
CL: Can I use pipe and drape as my display?
No. It is not allowed as it is not stable and if it were to fall, you would be responsible for any damage.
CL SALES TAX
CL: What is the sales tax rate in New York?
In Westchester County the current rate for clothing and footwear under $110 is 4.375%. The sales tax rate in Westchester for all other merchandise is 8.375%.
CL: Am I required to collect sales tax?
Yes. New York State requires that you have a valid Certificate of Authority and that you collect and report sales tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call 518-457-5431 or click HERE. Please allow 4-6 weeks for processing.
Note for those applying from out of state: We have been told that NYS does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS and processing may take 4-6 weeks.
CL GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSION
CL: Do I need a health department permit if I am a gourmet food/beverage/concession?
Probably. Contact the Westchester County Health Department to find out if you are required to have a Temporary Food Establishment Permit. They can be reached at 914-864-7369 or 914-864-7330. You must apply at least two weeks before the start of the event. Please make sure to display your permit in your booth as there will be an inspector present at the show. You will not be allowed to set up without a permit if it is required. If you know you need to file for a permit please find it here
CL: Am I required to have general liability insurance if I am a gourmet food/beverage/concession?
Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured. Please do not name the show as additionally insured.
CL: Is there anything special I need to know if I am a food concession?
Please allow anyone showing an exhibitor or staff badge to cut the line as they have a limited amount of time to be out of their booths or away from their stations.
CL: Is electricity available for concessions?
Yes. We must know your requirements 45 days before the show.
CL: What permits do I need to be able to sample alcohol and sell closed bottles?
Once accepted, you will need a Marketing Permit from the NYS Liquor Authority in order to participate. Click here for more info.
MAY 31-JUNE 1, 2025
RCF GENERAL
RCF: What are the show hours and dates?
*NEW THIS YEAR* Saturday, from 10-5 // Sunday, from 10-4
Exhibitors must be in their booths 30 minutes prior to opening and must wait until all the customers are off the show site before leaving at the end of the day or beginning to break down.
RCF: Where is the show located?
The Dutchess County Fairgrounds
6336 Spring Brook Avenue, Rhinebeck, NY 12572
RCF: Is the show indoors or outdoors?
The show is both indoors and outdoors. The indoor section is in large weather-proof buildings with concrete flooring. The outdoor section is on a gently sloping, grassy pathway. Traditionally, there are 140 booths indoors and 60 booths outdoors.
RCF CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN
RCF: When is check-in/load-in/set-up?
Friday, from 10-4.
Saturday, from 7:30-8am with special permission only.
Driving onto the show site on Saturday morning is weather dependent and you must be fully set up by 9am.
RCF: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and gives Artrider a chance to meet you and for you to meet us! Please note that check-in is required for everyone.
RCF: Where is check-in located?
NEW! Check-in is now located at the 'D' Building. Please ask a staff member for directions.
RCF: When is breakdown?
Sunday, from 4:30-9
RCF: What is the load-in/set-up procedure?
Once on the property follow signs for exhibitor set-up. Park in the designated exhibitor lot and walk to check-in. Then drive to your booth (you may not drive inside the buildings) and unload your vehicle. Once your vehicle is unloaded, please move it to exhibitor parking before setting up your booth.
RCF: Can I drive to my booth?
If the weather conditions are favorable you will be permitted to drive onto the show site on Friday only. Make sure to unload your vehicle and move it to the parking lot BEFORE setting up your display. When driving on the site please exercise caution and try to avoid damaging the grounds as The Fairgrounds take pride in their property.
Indoor exhibitors will be able to drive to the side of the building closest to their space or to designated loading areas. Vehicles may NOT drive into the buildings. Outdoor exhibitors will be allowed to drive to the designated loading areas closest to their booth.
RCF: Is there help available for load-in/set-up?
There are people to help with large or heavy items but only for short periods of time. If you need help in setting up your booth you must bring your own assistance. If you are looking for all-weekend help we suggest posting a job listing at the SUNY New Paltz Student Resource Center.
RCF: What is the breakdown/load-out procedure? On Sunday evening after the show closes you may begin to breakdown your booth once the public has left the show site. An announcement will be made when vehicles may be brought onto the show site.
RCF BEFORE THE SHOW
RCF: Can I have my booth number and location in advance?
No. We do not send the booth numbers in advance in case there are last minute changes.
RCF: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Please note: gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide a certificate naming Artrider as additionally insured.
RCF: Can I order additional electricity?Yes, indoors only. However, you must contact us at least a month before the show. Exhibitors who order more electricity at the show or exceed their contracted electrical capacity will be charged for additional usage plus a penalty.
RCF: Do you have recommendations for lodging?
Yes. Please visit the 'Hotel Group Bookings & Lodging” section of this FAQ for details.
RCF: Is there camping available on site or nearby?
Yes. Please visit the 'Hotel Group Bookings & Lodging” section of this FAQ for details.
RCF: What is the weather like?
The show goes on rain or shine. The indoor buildings do not have climate control or heat. Bring layers and be prepared for all weather situations. Look at the weather forecast for Rhinebeck, NY 12572, before leaving for the show.
RCF: Can I have a package delivered to the Dutchess County Fairgrounds?
No. The Fairgrounds will not accept any packages.
RCF: Is discounted admission available for my customers?
Yes. You may offer $1 off admission. Please use this language: “$1 OFF ONE ADMISSION with this card or email. (Does not apply to senior or child discount.)” An email with a link offering $1 off admission will be emailed to you prior to the show. We urge all exhibitors to cultivate and utilize their own mailing lists. Direct mail and E-mail are the most effective ways of getting proven buyers to see your work.
If you are expecting friends and relatives, you may purchase discount tickets for half price in advance or at the ticket booth (ask at check-in which ticket booth to purchase them from). Do not send out your own free admission passes as we will not honor them! We cannot permit anyone to enter unless they have a badge or ticket.
RCF: What zip codes should I send to from my mailing list?
Dutchess/Ulster Counties, NY: 12400-12999
Columbia/Greene Counties, NY: 12000-12199
Litchfield County, CT: 06000-06800
Albany, NY: 12200-12299
Rockland/Orange Counties, NY: 10900-10999
Westchester/Putnam Counties, NY: 10500-10899
New York City: 10000-11499
Western Massachusetts: 01001-01699
RCF DURING THE SHOW
RCF: Is parking available on-site?
Yes. There is designated exhibitor parking. An Artrider staff member will direct you to the designated area at check-in. Exhibitors must not park in public parking areas or on the roadside at any time. RV’s, trailers and handicapped parking must have special permits and must be directed by an Artrider staff member to be parked in designated areas. By order of the property director, if you do not have a proper permit and park in the designated area, your vehicle will be towed away.
RCF: Is RV parking available on site?
Yes. Please visit the 'Hotel Group Bookings & Lodging” section of this FAQ for details.
RCF: Am I required to have my tent open for business if it is raining?Exhibitors must participate rain or shine and may not open late or leave early due to weather unless otherwise instructed. In extreme circumstances and only if the weather is deemed potentially harmful, the show Directors and the site will decide if the show will open, remain open or close early. In no other circumstances may exhibitors open late or leave early.
RCF: Is storage available?
Outdoors: There is limited storage behind the booths, however it must be contained and out of the public eye. Indoors: Storage is in an adjacent building. Ask at check-in for more information.
RCF: Do you provide booth relief?
Yes. We have a small amount of booth sitters who do their best to make it to everyone in a timely fashion. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.
RCF: Is there Wi-Fi available on-site?
No. However, cell phone service on site is decent. If you require Wi-Fi most smart phones can be turned into “mobile hotspots”. Contact your phone carrier for more information.
RCF: Is there food service at the show?
Yes. The concessions will be open during show hours. Please show your badge to cut the line.
RCF: Is there security?
Yes. There is 24-hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance. Do not leave your booth until the public has left the show site at the end of the day. This is when you’re most vulnerable to theft. Close your booth and/or cover your display. Do not leave valuables unattended at your hotel or anywhere else in the area.
RCF: Can I bring pets to the show?
No. Pets are not allowed inside the fairgrounds at any time. However, if you are camping on site pets can be housed inside campers in the camping lot but cannot be left chained and unattended outside. All pets must have valid and current proof of rabies vaccinations.
RCF: Does admission include all-weekend access?
Yes. Admission includes unlimited re-entry for the weekend; however, customers must have all-weekend passes for re-entry. All-weekend passes are free and are available at Information. Please inform your customers. Everyone must have a pass to re-enter.
RCF: Will there be shopping bags available?
No, shopping bags will not be available at this event.
RCF: Can I use plastic shopping bags for my customers?
NYS has enacted a ban on plastic shopping bags beginning on 3/1/2020. We suggest you click the highlighted link and read to see if your bags qualify for use or if you need to make other arrangements.
RCF: Is there an ATM on site?
Yes. There are ATMs on-site with a $200 limit per transaction. There is a small service charge for each transaction.
RCF: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.
RCF DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS
RCF: What are the requirements for my display?
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).Booth displays should be of high quality and consistent with the quality of your work.All stored inventory and crates must be out of public view.All signage must be professional (no handwritten signs).All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included).Do not store inventory in the public view.Make sure your display is designed to be flexible.Music is only allowed in your booth with the permission of your neighbors and Artrider.We cannot guarantee a level booth space.
Indoor Section: You are required to provide a self-contained display that is not see-through and is a minimum of 7' tall. You may use a tent, hard walls, pro-panels, pipe and drape, etc. Please make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. Indoors the grounds are concrete with few uneven spots.
Outdoor Section: Exhibitors are required to provide a weatherproof, self-contained canopy with a minimum of 50lbs of weight on each tent leg and should be prepared to deal with all weather conditions. Make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. We recommend a canopy with a frame that can withstand the wind and a top that will not collect water in the rain. The grounds are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.
RCF: Are tents, pipe and drape, tables and chairs available to rent?
Yes. Please visit the 'Rental Order Form' section of this FAQ for details.
RCF: Do I need my own tent if I am in the indoor section?
No, but you are required to provide a self-contained display. You may use a tent, hard walls, pro-panels, pipe and drape, etc. Please make sure that your display does not interfere with neighboring display spaces or extend into traffic aisles. Please plan for every type of weather. Tents, pipe and drape, tables and chairs are available to rent. Please visit the 'Rental Order Form' section of this FAQ for details.
RCF: Does my tent need to be white?
No. White tents are not required but are recommended.
RCF: Can I leave the top on my canopy inside?
Yes, however leaving the canopy off does provide more air flow to your booth.
RCF: Is pipe and drape provided?
No. However, it is available to rent. Please visit the 'Rental Order Form' section of this FAQ for details.
RCF: Can I use pipe and drape as my display?In the indoor section only. It is available to rent Please visit the 'Rental Order Form' section of this FAQ for details.
RCF: Is the ground level?
Outdoors: The grounds are gently sloping. Please plan accordingly and please note we cannot guarantee a flat booth space.Indoors: The grounds are flat and concrete.
RCF: What is the ground like? Do I need carpet?
Outdoors: The ground is grass. Carpet or flooring in your booth is not required but is allowed.Indoors: The floor is concrete. Carpet or flooring in your booth is not required but is allowed.
RCF: Is it ok to use stakes to hold down my booth if I am an outdoor exhibitor?
Yes, as long as they are 18” or less and used in addition to 50lbs of weight for each corner of your tent.
RCF: Is electricity and lighting required?
Indoors: Electricity and lighting is required in the indoor section. The overhead lighting is inconsistent and if you have no lights it makes your booth look like it is closed for business. We do not recommend strands of Christmas lights to light your booth. Electricity is not available in the outdoor section.
RCF: What are the requirements for lighting and electricity?
Electricity and lighting is required in the indoor section. Electricity is available in the INDOOR section ONLY. Electricity is not available in the outdoor section.
Before the show: Your electrical allotment is notated in your Contract Email. The indoor section is lit by overhead lights and they can be uneven. If you need additional electricity you must contact us at least a month prior to the show. Additional electricity is not available at the show.
At the show: At the close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard. If you use fluorescent or halogen lights it is advised to also use a surge protector. Please turn your lights off before you leave the show site every evening and make sure that any material used to cover your display does not touch the lights. Portable generators are not allowed.
In most instances power outages have been caused by individuals exceeding their agreed wattage allowance. Exhibitors who exceed their contracted electrical capacity will be charged for additional usage plus a penalty. Check your Contract for your amount ordered. Artrider and the Fairgrounds reserve the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician, at your expense.
RCF SALES TAX
RCF: What is the sales tax rate? The current sales tax rate in Dutchess County for clothing and footwear under $110 is 4.125%. The sales tax rate for all other merchandise is 8.125%.
RCF: Am I required to collect sales tax?
Yes. New York State requires that you collect and report sales tax when applicable. It is your responsibility to find out if your product requires you to collect tax. Your ORIGINAL Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present, and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority, call 518-457-5431 or click HERE. Please allow for 4-6 weeks for processing.
Note for those applying from out of state: We have been told that NYS does not allow you to begin the process of obtaining your NYS sales tax ID before 90 days prior to your first event in NYS and processing may take 4-6 weeks.
RCF GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSIONS
RCF: Is my booth indoors or outdoors?
All gourmet foods, beverages and specialty booths are outdoors. Exhibitors are required to provide or rent their own tent with full sides (to be able to close your booth at night) and a minimum of 50lbs of weight for each tent leg. Tents are available to rent. Please visit the 'Rental Order Forms' section of this FAQ for details.
RCF: Do I need a health department permit if I am a gourmet food/beverage/concession?Probably. Contact the Dutchess County Health Department to find out if you are required to have a Temporary Food Establishment Permit. They can be reached 845-486-3404. You must apply at least two weeks before the start of the event. Please make sure to display your permit in your booth as there will be an inspector present at the show. You will not be allowed to set up without a permit if it is required. If you know you need to file for a permit please find it here.
RCF: Am I required to have general liability insurance if I am a gourmet food/beverage/concession?
Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured. Please do not name the show as additionally insured.
RCF: Can I use a gas stove in my booth if I am a gourmet food/beverage/food concession?
No. No stoves of any kind used for cooking or heating, or storage of any flammable liquids are allowed in booths or buildings.
RCF: Is there anything special I need to know if I am a food concession?
Please allow anyone showing an exhibitor or staff badge to cut the line as they have a limited amount of time to be out of their booths or away from their stations.
RCF: What permits do I need to be able to sample alcohol and sell closed bottles?
Once accepted, you will need a Marketing Permit from the NYS Liquor Authority to participate. Click here for more info.
DECEMBER 6-7, 2025
CW GENERAL
CW: What are the show hours?
*NEW THIS YEAR* Saturday, from 10am-5pm // Sunday, from 10am-4pm
Exhibitors must be in their booths 30 minutes prior to opening and must wait until all of the customers are off of the show floor before leaving at the end of the day or beginning to break down.
CW: Where is the show located?
The Fieldhouse at Staples High School in Westport, CT
CW: What is the GPS address to the show?
Bedford Elementary School, 88 North Avenue, Westport, CT 06880
CW: Is the show indoors or outdoors?
The show is indoors.
CW CHECK-IN/LOAD-IN/SET-UP/BREAKDOWN
CW: When is check-in/load-in?
Check-in is Friday, from 6-9pm ONLY. You must arrive before 9pm and must be out of the building by 10pm. You must arrive, check-in and load-in on Friday night. There is no load-in on Saturday morning.
CW: What is check-in?
At check-in you will receive general information about the show, booth assignment, parking passes, badges, etc. Check-in gives you the opportunity to ask any questions you might have about the show and also gives Artrider a chance to meet you and for you to meet us! Check-in is required for everyone.
CW: Where is check-in located?Check-in is located the in hallway directly outside the main entrance to the Fieldhouse. A map will be sent closer to the show with more details.
CW: When is breakdown?
Sunday, 4:30-9pm
CW: What is the load-in/set-up procedure?
Entrance/Exit: The exhibitor entrance and exit will be through the Bedford Middle School parking lot. DO NOT DRIVE INTO OR OUT OF THE HIGH SCHOOL ENTRANCE. A map will be provided before the show. There is no driving into the building. We will have some staff and "u-boat" wheelers/dollies available for your assistance. We recommend that you bring your own dollies as we cannot guarantee that "u-boats" will be always available. All dollies, carts and hand trucks must be equipped with rubber wheels or casters to be permitted entry into the Fieldhouse. When your vehicle is empty, you must move it to the exhibitor parking area so that someone else may use your spot for unloading. You may not begin setting up your booth until you have moved your car from the unloading area. A fire lane must always be maintained in the loading area. The police will ticket or tow cars that are double-parked or blocking access for emergency vehicles. Check with Artrider personnel before leaving your vehicle unattended. All vehicles must be moved from the loading areas by 10pm on Friday.
CW: Is there a map for load-in?
Yes, it will be emailed to you closer to the show.
CW: Can I drive to my booth?
No. There is no driving into the building.
CW: Is there help available for load-in/set-up?
We will have some paid and some volunteer staff available for short periods of time to help you. If you need help in setting up your booth you must bring your own assistance.
CW: What is the breakdown/load-out procedure?
Break down your booth before getting your vehicle. Please load you vehicle as quickly as possible and move it away from the loading area so that others may have access.
CW BEFORE THE SHOW
CW: Can I have my booth number and location in advance?
Yes. Booth numbers and a map will be emailed the week of the show.
CW: Are tables and chairs available to rent?
Yes. Please visit the 'Rental Order Forms' section of this FAQ for full details.
CW: Am I required to have general liability insurance?
We strongly recommend that you do. Visit cerfplus.org for resources on insurance. Please note: gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage.
CW: Can I order additional electricity?
Yes. However, you must contact us at least one month before the show. There is no option to order extra electricity at the show. Exhibitors who exceed their contracted electrical at the show will have to remove the additional usage.
CW: Do you have recommendations for lodging?
Yes. Please visit the 'Hotel Group Booking & Other Lodging Suggestions' section of this FAQ for full details.
CW: Is there RV parking available on site or nearby?
Yes. Please visit the 'Hotel Group Booking & Other Lodging Suggestions' section of this FAQ for full details.
CW: What is the temperature in the Fieldhouse?
The Fieldhouse tends to either be warm or cold so layers are encouraged.
CW: Can I have something delivered to CraftWestport?
No. Staples High School cannot accept any packages.
CW: Are there discounts available for my customers?
Yes, postcards or stickers offering $1 off admission are available at no cost for your mailing list. If you did not order them or find you need more than you ordered, contact our office and we will send you more. If you print or email your own coupon you must use this language: "$1 off with this card/email. (Only one discount permitted. Does not apply to senior or child discount)". An email with a link offering $1 off admission will be sent to you prior to the show. Do not send out letters giving free admission. We will not honor them! We cannot permit anyone to enter unless they have a badge or ticket.
CW: What zip codes should I send to from my mailing list?
Connecticut: 06000-06999Westchester County, NY: 10500-10899New York City: 10000-11499Long Island, NY: 11500-11999Rockland/Orange Counties, NY: 10900-10999
CW DURING THE SHOW
CW: Is there parking on-site?
Yes. Exhibitors must park in the Bedford Middle School lot (close by) during show hours. You cannot park in the high school lot during show hours as those spaces are reserved for the public. A map will be provided in advance of the show with further information.
CW: Will exhibitor and assistant badges be provided?
Yes. Exhibitor and assistant badges and badge holders will be given out at check-in. You must wear them throughout the show.
CW: Is there storage available?
Yes. There are several storage areas throughout the show. Ask at check-in for the most accessible area. If you need additional storage or have large items that cannot be stored on the show floor “Stock trailer parking” is available in a designated parking lot closer to the show. Ask at check-in for a special parking permit and instructions. You may not keep chairs, stock, etc. in the aisles.
CW: Do you provide booth relief?
Yes. Volunteers from the Westport Young Woman’s League will be offering booth relief during the middle of the show. Please be aware that there are a lot of exhibitors and only a handful of booth sitters so please limit your time away to a maximum of 15 minutes.
CW: Is there Wi-Fi available on-site?
Yes! Wi-Fi will be available for transactions ONLY. Cellphone service can be intermittent at best depending on your provider.
CW: Is there food service at the show?
The Staples High School Cafeteria will be open on Saturday 8am to 4pm and Sunday from 9am to 5pm. Please note that they close before the show does, so plan accordingly.
CW: Is there security?
Yes. There is 24-hour security throughout the weekend. However, it is wisest to take steps to minimize your risks by not leaving valuables (especially jewelry) in your booth overnight and by not leaving your booth unattended during show hours, as Artrider assumes no responsibility for loss or theft. We also remind you to be especially cautious during set-up and break down. Do not enter unattended booths when the show is closed. We urge all exhibitors to carry their own insurance. Do not leave your booth until the public has left the show site at the end of each day. This is when you are most vulnerable to theft. Close your booth and/or cover your display at the end of each day. The parking lot is not patrolled and we assume no responsibility for loss or theft from vehicles. Keep your vehicles always locked. Do not leave valuables unattended when parking at the show or at your hotel.
CW: Can I bring pets to the show?
No. No pets, other than documented service animals, are allowed in Westport High School and may not be kept in vehicles in the parking lots.
CW: Does admission include weekend access?
Yes. Admission includes unlimited re-entry for the weekend. Their admission wristband is the non-transferable pass back in the next day.
CW: What type of shopping bags can I use?
There is a plastic carryout bag ban in effect in Westport. Any bag smaller than 28" by 36" used to carry merchandise out of the building cannot be made of plastic. Plastic bags measuring 28" by 36" or larger in size are ok. Plastic packing materials are OK.
CW: Will there be shopping bags available?
No.
CW: Is there an ATM on site?
TBD. More info coming soon.
CW: Can a customer pick something up during load-in or before the show opens?
No. For liability and security reasons we cannot allow any customers on the show floor during load-in, breakdown or before the show is open.
CW DISPLAY/ELECTRICITY/LIGHTING REQUIREMENTS
CW: What are the requirements for my display?
All booths will be piped and draped in silvery white fire-retardant drape, on three sides (two sides if you have a corner). You may set an existing display inside of the pipe and drape or use the pipe and drape alone. Your drapes will be shared with your neighbors so you may not take them down or put anything behind the drapes such as storage or wires. You may hang merchandise or display materials on the pipe put it cannot be heavy as it may affect the stability of the pipe. Although there are no obstructions in the booths, electrical panels and outlets may interfere with some displays. Make sure your display is designed to be flexible. The Fire Marshall will be checking to make sure aisles are clear during the show.
Each booth is 10’ wide x 10’ deep (unless your contract indicates otherwise).Booth displays should be of high quality and consistent with the quality of your work.All stored inventory and crates must be out of public view.All signage must be professional (no handwritten signs).All inventory, display units, chairs, etc. must fit within the designated boundaries of your space. You may not expand into the aisles (chairs included).Do not store inventory in the public view.Make sure your display is designed to be flexible.Music is only allowed in your booth with the permission of your neighbors and Artrider.
CW: Is pipe and drape provided?
Yes. All booths will have three sides of pipe and three sides of silvery white drape (two sides if you have a corner).
CW: What color is the pipe and drape?
The pipe and drape is silvery white.
CW: How tall is the pipe and drape?
The pipe is 8’ tall and is about a 1.5” in diameter.
CW: Can I hang things on the pipe and drape?
Yes, however you may not display or hang heavy materials or merchandise on the pipes as it may affect the stability of the pipe.
CW: Can I take down the drape and put up my own?
No. Your drape is also the drape for your neighbors. It cannot be taken down; however, you may hang your own curtains up over the existing curtains.
CW: Can I put my own display inside the pipe and drape? Yes, however it must fit within the existing pipe & drape.
CW: Can my own display have a top?
No. Due to the fire safely sprinkler systems the top of your booth must remain open.
CW: Can I have an additional crossbar?
Yes. All booths will have front crossbars (to hang lights and provide stability). If you need an additional crossbar you may request it at check in.
CW: What is the flooring in the Fieldhouse? Do I need carpet?
The field house floor is covered by a gray vinyl tarp. It can be damaged by sharp objects, so your display, tables and chairs must have rubber feet or some form of mat or pad under their contact points to prevent tearing the tarp.
CW: Is electricity and lighting required and what are the requirements?
Yes. Electricity and lighting are required.
Before the show: Your electrical allotment is notated on your Contract Email. All booths must be 300 watts or less per 10’ x 10’ booth unless you have received prior written permission. Be sure to stay within your allocated amount. We suggest the use of low wattage LED bulbs. If you require more electricity than you originally ordered, you must notify us before August 15th or we may not be able to accommodate your request. The overhead lights can be uneven and we do not recommend using strands of Christmas lights.
At the show: There will be an outlet or power strip for you to plug into behind your booth (it may be behind a neighbor's booth as multiple booths share one strip). Only one outlet will be available for each booth and your power outlet may be located up to 20 feet from the center of your booth. Make sure to bring extension cords. Locate your outlet prior to setting up your booth as some outlets will not be adjacent to individual booths and might be difficult to get to once you or your neighbor's displays are set up. Check with an Artrider staff member if you have questions about which outlet is yours. If you need power tools for set up, we suggest that you bring battery powered ones. You may not use irons, heaters, clothes steamers, coffee pots or any high wattage electrical device in your booth before or during the show. At close of show each day, please TURN OFF YOUR LIGHTS and make sure that any material you cover your display with does not touch your lights. Power will be turned on approximately one hour before show time and hot lights in contact with draping materials are a fire hazard. Artrider reserves the right to require the repair or removal of electrical equipment that is found to be defective or unsafe by our electrician.
CW ELECTRICAL & FIRE INSPECTION INFORMATION AND REQUIREMENTS
CW: What do I need to know for the electrical inspection?
Every booth will be inspected by the electrician on Saturday morning before the show opens and 100% compliance is required for the show to open. Each bulb will be checked and wattage added up. If you exceed your allotment you will be asked to remove bulbs/wattage so be sure to stay within your allocated electrical service. Please check your Contract for your electrical allotment. All booths must be 300 watts or less per 10’ x 10’ booth unless you have received prior written permission. If you need more electricity please contact Artrider before August 15th.
CW: What do I need to know for the fire inspection?
Every booth will be inspected by the Fire Marshall on Saturday morning before the show opens and 100% compliance is required for the show to open. On Friday during set-up an Artrider staff member will be around to make sure you have displayed your proof of fire retardancy. Do not leave the building on Friday without showing an Artrider staff member proof of fire retardancy.
All display materials must be fire retardant and you must be able to prove it. (Merchandise does NOT need to be fire-proofed). You will need to bring proof (bottle, certificate and/or receipt of purchasing spray) and leave it in your booth overnight, until the show opens for the Fire Marshall during the inspection on Saturday morning. Recommended fire retardants include Inspect-a-Shield, Rose Brand No Burn Fabric Fire Guard or Force Field. If you cannot fire-proof your display materials before the show, Artrider brings a limited amount to the show and will have a fireproofing station where you may spray your fabric display items (at no cost). If you fireproof your display materials at the show you will be given proof that you have done so at the fireproofing station.
Do not put chairs, stock or anything else in the aisle and do not hang anything on the drapes that is not fire retardant. Styrofoam may not be used as a display material.
CW: What in my booth needs to be fire proofed?
Tablecloths, carpets or other fabric display items. Merchandise does NOT need to be fire proofed.
CW: Does my merchandise or tables need to be fire proofed?
No. Only the fabrics in your booth (tablecloths, carpets or other fabric display items) will need to be sprayed.
CW: Where do I buy fireproofing spray?
The best place to find the spray is online as most home improvement stores don’t carry it. Recommended fire retardants include Inspect-a-Shield, Rose Brand No Burn Fabric Fire Guard or Force Field.
CW SALES TAX
CW: What is the sales tax rate in Connecticut?
The current sales tax rate in Connecticut is 6.35%. There is a 7.75% tax rate applied to the sale of more than $5000 of jewelry and more than $1000 of an article of clothing, footwear, handbag, wallet, or watch.
CW: Am I required to collect sales tax?
Connecticut requires that you have a valid Sales Tax ID number and that you collect and report sales tax. Your original Certificate of Authority must be displayed. Photocopies are not acceptable. The tax authorities may be present and summonses may be given for non-compliance. If you don’t have a valid Certificate of Authority call: 860-297-5962 or click HERE.
CW GOURMET FOODS, BEVERAGES, SPECIALTIES/FOOD CONCESSIONS
CW: Do I need a health department permit if I am a gourmet food/beverage/concession?
Yes. The Westport/Weston Health Department requires that everyone apply for a temporary food establishment permit. The fee is $75 for "no heat" involved foods/samples and $165 for any/all foods that involve heat (cooking, reheating, hot holding, etc.), even if it is just for sampling. The fee is due to the office by October 20th. A $50 fee is imposed if the application arrives at the Health Department less than 14 days prior to the event. Contact the Health Department directly at 203-227-9571. A representative from the Health Department will be at the show to check for 100% compliance, so please read their Guidelines carefully here.
CW: What are the health department’s requirements?
No home cooking or preparation allowed. All products without must be in a closed container of some type for transport. Nothing can be transported loosely. Only what is on the permit application may be sold. Hot foods must be kept at 140 -165 degrees (F) or higher (depending on ingredients) and a long, stem-dial type thermometer must be present (please make sure to bring with you). Cold foods must be kept below 45 degrees (F) Cannot use latex gloves. Look for vinyl food service gloves instead. When handling any food (sample or otherwise), use utensils such as tongs, spoons, spatulas, wax paper or disposable gloves to minimize hand contact. Change gloves frequently. No more than 10 different product samples may be out at any one time All samples must be handed to the customer. No self-service samples allowed. Samples must be bite sized and no double-dipping is allowed. Only single service disposable utensils are to be provided for public use. They must be stored and dispensed in such a manner that will prevent contamination (ie: handles up) Leftover samples must be discarded at the end of each day and new samples must be provided for the following day. Clean your surfaces regularly with a mix of 1T of unscented bleach to 1 gallon of water. The wiping cloths must be stored in the bleach solution. All foods must be protected from flies, dust, sneezing, unnecessary handling, or other contamination during transportation, storage, handling, display and service. All product (boxed or otherwise) MUST BE 6” OR MORE off the ground at all times (keep off the floor using an empty box, chair, crate, etc.). Nothing may be placed on top of the boxes of product (ie: phones, clothing, handbags, shoes, lunch, etc.) No smoking, coughing, eating, or drinking is allowed in the booth and you must wash your hands after doing any of the aforementioned. Each booth must provide a handwashing station within. Most bring a store-bought 2.5 gal jug of water with a spigot situated over a 5 gal bucket with hand soap and paper towels. Make sure this is visible in the booth for health department to see. Hands must be washed frequently and always upon entering the booth, after using the toilet, eating, smoking, taking a break, coughing, handling garbage, handling raw foods, etc. YES THEY ARE THIS STRICT. 100% compliance is required.
CW: Am I required to have general liability insurance if I am a gourmet food/beverage/concession?
Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured. Please do not name the show as additionally insured.
Q: Do you accept food, beverages, handmade skin care and specialty products? Yes. Please click HERE for more info.
Q: Do you accept concessions and food trucks? Yes, but only at certain shows. Please click HERE for more info.
Q: I make skin care items such as soaps and lotions? Where do I apply? You would apply as a Gourmet Food, Beverage & Specialty Applicant. Click HERE for more info.
Q: I make candles? Where do I apply? You would apply as a Gourmet Food, Beverage & Specialty Applicant. Click HERE for more info.
Q: I am a winery, craft brewery or distillery, am I eligible to participate in your shows? Yes, at Crafts at Lyndhurst, CraftNewYork and the Rhinebeck Crafts Festival only. Once accepted, in order to participate, you will need a Marketing Permit from the NYS Liquor Authority. Click HERE for more info and permit. CraftNewYork participants must provide a copy of their current State Liquor Authority marketing permit by FOUR weeks before the show.
Q: Should I sample my products? Yes! We strongly suggest that you offer samples to the public as it is directly related to higher sales.
Q: Do I need my own tent as a Gourmet Food/Beverage/Specialty or Food Concession? At Spring or Fall Crafts at Lyndhurst/Rhinebeck Crafts Festival/Guilford Craft Expo you must bring your own tent with a minimum of 50lbs of weight on each leg and four sides. Pipe and drape is provided at Spring and Holiday CraftMorristown and CraftWestport.
Q: Do I need a Temporary Food Establishment Permit? Probably. Each municipality’s health department has different rules and requirements. Please contact them directly for more info.
Q: Where can I find the “Temporary Food Establishment Permit” forms from the Health Departments? CraftMorristown: Click HERE and submit to the Morris Township health department at least TWO weeks before the show. They will bring your permit to the show when they come to inspect. Crafts at Lyndhurst: Click HERE and submit to the health department at least TWO weeks before the show. They will bring your permit to the show when they come to inspect. Rhinebeck Crafts Festival: Click HERE and submit to the health department at least THREE weeks prior to show. They will bring your permit to the show when they come to inspect. Guilford Craft Expo: Click HERE to contact the health department FOUR weeks before the show. CraftWestport: Click HERE and submit to the health department THREE weeks before the show (or there is a late fee). They will bring your permit to the show when they come to inspect.
Q: Am I required to have general liability insurance? Yes. Gourmet food/beverage/concessions are required to have insurance with $1 million minimum coverage and to provide Artrider with a certificate naming Artrider as additionally insured. Please do not name the show as additionally insured.